Microsoft Office and VBA
Moses Kigo Wanja
Management Accountant
Nyeri
Summary
Knowledgeable Accountant proficient in laws and procedures governing business operations, tax filings and regulatory compliance. Handles detail-oriented work in methodical and organized fashion. Leverages field expertise, resourcefulness and diligence to make positive impact on business operations. Adept at managing budgets, payroll, invoicing and general accounting functions. Instrumental in keeping business operations fully compliant and working within budgetary guidelines.
Overview
10
10
years of professional experience
2
2
Certificates
Work History
Smep
12.2021 - Current
- As part of the legal owners of the scheme who are appointed to manage the retirement scheme, by the trust deed and rules and
- Regulations, on members and beneficiaries and include a trust corporation
- Duties and Responsibilities
- Administering the scheme by the provisions of the RBA Act, the Regulations, and the scheme rules
- Keeping all proper books of account and records with respect to income, expenditure, liabilities, and assets of the scheme fund
- Collecting all contributions, computing, and preparing statements of benefits to members and prompt benefits payments, and, ensuring all minutes, statements, and resolutions in respect of a scheme are properly kept and maintained
- Liaising with RBA, sponsors, members, managers, custodians, and any other professional engaged by the scheme
- Collecting, keeping, and updating retirement benefits data of each member, including maintenance of individual membership records and bank account details of the members for payment of benefits
- Updating the sponsor, at least quarterly during the financial year, on all matters regarding the scheme
- Ensuring that contributions based on correct pensionable emoluments have been remitted to the custodian
- Ensuring that scheme funds are being invested by the appointed manager
- Communicating regularly with the members concerning the affairs of the scheme and furnishing them with annual membership benefits statements
- Ensuring that all documents intended to bind the scheme are professionally prepared
- Convening an annual meeting of members to enable them to raise any matters that relate to the scheme, undertaking periodical member education forums around retirement benefits, changes in legislation, regulation, scheme rules, and on impactful decisions
- Ensuring good governance and risk management
- Monitoring and ensuring compliance with legislation and regulations relating to the scheme
- Key Achievements
- Successfully realigned the payroll procedures to a proper schedule with strict deadlines and turnaround timelines to ensure timeliness of payroll process, submission of deductions, payments, returns, and payslips and effectively ensured staff payslips were automatically and securely distributed immediately after payroll processing and salary payment
- Excelled in designing for various organizational teams, Microsoft Office Suite based solutions for expenditure data collection, analysis and posting in the core system to reduce processing time, increase departmental efficiency, budget management, decision making, and create better relationships between departments, branch leadership and management
- Collaborated with ICT development teams to established various new digital solutions and approaches to meet operational, financial, and technical standards from conceptualization to deployment for both staff and customer experience
- Innovatively realigned the Asset and Projects procurement process through ensuring proper communication lines and information flow for request, project timelines reviews and disposal of assets
- Effectively managed the transformation of various branches through relocation and renovations, capital expenditure items procurement, and resolution of closed units
- Triumphed in multitasking and separation of duties, achievement of targets, communication, documentation, archiving and meeting of various deadlines for all functions held
- 3
Committee Secretary
08.2020 - Current
- Analysing capital expenditure requests and preparing plans for the purchase of assets and transformative projects
- Tabling requests to the Asset and Projects Committee for evaluation and recommendation
- Managing an efficient supply base through open tendering and pre-qualification process for all assets and projects procured by the bank
- Ensuring cost rationalization by carrying out price surveys to determine price trends to appraise service providers, including requests for Quotations and analysis of Bills of Quantities for projects
- Ensuring adherence to procurement procedures and standards by creating awareness among the users on the processes to be followed
- Managing proper disposal of assets through consultations and proper planning, tracking, and coding for Asset register management
- Maintaining good supplier relations and negotiating prices and contracts
- Reporting to the committee and various stakeholders on the progress of projects and coordinating reviews of works done for payment
- Member Elected Trustee
Group Management Accountant
Smep Microfinance Bank PLC
10.2019 - Current
- Group Management Accounting Functions
- Management of General Ledger, Asset Register, Statements of Financial Position and Income, and preparation and presentation of financial, management, liquidity, bank statistics, and monitoring and partners' reports for senior management decision-making and auditing purposes
- Provision and analysis of financial data and budgets to management teams to enable effective management of the business/decision-making process
- Monitoring the cash flow situation of the company and updating the management of the cash flow position and any need for inter-bank funds transfers
- Preparing budgets, submitting capital and operational expenditure requests, and tracking expenditures against budgets
- Handling the preparation of schedules to support partners, audits, tax, and industry regulator reviews, including bank supervisory, rental, and other credit payments, taxes, and duties
- Facilitating the work of external Auditors and assisting in the implementation of audit recommendations
- Assisting in the preparation and conduct of internal audit functions according to annual and periodical audit plans
- Analysing and classifying risks according to the likelihood of occurrence and impact on the company and establishing the adequacy and effectiveness of management and internal controls to provide value-added suggestions for remediation
- Assisting in the conduct of special reviews of business functions, fraud detection, and investigation of fraud allegations
- Provision of information for preparation and issuance of timely and comprehensive audit findings memorandum
- Developing and transferring knowledge on various topical issues to incoming and ongoing members of staff for posterity and business continuance
- Conducting staff mentorship, coordination of knowledge transfer, and management for designated functions and teams
- Group Payroll Accounting Functions
- Processing the payments to staff promptly and accurately in line with set timelines and standards; distributing staff payslips through emails, directors for the committee and board meetings sitting allowances, and monthly allowances, and ensuring deduction and payment of taxes accrued
- Administering the company's payroll and associated statutory requirements (PAYE, NSSF, NHIF,
- HELB, etc.) and other authorized pay deductions
- Preparation and analysis of monthly payroll cost analysis and reports by including summaries of earnings, taxes, deductions, and leave days and reconciling the reports
- Initiating payment of and preparing monthly returns and corporate filings of payroll matters including KRA, NHIF, NSSF, pension, and other deductions
- Developing reporting processes, procedures, and internal controls for the purpose of maintaining an efficient flow of payroll processes
- Compiling statistical and payroll data from a variety of sources e.g., payroll, salary adjustments, union dues, benefits, leave balances, tax deposits, etc
- For the purpose of ensuring compliance with established guidelines
- Assisting in the appraisal of staff for validity, applying and disbursing credit facilities to staff, and arranging salary checkoffs for instalment payment of the facilities
- Conducting staff mentorship, coordination of knowledge transfer, and management for designated functions and teams.
Payables and Reporting Accountant
SMEP Microfinance Bank Limited
10.2012 - 09.2019
- Responsibilities
- Managed General Ledger, Asset Register, Statements of Financial Position and Income, and preparation and presentation of financial, management, liquidity, bank statistics and monitoring and partners' reports for senior management decision making and auditing purposes
- Facilitated the provision and analysis of financial data and preliminary budgets to management teams to enable effective management of the business/decision-making process
- Prepared schedules to support partners, audits, tax, and industry regulators including bank supervisory, rental, and other credit payments, taxes, and duties
- Supervised the branch accounting, and authorization of expenditure through petty cash and imprest float verification & reimbursement
- Ensured timely receipt of procured assets, correct identification, sorting, entry, and updated data into the company's fixed asset register
- Carried out Payables Management through preparation of Payment Vouchers, schedules and reports, and for-credit facility partners; monthly settlements of various services and external loan facilities provided including initiation of funds transfer instructions and inter-bank transfers where necessary
- Conducting staff mentorship, co-ordination of knowledge transfer and management for designated functions and team
- Key Achievements
- Successfully led the finance agenda in the company's process of changing to a new, robust, and improved Core Banking System through the provision of strategy points, reviewing and troubleshooting system performance, User Acceptance Testing,
- Training of end-users
- Collaborated to create business performance dashboards and Staff performance appraisal indexes which provided overviews of the company's performance and drill down Key Performance Indicators for staff through the SMEP Critical Success Factors outlined in the Strategic Plan
- Established better liaison procedures with various service providers and between branches and Head Office for Bank and
- Partner Reconciliation issues and on payments
- Accomplished conducting reviews, analysis, preparation, and presentation of periodic reports using innovative and informative dashboards for various decision-making functions
- Triumphed in initiating the liaison and operationalized relations between SMEP's clearing house bank for all treasury related queries and correspondences
- Successfully initiated and participated in the process of the inclusion of SMEP in KEPSS, EAPS, RPSS, using SWIFT services and the allocation of BIC: SMEPKENA to the Bank
- Participated in the introduction of a new Customer Call Centre and the installation of Electronic Document Management System and Agency banking Android Application and the Mobile Wallet
- System.
Assistant Accountant
NECCO FOSA, Nanyuki
09.2003 - 10.2012
- Responsibilities
- Handled Branch cash flow management and review of cash position reports
- Filled documents in respective files
- Prepared bank reconciliation statements and the preparation of financial reports for management review
- Sorted and dispatched invoices
- Key Achievements
- Successfully assisted the accountant in reporting and migration from paper reporting
- Prospered in creating a streamlined and computerized Branch Expenditure Tracker
- Accomplished starting a better team and inter-branch relationship management and complaint resolution program.
Intern
National Bank of Kenya-Karatina
01.2012 - 03.2012
- Marketed and promoted the bank's business, products, and services, initiated the conversation to uncover customers' needs, and managed customer complaints during the bank's migration of Core Banking Systems.
Education
Bachelor of Business Administration - Accounting and Finance
Kenya Methodist University
Diploma - Business Administration (Business Management
Kenya Methodist University
Kenya Certificate of Secondary Education - undefined
Kanjuri High School
Skills
Account reconciliation processes
Finance
Financial statements expertise
Tax accounting specialization
ATX Total Accounting Office proficiency
Calculating liabilities
SAP expertise
Intuit QuickBooks specialist
Affiliations
Institute of Certified Public Accountants (Kenya) – ICPA(K)
Software
Temenos T24
Payroll and Employee Management
Intuit QuickBooks
Certification
CPA - Certified Public Accountant
Timeline
Smep
12.2021 - Current
Committee Secretary
08.2020 - Current
Group Management Accountant
Smep Microfinance Bank PLC
10.2019 - Current
Payables and Reporting Accountant
SMEP Microfinance Bank Limited
10.2012 - 09.2019
Intern
National Bank of Kenya-Karatina
01.2012 - 03.2012
Assistant Accountant
NECCO FOSA, Nanyuki
09.2003 - 10.2012
Bachelor of Business Administration - Accounting and Finance
Kenya Methodist University
Diploma - Business Administration (Business Management
Kenya Methodist University
Kenya Certificate of Secondary Education - undefined
Kanjuri High School