ANTONY OCHIENG

• Verified invoices and supported documents for accuracy before payment processing
• Prepared payment documentation and ensured all required approvals
• Posted transactions into the ERP, ensured correct coding and project allocation
• Managed and reconciled accounts payable on a monthly basis
• Tracked and reported office utility costs (electricity, internet, phone) to supervisor
• Prepared withholding tax and WVAT documentation for consultants and suppliers
• Prepared monthly donor reports
• Ensured strict adherence to Population Council policies and donor requirements during all finance operations
• Supported ERP optimization, assist with implementation, and trained finance users on system usage.
• Filed all finance documentation daily and sequentially, as per PC-Kenya standards
• Labelled and secured files in lockable cabinets
• Moved finance documents older than three years to warehouse storage
• Tracked audit document retrieval and ensured files were returned properly

• Prepared monthly and annual financial reports for the philanthropy group.
• Assisted in budget preparation, monitored and signaled discrepancies and deviations.
• Supported improvement of administrative processes and ensure follow up on administrative issues.
• Followed up suppliers for invoices for recurrent payments and coded invoices.
• Mapped and analyzed relevant cost groups including Africa, Argidius, BVC, ECD and Child Protection.
• Reviewed and update the accounts receivable, prepayments and accounts payable accounts monthly.
• Participated in audit process by preparing schedules and providing auditors with required documents.
• Entered financial data into Ms Dynamics 365 ERP system, coding as per the cost centers.
• Prepared monthly bank reconciliations and liaison with banks.
• Prepared petty cash returns and replenishment request, and reconcile monthly to the ledger.
• Reviewed staff travel expense surrender and credit card returns and forward for approval.
• Updated the Fixed Assets register quarterly.
• Prepared monthly VAT,WVAT and withholding income tax returns for review by F&A Manager and subsequent upload into iTAX.
• Liaised on quarterly basis with tax consultants; Ernest & Young and Deloitte Consulting.
• Advised on adequacy of Porticus records for preparation of annual accounts.
• Reported and explained variances.
• Took due care that the accounts were prepared according to the generally accepted accounting principles and international financial reporting standards.
• HR support including leave management, individual and team professional development and prepare reports relating to individual and team development personnel activities.
• Kept track of suppliers contracts / office procurement.
• Conducted annual reporting to COFRA Holding.
• Contributed to interregional engagement and collaboration.

• Set up a finance department for small and medium size organizations.
• Book keeping services for clients.
• Financial training and course delivery.
• Internal audit and verification exercises
• Developing & strengthening internal control systems.
• Budgeting: Budget development, implementation, monitoring, checks & variances as well as suggesting remedies for variances.
• Advised & supported with fundraising initiative and procurement processes.

• Reviewed financial reports from seventeen countries namely; Mali, Guinea, Mauritania, Senegal, Burkina Faso, Central Africa Republic, Chad, DRC, Ethiopia, Eritrea, South Sudan, Burundi, Rwanda, Tanzania, Uganda, Kenya, Mozambique and United Kingdom. Ensured they are well presented and comply with the approved policies of the organization.
• Processed and posted into the sun system all country program accounts in a timely and accurate manner.
• Monitored country programs expenditure against approved budgets to. This includes producing monthly monitoring reports indicating the status of each of the country programs.
• Payroll management for Secretariat- ensured salary allocation is charged correctly to the projects using timesheets and subsequent filing of income tax and withholding tax to the Kenya Revenue Authority.
• Prepared budgets for all calls for proposal.
• Ensured proper files are maintained to enable complete audit trail from the Sun accounts records to supporting documents.
• Ensured implementing partners/sub grantees accountabilities and reports are received on time and in complete format for processing.
• Provided regular feedback to field offices on their accounts and inform them of any recharges by secretariat.
• Prepared quarterly management accounts.
• Prepared and submitted donor reports to UN Women, UNDP, Oxfam Intermon, Oxfam Novib, DFID, CCFD, MAF, Big Lottery Foundation, European Commission, IFAD, Caritas, Danish Church Aid Action Aid among others.
• Supported the year-end review by processing country program accounts and year end returns in preparation for the global and project audits.
• Prepared year end reconciliation between country program accounts and secretariat books.
• Accounts payable and accounts receivable management.
• Monitored hosted institutions; invoicing, follow-up to sort out outstanding issues, reconciliation and accounts allocation on a monthly basis.
• Reviewed monthly reconciliations of headquarters accounts and ensure all control accounts are zeroed.
• Oversaw fixed asset register management.
• Maintained record of all grant agreements and produced updated funding grid with corroborations with the head of Partnership Development Unit (PDU).
• Managed custody of and kept file grant agreements for all grants by country and ensure they are available for review and audit.
• Reviewed bank reconciliations for the seventeen countries (180 bank accounts).
• Supported the preparation for and respond to information queries for the global external audits.

• Approved petty cash float and reimbursements for the Nairobi head office as per policy.
• Responsible for online payments (citi direct), coding, booking and posting entries in the Sun System.
• Received and analyzed mileage records and update the general ledger.
• Ensured timely filing and submitting of tax returns; PAYE as you earn and withholding taxes.
• Prepared bank transfers for approval when they fall due and ensure strict adherence to budget lines.
• Receipted all donor income and ensured original copies of receipts are sent to the respective donors.
• Issued and reported on program and travel advances for consultants, national and international staff.
• Properly filed and labelled financial documents related so as to provide ease of accessibility.
• Approved local Purchase Orders.
• Trained interns, new project accountants and field finance officers.
• Reconciled bank accounts of multiple currencies in Kenya, Uganda and South Sudan.
• Imported and uploaded journals inform of Macros from the field accountants to the Sun System.
• Prepared monthly financial donor reports and submitted to program coordinators to prepare the narrative reports.
• Monitored and controlled grants for diverse projects with different funding sources.
• Adhered to monthly reporting deadlines as indicated in the monthly reporting schedules.
• Prepared records and information needed for audits purposes.