Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
Timeline
TruckDriver
Victoria Lusaba Lutendwa

Victoria Lusaba Lutendwa

Travel Operations & Advisory Professional | Executive Assistant | FreeLancer
Nairobi

Summary

Dynamic travel and advisory professional with expertise in end-to-end logistics, itinerary design, and exceptional client service delivery across corporate, group, and FIT segments. Proven ability to streamline workflows and transform complex mandates into successful outcomes, including safari operations in Kenya's national reserves and international corporate travel across Africa, Europe, Asia, and North America. Proficient in budget management, vendor negotiation, and customer engagement, consistently driving measurable cost savings and receiving positive client feedback. Recognized for strong problem-solving skills, effective communication, and meticulous organization, with a track record of supporting high-profile leaders and institutions across diverse geographies.

Overview

2
2
years of professional experience
1
1
Certification

Work History

Tour Consultant

Palbina Travel
01.2024 - 10.2025
  • The role entailed managing end-to-end itinerary planning, costing, and logistics for FITs and group safaris across Kenya’s major reserves (Nairobi National Park, Masai Mara, Samburu, Ol Pejeta, Amboseli, Aberdares, Tsavo).
  • Key responsibilities included:
  • Planning itineraries and costing tours for FITs and groups (safaris in Nairobi National Park, Masai Mara, Samburu, Ol Pejeta, Amboseli, Aberdares, Tsavo), including requisitioning park fees.
  • Booking hotel, camp, and lodge reservations for inbound and outbound clients.
  • Sending booking vouchers to suppliers and checking received vouchers for accuracy before sharing with clients.
  • Making frequent follow-ups on enquiries to ensure minimum or no loss of business.
  • Organizing airport transfers for individuals and groups in Nairobi and abroad.
  • Booking SGR train tickets in premium, first, and economy classes for clients.
  • Booking international train tickets through RailEurope, Rail Ninja, and Trainline platforms.
  • Organizing team-building and conference packages for local and international groups.
  • Keeping records of supplier invoices, guest invoices, guest information, and company documents.
  • Ensuring driver and vehicle allocation is planned and booked early enough for confirmed safaris.
  • Briefing and debriefing customer service representatives and driver guides before, during, and after safaris.

Volunteer

Life Changing Community Organization
08.2021 - 08.2022
  • Assisted with special events and programs.
  • Assisted with minute writing during meetings.
  • Supported engaging and smooth-running events by helping with organization and planning.

Education

Certificate - Virtual Assistant

ALX
Online Learning
02.2026 - Current

Certificate - Freelancer

ALX
Online Learning
02.2026 - 03.2026

Certificate - Travel Operations

Kenya Utalii College
01-2023

Diploma - Travel Operations (International Air Transport Association - IATA)

Kenya Utalii College
01-2023

Diploma - Association of Chartered Certified Accountants (ACCA)

Strathmore University
01-2020

Skills

Travel industry experience

International reservations

Logistics support

Air travel coordination

Corporate and Leisure Travel

Hotel Bookings

Conference packages and Team building

Customer service

Excellent communication

Customer relationship management

Email and Inbox management

Calendar and Meeting Coordination

Organization

Task prioritization

Budget Control

Issue Resolution

Safari Logistics

Workflow Compression

Accomplishments

  • Coordinated complex travel logistics for corporate clients, covering accommodation, conferences, ground transportation, and airport transfers across inbound destinations in Kenya and outbound hubs including Kampala, Entebbe, Kigali, Dar es Salaam, Bujumbura, Addis Ababa, Cairo, Dubai, Abu Dhabi, Ahmedabad, Dakar, Somone, Kuala Lumpur, Penang, Bangkok, London, Barcelona, Jersey, Guernsey, Manchester, Coventry, and New York.
  • Managed room reservations for individual clients at hotels, camps, and lodges both inbound and outbound, including high-profile leaders from East Africa, Africa, and global markets traveling for business or leisure.
  • Prepared tailored itineraries for corporates, groups, and FITs to national parks, reserves, museums, and cultural sites, consistently receiving positive client feedback on service delivery.
  • Managed travel budgets and negotiated vendor discounts, achieving measurable cost savings for clients while maintaining service quality.
  • Delivered exceptional customer service and support, proactively resolving client issues and ensuring seamless travel experiences.

Certification

International Air Transport Association (IATA)

Timeline

Certificate - Virtual Assistant

ALX
02.2026 - Current

Certificate - Freelancer

ALX
02.2026 - 03.2026

Tour Consultant

Palbina Travel
01.2024 - 10.2025

International Air Transport Association (IATA)

11-2023

Volunteer

Life Changing Community Organization
08.2021 - 08.2022

Certificate - Travel Operations

Kenya Utalii College

Diploma - Travel Operations (International Air Transport Association - IATA)

Kenya Utalii College

Diploma - Association of Chartered Certified Accountants (ACCA)

Strathmore University
Victoria Lusaba LutendwaTravel Operations & Advisory Professional | Executive Assistant | FreeLancer