MACHARIA GITAU
ADMINISTRATIVE ASSISTANT
Nairobi
Summary
I am a self-motivated, adaptable and responsible individual seeking a position which will utilize the professional and technical skills developed through prior work experience. I have a systematic, client- focused approach to work and the urge to see any project through to completion. My projects have taken place within Kenya. For each of those opportunities I have matched diligence and communication skills in order to grasp understanding of the projects and client needs.
Overview
5
5
years of professional experience
14
14
years of post-secondary education
4
4
Languages
Work History
Administrative Assistant
Proactive Research Consultants Africa
12.2021 - Current
- Implemented the use of the Kanban Board, optimizing project management through use of software such as Trello.
- Optimized data management by organizing files, maintaining databases, and ensuring timely updates.
- Improved data accuracy by establishing efficient data management processes and guidelines.
- Recording monthly expenses on Microsoft Excel as well as recording cash inflows and outflows.
- Managed Zoom meetings for the executives.
- Supported executive staff through coordinating travel arrangements and preparing crucial documents.
- Using Google Calendar, I scheduled appointments and meetings strategically while considering priorities.
- Created multiple flyers for online webinars and trainings.
- Managed phone and email correspondence and handled incoming and outgoing mail.
- Delivered excellent customer service through prompt responses to client inquiries, addressing concerns effectively, and building strong relationships.
File Maintenance Manager
Liberty Afrika Technologies Limited
07.2022 - 10.2023
- Keyed in over 100 hard-copy files into the digital database in order to declutter as well as ensure easy access to the said files.
- Purged outdated files according to established retention schedules, reducing clutter and freeing up valuable storage space.
- Collaborated with IT department to implement data backup procedures, ensuring business continuity in case of data loss.
- Worked with internal staff to process documents and sent for closing.
- Transmitted documents, organized revisions and tracked changes.
Legal Advisor
Strathmore Law Clinic
07.2021 - 07.2023
- Drafted 4 advice letters to certain businesses on their various legal issues and feasible solutions
- Collaborated with executive leadership teams, providing expert legal advice on various legal matters.
- Enhanced client relationships by providing timely legal advice and maintaining consistent communication.
- Formulated a manual that contains information surrounding legal knowledge and processes involved when starting and maintaining a business.
- Created a PowerPoint presentation and delivered an online refresher course surrounding property law and the various challenges that may arise in the field.
Legal Intern
G.M Gamma Advocates LLP
04.2023 - 06.2023
- Participated in client consultations, providing valuable information when called upon.
- Provided support in complex litigation cases by creating detailed timelines and summaries of events, aiding in clear presentation of facts.
- Drafted and reviewed contracts, ensuring accuracy and compliance with relevant laws.
- Attended court hearings and depositions to take notes and document proceedings.
- Drafted over 20 emails for advocates, allowing for them to communicate pertinent information to clients via Google Mail and Outlook.
- Assisted advocates by setting up client meetings using Zoom.
Data Entry Volunteer
Karura Community Chapel
02.2020 - 02.2023
- Participated in training sessions for new volunteers, sharing best practices for accurate and efficient data entry work.
- Kept track of approximately 130 beneficiaries of food distribution by keying in new data on a weekly basis as well as cleaning and updating the database.
- Increased data entry accuracy by implementing a robust quality assurance process.
- Handled large volumes of numerical data without compromising attention to detail or overall accuracy rates.
Education
Bachelor of Laws (LLB) -
Strathmore University
Nairobi, Kenya 07.2021 - 07.2023
IGCSE A Level Certificate -
Oshwal Academy
Nairobi, Kenya 09.2019 - 09.2021
IGCSE O Level Certificate -
Aga Khan Academy
Nairobi, Kenya 01.2017 - 06.2019
Certificate of Primary Education -
St. Mary’s School
Nairobi, Kenya 01.2013 - 11.2016
Key Stage 3 Certificate -
School of The Nations
Nairobi, Kenya 01.2009 - 09.2012
Skills
MS Office Suite
Leadership
Team management
Communication skills
Scheduling
Critical Thinking
Calendar Management
Project Management
Administrative Support
Travel Arrangements
Event Planning
References
Rachel Mukuhi, CEO, PRCAFRICA, (+254) 722 751 040, prcafricainfo@gmail.com
Timeline
Legal Intern
G.M Gamma Advocates LLP
04.2023 - 06.2023
File Maintenance Manager
Liberty Afrika Technologies Limited
07.2022 - 10.2023
Administrative Assistant
Proactive Research Consultants Africa
12.2021 - Current
Legal Advisor
Strathmore Law Clinic
07.2021 - 07.2023
Bachelor of Laws (LLB) -
Strathmore University
07.2021 - 07.2023
Data Entry Volunteer
Karura Community Chapel
02.2020 - 02.2023
IGCSE A Level Certificate -
Oshwal Academy
09.2019 - 09.2021
IGCSE O Level Certificate -
Aga Khan Academy
01.2017 - 06.2019
Certificate of Primary Education -
St. Mary’s School
01.2013 - 11.2016
Key Stage 3 Certificate -
School of The Nations
01.2009 - 09.2012
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