Work Preference
Summary
Overview
Work History
Education
Skills
Professional Development
References
Timeline
Generic
Open To Work

IVY ANGAYA MUYALE

Nairobi

Work Preference

Job Search Status

Open to work
Desired start date: 2 weeks notice

Desired Job Title

Administration AssociateHuman Resource & Admin AssistantHuman Resource AssistantHuman Resource & Administrative Intern

Work Type

Full TimePart TimeContract WorkGig WorkConsultingVolunteerSeasonal Work

Location Preference

On-SiteRemote
Location: Nairobi, KE
Open to relocation: Yes

Salary Range

Sh80000/yr - Sh200000/yr

Important To Me

Career advancementFlexible work hoursPaid time offHealthcare benefitsPersonal development programsWork-life balanceCompany CultureWork from home optionPaid sick leaveTeam Building / Company Retreats4-day work week

Summary

Detail-oriented Administrative Professional with over 8 years of experience in international and non-profit sectors. Specializes in office operations, logistics coordination, vendor relations, and financial tracking. Streamlines processes and maintains organized, audit-ready systems while enhancing operational efficiency and supporting events. Provides dependable administrative support to staff and external partners.

Overview

15
15
years of professional experience

Work History

Administrative Officer – Maternity Reliever

BOMA Project
Nairobi
07.2025 - 12.2025
  • Coordinated administrative operations to enhance front-office services and streamline internal workflows.
  • Maintained comprehensive physical and digital filing systems, achieving 100% audit readiness for donor and organizational reviews.
  • Supported financial administration, tracking office expenses, validating invoices, and liaising with Finance for timely payments.
  • Coordinated domestic and international travel arrangements, including flights, accommodations, transport, and itineraries.
  • Assisted in procurement processes, reviewing requisitions, coordinating vendors, and ensuring proper documentation, improving procurement efficiency by 25%.
  • Organized meetings, workshops, and events, overseeing logistics, materials, participant support, and venue arrangements to ensure successful execution.

Administration Associate

The Sanergy Collaborative
Nairobi
08.2022 - 06.2025
  • Managed front-office operations to create a professional and welcoming environment for staff, visitors, and partners.
  • Coordinated internal and external meetings, workshops, and events, including logistics, materials, and participant support.
  • Supported travel and logistics coordination, including domestic and international flight bookings, accommodations, and transport arrangements.
  • Oversaw office supplies and inventory management while coordinating outsourced service providers to uphold quality standards.
  • Assisted with financial administration through invoice validation, timely payment follow-ups, and effective vendor coordination.
  • Maintained organized filing systems and digitized administrative records to improve accessibility and compliance.

Human Resource & Admin Assistant

Adpak International Limited
Nairobi
08.2020 - 07.2022
  • Led end-to-end talent acquisition including workforce planning support, strategic sourcing, interviewing, and recruitment process management.
  • Partnered with line managers on recruitment best practices, onboarding, performance management, and team development.
  • Implemented performance tracking systems and HR dashboards to inform leadership decision-making.
  • Supported employee engagement initiatives, change communication, and culture-building programs, improving productivity and participation by 20%.
  • Conducted training needs assessments and coordinated learning and development programs aligned to organizational capability gaps.
  • Assisted with procurement and vendor management, ensuring proper documentation and timely delivery of services.
  • Coordinated travel arrangements and transport logistics, ensuring timely and efficient travel for staff and partners.
  • Strengthened HR governance by implementing policies and ensuring audit readiness and compliance with regulations.
  • Supported organizational development initiatives by redesigning HR processes, digitizing workflows, and implementing change effectively.

Human Resource Assistant

Mabati Rolling Mills
Nairobi
05.2018 - 07.2020
  • Supported workforce operations by managing contracts, overseeing leave management, administering welfare programs, and generating HR reports.
  • Coordinated travel logistics for staff assignments to ensure operational efficiency and compliance with safety standards.
  • Monitored data for performance and training needs analysis to identify areas for improvement.

Human Resource & Administrative Intern

Mumias Sugar Company
Kakamega
05.2013 - 05.2014
  • Coordinated onboarding processes and staff orientations to ensure new hires integrated smoothly.
  • Maintained HR records, contracts, and timesheets, ensuring compliance with legal and organizational standards.
  • Assisted in managing office supplies and inventory for daily operations.
  • Coordinated communication between departments to streamline workflow processes.
  • Organized meetings, prepared agendas, and recorded minutes for team discussions.

Project Assistant

Vestergaard Frandsen
Kakamega
01.2011 - 01.2012
  • Managed project documentation, procurement, logistics, petty cash, and vendor relations to ensure smooth project operations.
  • Coordinated travel and office administration for field teams to facilitate effective project execution.
  • Coordinated project schedules and timelines for various initiatives.
  • Assisted in preparing project documentation and reports for stakeholders.
  • Facilitated communication between team members and external partners.

Education

BCom - Human Resource Management

Egerton University
01-2019

Diploma - Human Resource Management

Mt. Kenya University
01-2013

Skills

  • Event coordination
  • Visitor management
  • Office operations
  • Records management
  • Logistics planning
  • Vendor management
  • Invoice tracking
  • Budget Management
  • Process optimization

Professional Development

  • Project Management Fundamentals, Alison, 01/01/25, 03/31/25
  • People Analytics, LinkedIn Learning, 03/01/25, 03/31/25
  • Change Management, LinkedIn Learning, 04/01/25, 04/30/25
  • HR Analytics, Coursera, 11/01/25, 11/30/25

References

Available upon request

Timeline

Administrative Officer – Maternity Reliever

BOMA Project
07.2025 - 12.2025

Administration Associate

The Sanergy Collaborative
08.2022 - 06.2025

Human Resource & Admin Assistant

Adpak International Limited
08.2020 - 07.2022

Human Resource Assistant

Mabati Rolling Mills
05.2018 - 07.2020

Human Resource & Administrative Intern

Mumias Sugar Company
05.2013 - 05.2014

Project Assistant

Vestergaard Frandsen
01.2011 - 01.2012

BCom - Human Resource Management

Egerton University

Diploma - Human Resource Management

Mt. Kenya University

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