Veronicah Musoka

A Christian based organisation, donor funded coordinating programs within African Regions in Kenya, Ethiopia, Uganda, South Sudan, Sudan and Somali.

Key Achievements in Finance:

• Preparing recurrent budget information to control budget for the purpose of maintaining the control of the expenditure, advice functional unit about budget utilization and transfer.
• Preparing annual budget for the African Regional Office and submitting approved budget.
• Preparing detailed financial reports, statements and periodic interim reports as per the donor requirements and making presentations through quarterly meetings.
• Providing financial advice and guidance to the Africa Regional Directors and participate in strategic planning.
• Managing accounting, financial systems and maintain full and accurate accounting records for all the projects.
• Managing projects, reserves and reconciling general ledger accounts.
• Approving the Chart of Accounts and maintaining controls.
• Implementing and monitoring payment authority practices and executing authorized payments according to budgeted schedule.
• Responding to auditors’ comments concerning finances and operations and oversee required action to address deficiencies.
• Establishing and maintaining cash controls.
• Monitoring country spending and recommend corrective actions as necessary.
• Ensuring government regulatory compliance.
• Successfully converted manual accounting system to electronic system to reduce errors and improve efficiency.

Key Achievement in Administration:

• Involved in Human resource functions.
• Providing leadership by delegating tasks, responding to staff inquiries and providing overall direction to departmental employees
• Overseeing and administering the day-today activities of the office including management of facility and utilities.
• Overseeing grants and contracts including contractual agreements with local and country partners, suppliers and following up on reports.
• Responding to all correspondences with the country partners and locally.
• Managing the payroll system in order to ensure all staff are paid on a timely and accurate basis
• Maintaining of computer-based file and information keeping systems within the department
• Lead in the logistical support on operational and programmatic matters concerning the office organizing events, conferences, and attending meetings
• Ensuring returns are filed and records pertaining to the organization are updated with respective government agencies.

A manufacturer of heavy-duty plastics products with over 100 staff complement using the ERP System

• Payroll processing through paymaster system. Performed biweekly payroll and updated employee records.
• Reconciled bank statements to general ledgers on a monthly basis.
• Prepared monthly financial reports for management review.
• Maintained detailed records of account transactions, including invoices, payments, and journal entries.
• Reviewed and analyzed financial statements to identify potential discrepancies.
• Prepared tax returns for filing with government authorities.
• Provided support to internal and external auditors during the annual audit process.
• Trained staff members on proper use of accounting software applications.
• Completed month-end and year-end close procedures and reconciled bank accounts.
• Managed daily closing, reporting and reconciliation functions.
• Managed accounting department staff members and workload.
• Monitored accounts payable activity to ensure accuracy and timeliness of payment processing.
• Ensured compliance with all applicable laws, regulations, policies, procedures, and standards of generally accepted accounting principles.
• Analyzed balance sheets for mistakes and inaccuracies.
• Analyzed monthly department budgeting and accounting reports to maintain expenditure controls.

An aviation training institution with over 30 staff complement.

• Enhanced public relations between students and parents.
• Composed letters, memos, reports, emails, presentations and other written correspondence as required by management staff.
• Assisted in co-ordination of college external and internal training programs.
• Co-ordinated non-academic extra curriculum activities.
• Provided administrative support to the executive team, including scheduling meetings and managing calendars.
• Handled confidential documents in an organized fashion according to established protocol.
• Assisted to perform various accounting duties as directed by the Director.Assisted in termly financial planning and budgeting.
• Ensured fees was collected promptly
• Coordinated and managed office expenditures and ensured minimal wastage of materials
• In charge of college staff welfare and non-teaching subordinate staff.
• Organized and maintained filing systems for physical and electronic documents, ensuring accuracy and confidentiality of records.
• Facilitated registration of students for both local and international exams (KNEC/IATA).

A dealer in bureau services, computer training and servicing and repair of computers.

• Typed customer’s documents
• Assisted with administrative tasks such as filing documents, photocopying, faxing.
• Ensured that front desk area was well organized at all times.
• Responsible for opening and closing the office on time each day.
• Maintained front office cleanliness and organized supplies to increase productivity.
• Answered phone calls, transferred calls, took messages, and provided information to callers.
• Handled the company’s accounts and book keeping
• Provided administrative support to coworkers, taking on additional tasks during high-volume periods.