Brenda Omega

• Reporting to Group Finance Manager
• Uploading and managing all the group company invoices/credit notes centrally through an Enterprise Resource Planning (ERP)
• Verifying, processing, and posting all supplier invoices, expense forms and credit notes by ensuring all relevant approved supporting documents are available
• Ensuring all payments are made on time, in accordance with the laid down procedures and meet the law and tax requirements
• Regular review of the current internal control processes being used and suggesting areas of improvement to management
• Quarterly budget preparation by ensuring all relevant information and supporting data and documentation relating to proposed budgets are available and approved
• Monitoring the department's expenditure by comparing with the final approved budget and adjusting where necessary to comply with our internal budgetary processes and procedure act
• Strict adherence to month end deadlines during closure of purchase ledger books and management accountants' reports
• Analyzing aged creditor and debtor summary
• This assists us in payment plans, revenue forecasting, reporting and decision making
• Reconciliation of supplier accounts before processing any payment
• Custodian of some group company email addresses and files where financial documents are sent and saved and ensuring each is worked on by the relevant department
• Daily interaction with our in-house ERP systems (db author- ize and V1) Citrix Workspace, Microsoft Outlook and sage 200.

• Reporting to managing Director
• Preparing payment vouchers with approved supporting documents and receiving them into the system after approval on payment is granted
• Cash and Mpesa management which includes issuing cash advances, ensuring accountability of the advances and posting the transactions at the point of reconciliation
• Requesting for petty cash for office and field force and ensuring reimbursements and reconciliations are done
• Identified control gaps in processes, procedures and systems through in-depth research and assessment and suggested methods for improvement
• Record cash receipts & payments in the ledger
• Preparation of monthly bank reconciliation statements
• Preparing statutory returns that is NSSF, NHIF, VAT and PAYE and ensuring payment is made before the due dates to avoid penalties on late filing and payment
• Handling customs clearance processes for all incoming shipments by ensuring all supporting documents relating to the shipment are available and issued to Kenya Revenue Authority customs department for clearance
• Conducting weekly physical stock take accurately to ensure stocks levels are sufficient and accounting for any variances identified during the process
• Coordinating with the team to offload and store any incoming orders as per the laid down standards and procedures
• Verification of all dispatched products match with the orders placed that is the item name, quantity and batch number
• Daily maintenance of the stock by ensuring all products are stored are the laid down standards and the store is cleaned
• Receiving all customer complaints of our products and if a complaint relates to the quality of the product, the same information is relayed to the vendor.

• I was involved in converting audio court proceedings to Microsoft Word documents for final judgments and rulings between the respondent and appellants of the tribunal.

• Deployment of a new mobile money transfer service for payments and micro-financing service in South Sudan called Nilepay
• My main role was to oversee the daily fund transfer of electronic money (e-cash) from the main agent to subsidiary agents
• I was also tasked to develop a finance manual for 2019-2020 that was to be used by finance department in the daily running of the finance department.

• Entered financial information and payments to guarantee accurate and on-time payments for employees and vendors
• Delivered human resources financial support by certifying and processing payroll, completing deposits, performing pay adjustments and promptly distributing checks
• Effectively communicated with clients about payment needs and kept updated, detailed and accurate ledgers
• Verified postings to ledgers to confirm accurate entry and account balances
• Managed complex finance projects under direction of senior management to meet deadlines and budget limitations.

• Preparing tender documents, request for proposals and expression of interests and assisted in preparing the list of prequalified suppliers for the period 2018-2020
• Attending to any clarifications sought by bidders, preparing and dispatching of LPO and LSO
• Receiving and opening of tenders/quotation documents and assisting tender evaluation committing in evaluation of tenders/quotation
• Assisting in the preparation of Statutory Reports and submitting procurement reports
• Participating in the preparation of annual procurement and disposal plans
• Implementing tender, procurement and disposal committee decisions
• Undertaking inspection and acceptance of goods, services and works supplied, disposal of stores and equipment and inventory management and control
• Maintaining custody of procurement registers, files and custody of bid documents.

• Car parking and House rent and rates division where I assisted county clients with e-payments that is jambopay, verification of parking payment status of vehicles, writing and issuing demand notices to those tenants whose accounts are in arrears and other duties assigned by my supervisor.

• Collected data on the usage of Fiber networks for businesses within Nairobi and its environs.

I was tasked with preparing simple financial statements to be used when sourcing for funds from well wishers.