CHARLES MURUGAMI

• Work closely with other technical leads and S/County teams to support coordinated partnership in staff management.
• Support and update project expenditure for better financial overview
• Prepare a consolidated statement of expenditure and invoice to the The USAID Fahari ya Jamii
• Prepared and submitted timely Project reports on a weekly, monthly, quarterly and yearly basis
• Facilitates recruitment of qualified personnel through shortlisting, screening and selection, scheduling and organizing interviews for the shortlisted applicants
• Coordinate the review and analysis of staff performance
• Act as the HR focal point for contract lead managers, county counterparts and for all employees/staff members

• Administration of projects on behalf of AOLtd’s clients
• Project Administration Manager for staff Outsourced to WASH KCO UON(Fahari Ya Jamii Project- USAID), and UNON

Key Duties

Administration

• Support and update project expenditure for better financial overview
• Prepare a consolidated statement of expenditure and invoice the Clients
• Assist the field team to ensure procurement of the WASH supplies and payment are timely delivered including follow-up and tracking
• Check and verify the claims, bills, vouchers submitted by WASH- Extenders
• Prepared and submitted timely Project reports on a weekly, monthly, quarterly and annual basis

Human Resources Management

• Maintains the database for all applications for ease of retrieval and evaluation during the recruitment process
• Facilitates recruitment of qualified personnel through shortlisting, screening and selection, scheduling and organizing interviews for the shortlisted applicants
• Act as the HR focal point for contract lead managers and for all employees/staff members
• Issue new contracts and contract extensions; participates in salary negotiation with potential candidates; Drafted Offers, Contracts
• Confirmation and Employer Introductory Letters
• Induct new employees and took them through organizational policies to foster positive attitude towards organizational objectives
• Participates in staff disciplinary process in line with the employment act in order to minimize any unnecessary litigation against the company
• Implements and monitors staff performance
• Calculates final dues and conducted exit interviews to identify any concerns that could be addressed to ensure high employee retention by the organization
• Offered HR administration support to all staff and dealt with enquiries regarding employee policies and procedures.

• Prospective business development and proposal writing
• Handles and monitors the use of the electronic timekeeping system
• Ensures the proper filing of tax and voluntary deduction reports
• Ensures the updating of the organization’s payroll procedures
• Creates a company’s salary sheets and reports
• Updates salary sheets and schedules
• Plan and monitor leave plans and leave details for each individual employee
• Supervise HR Operations and administration functions including salary and benefits administration, salary surveys, statutory returns and reporting, salary reviews, monthly salary and benefits payments
• Developing and implementing a HR strategy, policies &processes aligned with the organization’s corporate strategy, goals and targets for talent management and organizational development
• Managed to formulate HR policies within the first month
• Developing and maintaining a simple, clear and structured Human Resources
• Manual for the Organization
• Developing Job Descriptions & specifications in conjunction with line managers
• Ensure compliance to employment legal requirements
• Build relationships with external service providers (medical & insurance), statutory bodies and communities

Key achievements so far:

• Biometric time and attendance and Payroll Processing for over 3500 staff across 64 branches
• Formulated HR policies that were relevant to the Company’s culture
• Also formulated a staff handbook for HR policies and procedures
• Set up a staff welfare fund for the company staff
• Formulated the constitution, coordinated voting for staff representatives, communicated the proposed constitution to all staff, coordinated voting for endorsement of the constitution, registered the fund with the relevant Government ministry, opened the fund bank account and eventually implemented the fund
• Implemented a robust dual records management system that ensured proper records keeping.

Recruitment & Selection

• Administering all starter paperwork and carrying out all necessary pre- employment screening
• Co-ordination of Selection Centers and interviews
• Supervising and interpreting selection assessment tests
• Advertising jobs internally and externally using the appropriate media/agencies
• Taking up references and providing references for existing and past employees
• Assisting applicants with routine questions about job vacancies and application status
• Dealing with the recruitment of temporary staff by liaising with the different recruitment agencies
• Updating the recruitment log on a regular basis

Employee Relations

• Providing general information regarding the application of the company policies
• Handling disciplinary issues as per the Employment Act and Labor Laws and other staff issues

Learning & Development

• Coordinating induction for all the new staff
• Coordinated trainings and assessment for over 5000 staff and 5000 interns
• Sending out pre-course materials, pre-induction emails/checklists

Performance Management

• Implemented a performance management system using 360 degrees feedback tool
• Introduced and implemented key Performance indicators for all staff in Tuskys
• Developed a Performance based Commissions for Retail staff.