Dennis Mbae Njaramba

• 1. Urgent Sourcing of Aircraft Parts
• Identify and procure aircraft parts and components required to resolve AOG situations.
• Source parts from approved vendors, OEMs, or other airlines through pooling agreements.
• Ensure parts meet airworthiness and regulatory standards.
• 2. Vendor Coordination and Communication
• Liaise with suppliers to confirm availability, pricing, and delivery timelines.
• Negotiate expedited shipping and logistics for urgent parts.
• Maintain strong relationships with key vendors to ensure priority service.
• 3. Logistics and Delivery Management
• Coordinate rapid transportation of parts, including courier services, freight forwarding, and customs clearance.
• Track shipments and ensure timely delivery to maintenance teams.
• 4. Documentation and Compliance
• Ensure all procurement activities comply with aviation regulations i.e. (KCAA, EASA, FAA).
• Maintain accurate records of purchase orders, invoices, and delivery notes.
• 5. Cost Control and Budgeting
• Monitor and manage costs associated with AOG procurement for consumables and rotables.
• Provide cost estimates, reports to finance, and operations teams.
• 6. Coordination with Internal Teams
• Work closely with Maintenance Control, Engineering, and Stores to understand part requirements.
• Provide regular updates on procurement status and expected delivery times.
• Support planning for future AOG scenarios by maintaining a list of critical parts and suppliers.
• 7. System Updates and Reporting
• Generate reports on AOG procurement activities, supplier performance, and turnaround times.

1. Specialized Technical Sourcing

• Aviation Systems: Lead the strategic sourcing for aircraft cabin utilities and In-flight Entertainment (IFE) systems to ensure customer comfort and satisfaction.
• Unmanned Systems: Manage the end-to-end procurement of drones (UAVs) and associated maintenance tools, specifically supporting the Fahari Aviation division's mission requirements.
• Propulsion & Power: Execute complex procurement for Engines and Auxiliary Power Units (APUs), ensuring all components meet KCAA, EASA, or FAA airworthiness standards.

2. Maintenance & Repair Operations (MRO)

• Repair & Service Exchanges: Manage "outworks" for aircraft and Ground Support Equipment (GSE) parts sent for third-party repair.
• Inventory Efficiency: Monitor loan and third-party MRO business according to contract terms for tools and equipment.

3. Financial & Project Management

• Capex & Opex Projects: Manage project financials for capital expenditures (Capex) and operational expenditures (Opex), driving efficiencies in every approach.
• Budget Alignment: Ensure all sourcing remains within allocated budget limits; any unbudgeted spend must be accompanied by an approved business case.
• Cost Savings: Deliver savings by ensuring Purchase Order (PO) pricing matches contracted rates and through periodic spend analysis.

4. Contract & Supplier Management

• Lifecycle Management: Operationalize and monitor performance of existing contracts, including Power-by-the-Hour (PBH) and General Terms Agreements (GTAs).
• KPI Accountability: Organize periodic meetings with key stakeholders to review supplier performance against SLAs and quality indicators.
• Compliance: Ensure 100% usage of e-sourcing tools for all activities to maintain transparency and adherence to KQ buying policies.

5. Strategic Planning & Reporting

• Category Planning: Develop detailed sourcing plans for specific categories to maximize effectiveness.
• Market Intelligence: Perform continuous market research on pricing structures and industry trends to keep up with changing market conditions.
• Performance Reporting: Provide monthly reports on procurement KPIs against internal user targets.

• Maintained high stock accuracy by conducting regular system-to-physical inventory reconciliations.
• Performed spot checks on non-stock items and ensured timely collection to prevent delays.
• Managed the receipt and processing of imported and locally sourced supplies within a strict 24-hour turnaround time.
• Ensured all received materials, goods, and services met quality standards before warehouse acceptance.
• Oversaw efficient receipt, storage, and dispatch operations to optimize supply chain workflows.
• Strictly adhered to fuel receipt procedures to ensure compliance and accuracy.
• Facilitated clear communication between inventory, management, and staff, incorporating feedback for process improvements.
• Developed demand forecasts to anticipate and prepare for operational requirements.
• Coordinated with suppliers to track and expedite deliveries, ensuring timely fulfillment of orders.
• Processed supplier invoices for payment and maintained organized documentation for audit readiness.
• Spearheaded weekly cycle counts across Commercial Stores, Uniform Stores, Dry Food Stores, and Bonded Stores, ensuring inventory accuracy and compliance.
• Played a key role in half-year and year-end stock takes, including post-audit variance reconciliation to maintain financial and operational integrity.
• Generated critical inventory reports such as:
• KQ Receiving Summary Report (tracking inbound supply efficiency)
• KQ Material Distribution Report (optimizing stock allocation)
• KQ Material Transaction Reports (monitoring movement trends)
• Pivotal in rolling out the Uniform management system that improved efficiency and visibility of uniform management, the system managed all uniform related engagements. All requisitions, issuance, returns and replacements of Uniforms.

• My role involved bringing a systematic and disciplined approach to the effectiveness of Inventory management, control, and governance processes. This involved addressing inventory issues, streamlining business processes and procedures, achieving compliance to policy and regular management reporting. I was responsible for all inventory aspects on the site such as stock location and availability, replenishment control and inventory auditing. Also in charge of the accuracy of all data kept on the receiving, production and shipment of stock. Controlling of damages and giving training to staffs on how to handle the store and warehouse stock and stock integrity issues including fast moving, slow moving and non-moving and giving solutions to the management.
• Duties and Responsibilities
• Below are some of my current roles:
• Determine internal audit scope and develop annual plans for the company-this includes ABC analysis including product and store plans.
• Obtain analyse and evaluate accounting documentation previous reports data related to the purchase stocks transfers.
• Prepare and present reports that reflect audit results and document process to the company management.
• Identify loopholes, recommend risk aversion measures, and cost savings to the management related to purchasing warehousing and stocking.
• Increase the use of technology to audit key business processes
• Enhance efficiency through technology enabled auditing.
• Collect and analyse data to detect deficient controls, duplicated effort, extravagance fraud and management policies related to purchase warehousing and stocking.
• Inspect account books and accounting systems for efficiency, effectiveness and use of accepted accounting procedures to record transactions-related to warehousing and stock transfers.
• Examine inventory to verify journal and ledger entries.
• Direct activities of personnel engaged in filing, recording complainant transmitting financial records related to stocks and warehouse process.