Hi, I’m
Osano Paul Oyugi
Summary
To be a provider of excellent accounting and managerial services to organizations with an aim to achieve the various firms objectives. To develop a successful Accounting career in a competitive and dynamic working environment nurturing progressive growth and to be able to add value to the organization.
Overview
18
years of professional experience
Work History
Parklands Baptist Church
Finance Officer
08.2022 - Current
Job overview
- 1) Oversee all finance and accounting functions including Budgeting, asset management, Cashflow management, Salary transfer and Statutory deductions remittance, management reporting, financial variance and accounts analysis in accordance with the Generally acceptable Principle and financial policy and procedures of Parklands Baptist Church. And all other applicable law and rules
- 2) Ensure internal procedures are compatible with prevailing laws of Kenya
- 3) Ensure financial policies and procedure and process are adhered to by staff leaders and volunteers
- 4) Ensure proper accounting system is in place and maintain accountable documents in safe custody.
- 5) Take overall responsibility in financial training of the finance and non-finance staff and volunteers of PBC standards and requirements.
- 6) Ensures adequate internal control of Assets, inventory and property management in order to safeguard the interest of PBC Standards and requirement.
- 7) Participate in resource mobilization and activities including proposal development costing and budgeting. This includes the various reviews of ministry budget in consultation with the Chairs before submitting to the Treasurer
- 8) Prepare and present annual financial statements to external auditors for both Church and School and present to the Treasurer
- 9) Manage internal and annual external Audit exercises. Prepare Audit follow up plans and ensure action plans are implemented including the management letters
- 10) Support various boards and committees in financial planning management and reports as shall be required
- 11) Review all payment vouchers to ensure all support documents are attached and process payments for all financial transactions.
- 12) Ensure all finance files and documents are maintained and updated
- 13) Supervise Finance and Accounts staff
- 14) Prepare the payroll of Parklands Baptist church and ensure the salaries are paid within time
CiandCi Paint company
Senior Accountant
12.2020 - 07.2022
Job overview
- 1. Posting transaction through Tally accounting soft ware
- 2. Handle the store items and update stock and ensure stock control
- 3. Prepare monthly statements for the customers on credit
- 4. Prepare payment vouchers, invoices and other payments documents and ensure that all transaction is fully supported with appropriate back up documentation.
- 5. Process supplier’s invoices in a timely manner.
- 6. Preparation of salary and wages
- 7. Ensure preparation and submissions of all statutory payments are made on time this includes VAT, NHIF, NSSF, PAYE and NITA.
- 8. Record cash receipt and make bank deposits Maintain the cashbook of the main accounts and handling of petty cash counts
- 9. Manage and reconcile MPESA transactions
- 10. Maintain journal entries of all accounting transactions
- 11. Prepare monthly bank reconciliations for the company
- 12. Monitoring and reconciliation of accounts payable and receivables
- 13. Maintain the chart of accounts
- 14. Ensure there is internal control and assist the external Auditors
- 15. Prepare budget status report for the company and share with manager and technical leads
Real Stars
Accountant
04.2019 - 04.2020
Job overview
- 1. Posting transactions through quick books
- 2. Prepare monthly bank reconciliations for the main accounts
- 3. Prepare statutory deductions which includes PAYE,NSSF and NHIF
- 4. Maintain journal entries of all accounting transactions
- 5. Process supplier’s invoices in a timely manner
- 6. Maintain and prepare daily Petty cash
- 7. Prepare all necessary information to assist the Auditors during audit period
- 8. Preparation of firm Budget
- 9. Maintenance of Fixed Asset Register
- 10. Preparing schedule of fees payments for the students
Chapa Copy Limited
Accountant
06.2017 - 02.2019
Job overview
- 1. Prepare statutory deductions which includes PAYE,NSSF ,NHIF and VAT
- 2. Maintain and prepare daily Petty cash
- 3. Prepare Delivery notes and Invoices
- 4. Handle the store items and Update stock
- 5. Manage and reconcile MPESA transactions
- 6. Prepare monthly bank reconciliations for the main accounts
- 7. Doing monthly Bank reconciliations
- 8. Support External Audits
- 9. Prepare Payroll for the company
- 10. Prepare Management financial reports including Profit and Loss accounts and Balance Sheet
Global Programs for Research &Training
Finance Officer
03.2017 - 05.2017
Job overview
- 1 Prepare vouchers, invoices and other payments documents and ensure that all transaction is fully supported with appropriate back up documentation.
- 2 Manage checks or wire transfer request based on approved documents and present to approved check signer for review and signature
- 3 Process supplier’s invoices in a timely manner.
- 4 Ensure preparation and submissions of all statutory payments are made on time.
- 5 Record cash receipt and make bank deposits
- 6 Maintain the cashbook of the main accounts
- 7 Filling for VAT exemption
- 8 Record bank payment vouchers daily in bank log book
- 9 Set up MPESA for all petty cash transaction by program staff
- 10 Manage and reconcile MPESA transactions
- 11 Maintain journal entries of all accounting transactions
- 12 Posting transaction through Quick books accounting soft ware
- 13 Organize and maintain accurate and complete accounting records
- 14 Prepare monthly bank reconciliations for the main accounts
- 15 Monitoring and reconciliation of accounts payable and receivables
- 16 Maintain the chart of accounts
- 17 Verification of petty cash counts
- 18 Prepare budget status report for all programs and share with manager and technical leads managing budgets
- 19 Oversee the work of the Field Office Accountants (Funded by Colombia University for the purpose of reducing HIV Impact in Kenya)
New Dawn Kenya
Finance Officer
03.2015 - 02.2016
Job overview
- 1 Prepare daily vouchers for various expenditures payments
- 2 Manage cash flow and prepare in advance cash flow needs
- 3 Maintain and prepare daily Petty cash
- 4 Posting and Updating quick books accounting software
- 5 Develop and implement financial policies and procedures to ensure control mechanism
- 6 Preparing quarterly financial report for the firm and for the donors.
- 7 Ensuring ongoing compliance with key regulatory bodies
- 8 Prepare payroll and Pay slips for the employees
- 9 Prepare statutory deductions which includes PAYE,NSSF ,NHIF and HELB
- 10 Doing monthly Bank reconciliations.
- 11 Prepare and maintain Asset register
- 12 Preparation of annual budgets.
- 13 Monitor the expenditures in comparison with the budget
- 14 Agent to the Bank, Writing cheques and withdrawing funds
- 15 Receiving payments and updating the clients records.
- 16 Doing reminder and follow up of debtors
- 17 Ensure all the suppliers are paid in good time
- 18 Maintain books of Accounts
African Civil Society Network on Water and Sanitation(ANEW)
Finance Officer
02.2010 - 09.2014
Job overview
- 1 Receive all invoices, verify and attach support documents
- 2 Raise payment vouchers for all approved expenses and code the expenses for posting
- 3 Verify all posting vouchers against actual voucher details
- 4 Prepare the quarterly cash request and forecasts
- 5 Prepare payments to be processed via electronic banking
- 6 Ensure all payments are acknowledged and has support document marked “paid”
- 7 Prepare a report to compare payments with budget and note overpayments and underpayment
- 8 Prepare monthly management reports
- 9 Prepare financial statements reports from the field.
- 10 Monitor expenditure reports for region and sub region.
- 11 Prepare and monitor all program budgets.
- 12 Process payment and ensure timely remittance of statutory deductions such as NHIF,NSSF and PAYE
- 13 Preparation of monthly payroll and pay slips
- 14 Reconcile physical cash and ledger balances and bank reconciliation.
- 15 Assist in facilitation of internal and external audit processes.
- 16 Check suppliers’ document for accuracy
- 17 Coordinating events ,workshops and conferences (Projects supported by EU, DFID, USAID and Water aid among others.)
- 18 In 2014 October did Auditing of tea firm called Nyamache and Itumbe tea factory , having a turnover of approximately one billion.
Africa Partnership Aid for Rehabilitation and Development(APARD)
Finance and Administration Officer
01.2009 - 12.2009
Job overview
- 1 Prepare monthly management reports
- 2 Controlling expenditure(including floats ,salaries and office transactions)
- 3 Monitoring committed expenditure and accruals
- 4 Managing Cash flow and Bank accounts
- 5 Accounting for Assets
- 6 Monthly and year end accounts
- 7 Support Audits
- 8 Managing and Tracking donors funds
- 9 Preparation of firm Budget
- 10 Ensure timely financial report
- 11 Maintaining Books of Accounting Records
- 12 Purchasing and Invoice procedures of farm inputs
- 13 Maintaining relationship with external service provider
- 14 Coordinating flight transport with Delta air services
- 15 Booking air tickets and coordinating air transfers
- 16 Handling mails correspondence, minutes and reports
- 17 Maintaining Paper and electronic filing system Projects supported by Trocaire, CEFA. CISP, USAID and OXFARM among others
Donald Mark &Associates and the Place restaurant
Audit Assistant and Accountant
01.2008 - 12.2008
Job overview
- 1 Preparing the final Accounts of various clients
- 2 Preparing income and expenditure accounts for restricted and unrestricted projects of Arocha Kenya(Conservation organization)
- 3 Preparing Fund Accountability Statement and Audit Report for a firm called HARD( Hope Agency for Relief and Development)
- 4 Preparing Profit and Loss Account for a firm called OSIL(Operation Save Innocent Lives) Funded by Trocaire,ICCO,Christian Aid, Norwegian Church Aid,Oxfam,UNICEF among others.
- 5 Also responsible for preparing Accounts of Private Clinic,Engineering firm, and Residential Services management.
- 6 Managing suppliers and inventory for ‘The Place Restaurant’
- 7 Ensuring orders and receipts are reconciled
- 8 Preparation of food and supplies budget
- 9 Ensure all entries for payments and receivables are posted correctly and timely
- 10 Preparation of weekly sales and expenses reports
- 11 Prepare profit and loss accounts and the balance sheet
- 12 Ensure the Payroll is prepared in good time
- 13 Ensuring legislation is followed regarding VAT ,PAYE, NSSF and NHIF
- 14 Chasing late payments, reporting bad debts and keeping an eye on cash flow
Education
KCA University
Bachelor of Commerce(Bcom)
01.2024
Strathmore University
Certified Public Accountant (CPA III)
01.2009
Strathmore University
Certified Public Accountant (CPA II)
01.2004
Kenya Polytechnic University
Certified Public Accountant (CPA I)
01.1995
Kabete Technical Training Collage
Kenya Accounting Technician Certificate (KATC)
01.1994
Isibania Secondary School
Kenya Certificate of Secondary Education (KCSE)
01.1990
Homa Bay Primary School
Kenya Certificate of Primary Education (KCPE)
01.1985
Skills
Financial administration
Accounts payable
Financial statements
Bank reconciliation
References
- Ayub, Ouma, Senior Auditor, office@mellaaling.co.ke, 0721 750969, Mella Aling and Associate, Audited my Financial report while I was in APARD and ANEW, Address: P.O.Box 2953-00200
- Don, Odera, Financial Consultant, Donmark.dg@gmail.com, 0722 707231, DonaldMark and Associates, He was my supervisor while I worked at Donald Mark and Associate, Address: P.O.Box 1088 village Mkt
- RoseMary, Ocholi, Administration Manager, realstarskenya@gmail.com, 0721158633, 0735107346, RealStars, I reported to her directly while I was working with RealStars, Address: P.O.Box 76095-00508
Affiliations
- Member of ICPAK(Institute of Public Accountant Kenya)
- Member of Budget and Finance committee at Parklands Baptist Church
- Deacon at Parklands Baptist Church
- Licensed to drive vehicle of class B.C.E
- I am a fast learner and easily able to adopt to new environment
- I am honest ,hardworking ,consistent and reliable
- Experienced in Soft wares such as Quick books ,Sage Pastel Evolution, Systematic Accord, Sun system, Excel spreadsheets, Microsoft Access and Microsoft Word.
Timeline
Finance Officer
Parklands Baptist Church
08.2022 - Current
Senior Accountant
CiandCi Paint company
12.2020 - 07.2022
Accountant
Real Stars
04.2019 - 04.2020
Accountant
Chapa Copy Limited
06.2017 - 02.2019
Finance Officer
Global Programs for Research &Training
03.2017 - 05.2017
Finance Officer
New Dawn Kenya
03.2015 - 02.2016
Finance Officer
African Civil Society Network on Water and Sanitation(ANEW)
02.2010 - 09.2014
Finance and Administration Officer
Africa Partnership Aid for Rehabilitation and Development(APARD)
01.2009 - 12.2009
Audit Assistant and Accountant
Donald Mark &Associates and the Place restaurant
01.2008 - 12.2008
Strathmore University
Certified Public Accountant (CPA III)
Strathmore University
Certified Public Accountant (CPA II)
Kenya Polytechnic University
Certified Public Accountant (CPA I)
Kabete Technical Training Collage
Kenya Accounting Technician Certificate (KATC)
Isibania Secondary School
Kenya Certificate of Secondary Education (KCSE)
Homa Bay Primary School
Kenya Certificate of Primary Education (KCPE)
KCA University
Bachelor of Commerce(Bcom)