Digital Productivity & Remote Work Tools
ABDIWADUD ABDIWAHAB MAALIM
Virtual Assistant | Executive & Administrative Support
Nairobi
Summary
Proactive Virtual Assistant and Executive Support Professional with 2+ years of experience in administrative and operational roles for international organizations. Skilled in email management, scheduling, travel planning, research, and client communication, with a strong track record of supporting executives across time zones and high-pressure environments. Recognized for professionalism, adaptability, and problem-solving, and now seeking to leverage these skills in a long-term Virtual Assistant role with a forward-thinking global company
Overview
3
3
years of professional experience
Work History
Administrative Assistant
Action Against Hunger
02.2023 - 11.2024
- Managed executive calendars, coordinated meetings across international time zones, and handled high-volume inboxes.
- Drafted and edited professional communications, reports, and presentations.
- Organized virtual conferences, webinars, and donor-facing meetings using Zoom and collaboration platforms.
- Conducted research and prepared briefing materials to support executive decision-making.
- Ensured accuracy and confidentiality in handling sensitive organizational data
- Proactively identified areas requiring attention or improvement aligning priorities effectively in line with executive preferences.
Administrative Assistant
Medicins San Frontiers, MSF
01.2022 - 12.2022
- Provided full administrative support to field and operations teams, ensuring smooth day-to-day workflows.
- Scheduled travel, arranged logistics, and coordinated staff trainings and events.
- Created and maintained organized filing systems, improving efficiency and document retrieval.
- Produced accurate reports, maintained spreadsheets, and supported financial tracking tasks.
- Served as a reliable liaison between departments and external partners
Education
No Degree - Certificate in Virtual Assistance
ALX Africa
South Africa 05.2001 -
BBA - Business Administration
East Africa University
Kajiado, Kajiado District, Kenya 05.2001 -
High School Diploma -
Mandera Secondary School
Mandera, Mandera District, Kenya 05.2001 -
Skills
- Virtual Assistance & Executive Support
- Email & Communication Management
- Calendar Scheduling, Travel Planning & Meeting Coordination
- Online Research, Data Collection & Reporting
- Client & Stakeholder Communication
- Google Workspace MS Office Slack Zoom Trello
- Fluent in English
- Problem-Solving
- Scheduling
- Task prioritization
- Critical thinking
Interests
Business Communication & Professional Writing
Personal Growth & Continuous Learning
Community Volunteering & Team Support
Timeline
Administrative Assistant
Action Against Hunger
02.2023 - 11.2024
Administrative Assistant
Medicins San Frontiers, MSF
01.2022 - 12.2022
No Degree - Certificate in Virtual Assistance
ALX Africa
05.2001 -
BBA - Business Administration
East Africa University
05.2001 -
High School Diploma -
Mandera Secondary School
05.2001 -
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