IAN WAMBUA
RECORDS MANAGEMENT OFFICER
NAIROBI,KENYA
Summary
Results-driven Records Management Officer with a proven track record in efficiently managing and organizing records to enhance operational effectiveness. Expertise in implementing innovative filing systems that significantly improve retrieval times and accuracy, contributing to streamlined workflows. Strong commitment to maintaining confidentiality and ensuring compliance with regulatory standards, fostering trust and reliability within the organization. Recognized for attention to detail and a proactive approach to problem-solving in dynamic environments.
Overview
5
5
years of professional experience
1
1
Certification
Work History
Assistant Records Management Officer (Contract Basis)
Kenya National Highways Authority (KeNHA)
Nairobi, KENYA
08.2025 - Current
- Established disaster recovery plans for crucial records, mitigating potential risks associated with natural disasters or system failures.
- Supported litigation efforts through efficient retrieval of relevant documents from the archive when required in legal proceedings.
- Developed comprehensive records retention schedules, ensuring timely disposal of outdated materials and compliance with legal requirements.
- Ensured regulatory compliance by staying current on industry standards and legislation related to records management.
- Managed offsite storage contracts, negotiating favorable terms while maintaining high levels of security for archived materials.
- Improved records management efficiency by streamlining filing systems and implementing digital organization tools.
- Conducted regular audits of recordkeeping practices, identifying areas for improvement and implementing corrective actions.
Assistant Records Management Officer (Internship)
State Department for Water and Sanitation
NAIROBI, KENYA
05.2025 - 07.2025
- Facilitated knowledge sharing by serving as a subject matter expert and providing resources to colleagues when needed.
- Coordinated with cross-functional teams to ensure seamless integration of new systems or process changes affecting the organization's recordkeeping practices.
- Established, improved and reinforced document management systems to handle current and expected requirements.
- Identified areas of weakness and recommended or implemented process improvements.
- Promoted efficient document processing by maintaining orderly and clean control room.
Assistant Records Officer (Internship)
Kenya National Highways Authority (KeNHA)
Nairobi, KENYA
05.2024 - 04.2025
- Supported document tracking, indexing and data management.
- Assisted in safe file movement and storage operations.
- Managed incoming and outgoing mails.
- Managed physical storage units, maintaining organization and accessibility of archived files.
- Maintained strict confidentiality standards, ensuring the privacy of sensitive information for clients and employees.
- Responded promptly to requests for information from internal departments or external parties, fostering positive working relationships throughout the organization.
- Established backup procedures for critical documents, safeguarding against potential loss due to natural disasters or other unforeseen events.
- Streamlined records retrieval processes, reducing wait times for internal and external stakeholders.
- Assisted in the creation of records-related policies and procedures, contributing to a comprehensive approach to information management across the organization.
Assistant Records Officer (Attachment)
Civil Registration Services Department, Narok County
NAROK, RIFT VALLEY
01.2021 - 03.2021
- Transferred inactive records to storage to free up space and preserve history.
- Provided excellent customer care by responding to inquiries and requests for information.
- Destroyed records in line with retention schedules to protect confidential information and comply with regulations.
- Assisted with record management system implementation and maintenance to streamline operations.
- Updated records with new information.
Education
Bachelor of Science - Information Sciences
Maasai Mara University
Narok County12.2021
KENYA CERTIFICATE OF SECONDARY EDUCATION -
Tala High School
Machakos County12.2016
Skills
Records management
Certification
Professional Records Management Officer - Kenya Association of Records Managers and Archivists (KARMA). Membership Number KARMA/1549
Timeline
Assistant Records Management Officer (Contract Basis)
Kenya National Highways Authority (KeNHA)
08.2025 - Current
Assistant Records Management Officer (Internship)
State Department for Water and Sanitation
05.2025 - 07.2025
Assistant Records Officer (Internship)
Kenya National Highways Authority (KeNHA)
05.2024 - 04.2025
Assistant Records Officer (Attachment)
Civil Registration Services Department, Narok County
01.2021 - 03.2021
Bachelor of Science - Information Sciences
Maasai Mara University
KENYA CERTIFICATE OF SECONDARY EDUCATION -
Tala High School
References
- Priscilla Too - Senior Records Management Officer, p.too@kenha.co.ke, 0722843272, Kenya National Highways Authority (KeNHA), P.O. BOX 49712 – 00100, Nairobi
- Juliet Nyambura - Senior Assistant Office Administrator, j.nyambura@kenha.co.ke, 0727151013, Kenya National Highways Authority (KeNHA), P.O. BOX 49712 – 00100, Nairobi
- Adam Mukopi - Assistant Records Management Officer, 0717097228, State Department for Water and Sanitation, P.O. BOX 49720 – 00100, Nairobi