Verified
This profile is verified using an email address.
GLORIA AGNES GER
Kisumu
Summary
Detail-oriented administrative specialist skilled in managing personnel files, coordinating onboarding, and maintaining regulatory documentation. Supports project teams throughout the project lifecycle with expertise in documentation, scheduling, and stakeholder communication. Demonstrates strong problem-solving skills and initiative to resolve issues, effectively managing multiple tasks with precision and attention to detail.
Overview
1
1
Certification
10
10
years of professional experience
Work History
Project Assistant
Mama Shamba Study
07.2025 - Current
- Managed logistics, documentation, and stakeholder communication, ensuring adherence to quality standards and fostering effective collaboration
- Coordinated staff schedules, meetings, and travel logistics while maintaining accurate administrative records across multiple project sites
- Developed onboarding documentation and facilitated orientation to enhance integration of newly recruited study staff and field personnel
- Prepare administrative correspondence, reports, trackers, and project documentation
- Monitor documentation for completeness and follow up on outstanding forms and required records
- Maintain confidential personnel, participant, and regulatory documentation while ensuring compliance with organizational policies and research protocols
Research Administrator & Field Assistant
SGMA2
02.2024 - 06.2025
- Maintained confidential staff, regulatory, and project documentation, ensuring records remained complete, accurate, and audit-ready
- Coordinated onboarding documentation and facilitated orientation activities, enhancing new research staff integration
- Managed digital and physical filing systems, ensuring timely retrieval and secure storage of personnel and project records
- Prepared administrative reports, trackers, and spreadsheets, streamlining project operations and ensuring comprehensive documentation
- Coordinated meetings and maintained schedules, effectively communicating administrative requirements to multidisciplinary teams
- Verified documentation completeness and followed up on outstanding records before project implementation
Project Assistant
Shamba Maisha MCH Project
09.2023 - 11.2023
- Coordinated meetings and stakeholder communication, streamlining project logistics for enhanced collaboration
- Reviewed and translated research tools and informed consent documents, ensuring accuracy and consistency for effective project implementation
- Maintained project documentation, consent forms, and administrative records to ensure compliance and accessibility
- Organized project files and maintained version control of study documents
Study Coordinator
KENYA MEDICAL RESEARCH INSTITUTE-KEMRI
Kisumu
04.2016 - Current
- Coordinated recruitment scheduling and maintained participant databases to ensure timely engagement of study participants
- Managed spreadsheets and tracking tools to effectively monitor project progress and documentation status
- Maintained confidential documentation for staff, participants, and study operations
- Prepared contracts, correspondence, meeting minutes, and administrative reports
- Oversaw logistics and reporting for financial reconciliation, ensuring accuracy and consistency in all processes
- Supported procurement documentation and financial reconciliation
Education
Some College (No Degree) - Virtual Assistant
ALX Africa
Virtual01-2026
Bachelor of Arts - Psychology (Health Psychology)
United States International University (USIU)
Nairobi-Kenya01-2015
Skills
- Administrative Support & Office Operations
- HR Documentation & Records Management
- Personnel File Management & Onboarding Coordination
- Data Entry & Database Management
- Documentation & Compliance
- Microsoft Word
- Excel (Advanced)
- Outlook
- PowerPoint
- Google Workspace
- Calendar & Meeting Coordination
- Onboarding Documentation Support
- Confidential Records Management
- Spreadsheet Management & Tracker Development
- Stakeholder & Employee Communication
- Report Preparation & Documentation
- Translation & Document Review
- Project and Office Administration
- Time Management & Organization
Certification
CITI Training (Research Ethics & Compliance), 2016, 2019, 2022
Administrative Highlights
- Maintained confidential employee, participant, and project documentation across multiple concurrent programs
- Coordinated onboarding and orientation logistics for research staff, collecting and verifying employment and compliance records
- Managed digital and physical filing systems with structured retrieval protocols
- Prepared reports, letters, trackers, and meeting documentation for senior management and external stakeholders
- Maintained spreadsheets and administrative databases to track documentation status, deadlines, and compliance requirements
- Coordinated calendars, meetings, and travel arrangements for distributed teams
- Supported compliance with institutional and regulatory requirements through accurate record-keeping and timely reporting
Timeline
Project Assistant
Mama Shamba Study
07.2025 - Current
Research Administrator & Field Assistant
SGMA2
02.2024 - 06.2025
Project Assistant
Shamba Maisha MCH Project
09.2023 - 11.2023
Study Coordinator
KENYA MEDICAL RESEARCH INSTITUTE-KEMRI
04.2016 - Current
Some College (No Degree) - Virtual Assistant
ALX Africa
Bachelor of Arts - Psychology (Health Psychology)
United States International University (USIU)