Gladys Komba
Administrator
Nairobi
Summary
Organized and detail-oriented Office Administrator with over 1.5 years of experience supporting key business functions such as accounting, HR, and database management. Proficient in Microsoft Office and digital work management and payment tools. Skilled in managing daily office operations, accurate data entry, and record keeping. Proactive and adaptable, with strong problem-solving and communication skills to effectively handle administrative demands in fast-paced environments. Committed to optimizing efficiency, supporting cross-functional teams, and ensuring smooth business operations.
Overview
6
6
years of professional experience
26
26
years of post-secondary education
Work History
Administrator
Addvice Promotions
11.2023 - Current
- Coordinated office maintenance and repairs, liaising with contractors and casuals to ensure a functional and safe workplace.
- Oversaw the preparation and distribution of internal communications, such as memos, to keep staff informed.
- Assisted in project management activities, including planning, execution and monitoring, to meet objectives and deadlines.
- Managed daily administrative tasks, including scheduling meetings and organising files, to support office efficiency.
- Administered payroll processing, including calculating hours, processing expenses, and issuing payments, to ensure timely compensation.
- Organised and archived company documents, both physical and digital, ensuring confidentiality and data protection compliance.
- Processed invoices, prepared financial reports, and monitored budget expenditures, contributing to fiscal accuracy.
- Served as main point of contact for outside vendors, connecting with relevant personnel or department.
- Kept office operations running smoothly and efficiently and submitted project status reports to stakeholders, highlighting achievements and areas for improvement.
- Supported financial tasks related to projects, including invoicing, budget tracking, and expense reporting.
- Created monthly reports and presentations.
- Retrieved and checked files to respond to internal and external information requests.
- Assisted associated departments with clerical and administrative support.
- Photocopied and printed documents on behalf of support teams.
- Handled sensitive information discreetly, maintaining strict confidentiality at all times as required by company policy or legal regulations.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Established an organized filing system that streamlined document retrieval and reduced misplaced files.
- Maintained personnel records and updated internal databases to support document management.
- Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
- Organized workflow and delegated tasks effectively to ensure timely project completion without compromising quality.
- Supervised administrative support staff members, offering guidance, feedback, and mentorship that contributed to their professional growth and development.
- Improved employee productivity with effective time management strategies for daily tasks.
- Oversaw maintenance of office equipment, minimizing downtime due to malfunctions or repairs.
- Developed and maintained up-to-date database of contacts, facilitating quick and efficient communication.
Store Assistant & Project Assistant
Addvice Promotions
08.2019 - Current
- Identified depleted items, requested supplies and submitted purchase orders to maintain good stock levels.
- Supported the project manager in administrative duties, freeing up their time for critical project tasks.
- Monitored project progress and handled any issues that arose to maintain project momentum.
- Collaborated with team members to ensure seamless operations during peak hours and special events.
- Increased store efficiency by maintaining accurate inventory records and restocking merchandise as needed.
Education
Bachelor of Arts - Psychology
University of Nairobi
Nairobi, Nairobi Province, Kenya 04.2001 - Current
Diploma - Public Relations
University of Nairobi
Nairobi, Nairobi Province, Kenya 01.2019 - 12.2019
Certificate - Public Relations
University of Nairobi
01.2020 - 12.2020
Skills
Computer Proficiency
Timeline
Administrator
Addvice Promotions
11.2023 - Current
Certificate - Public Relations
University of Nairobi
01.2020 - 12.2020
Store Assistant & Project Assistant
Addvice Promotions
08.2019 - Current
Diploma - Public Relations
University of Nairobi
01.2019 - 12.2019
Bachelor of Arts - Psychology
University of Nairobi
04.2001 - Current
references
1. Rael Mutungi
Addvice Promotions
Human Resource Manager
0712011048
2. Lucy Kamau
Addvice promotions
Lead Finance
0706679383
3. Bella Adhiambo
Addvice promotions
Finance Assistant
0742121891
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