Virginia Ndichu
Virtual Assistant /Social Media Manager
Nairobi
Summary
Proactive and tech-savvy Virtual Assistant with experience in executive support, digital marketing, social media management and international collaboration. Skilled in Google Workspace, Canva, Slack and cloud-based tools, with a strong background in virtual meeting coordination, client communication, and workflow optimization. Proven ability to anticipate executive needs, manage digital assets, and maintain professional relationships with diverse stakeholders. Passionate about enabling productivity, supporting client success, and driving organizational growth in remote-first environments.
Overview
5
5
years of professional experience
Work History
Virtual Assistant
The Friends Card Office
01.2022 - 07.2025
- Provided executive and administrative support, including calendar coordination, meeting reminders, and email management.
- Organized and maintained client files and records in Google Drive with consistent structures.
- Designed branded graphics and marketing materials using Canva to boost visibility.
- Scheduled and managed social media content calendars, improving online engagement.
- Coordinated client sessions and prepared summaries to ensure clear follow-ups.
- Handled confidential client data and communication with discretion and professionalism.
- Monitored emails, organized inbox, and prioritized messages for supervisor.
- Set up virtual Zoom meetings, invited guests and disseminated agendas.
- Conferred with customers by telephone, chat or email to provide information.
- Ensured client deliverables were met on time by closely monitoring deadlines and coordinating task completion across teams.
Director of International Service
Rotaract Club of Kenyatta University
06.2024 - 06.2025
- Led virtual meetings and collaborations with Rotaract Clubs internationally, coordinating with high-profile directors.
- Managed cross-cultural communication and scheduling across different time zones.
- Organized and documented international service projects, ensuring smooth follow-up and reporting.
- Represented the club professionally in global forums, fostering international partnerships.
- Strengthened organizational presence through digital communication and leadership skills.
- Developed high-performing teams by providing mentorship, guidance, and opportunities for professional growth.
- Facilitated cross-functional collaboration for improved decision-making processes within the organization.
Digital Marketer
Freelance
04.2021 - 01.2022
- Created and managed social media campaigns and content calendars, improving client engagement.
- Produced branded visuals using Canva for businesses and campaigns.
- Supported clients with email communication, project coordination, and customer follow-up.
- Introduced workflow improvements for smoother project delivery.
- Created visually appealing reports detailing campaign successes which were used internally by various departments.
- Developed engaging content for social media platforms, resulting in higher user engagement rates.
Online Freelancer (Tech & Admin Support)
01.2021 - 01.2022
- - Delivered remote administrative support, including transcription, data entry, and research.
- - Assisted with task scheduling, portal updates, and client communication across time zones.
- - Maintained professional relationships with international clients, ensuring timely delivery.
Education
Executive Diploma - Business Communication
Uniathena Global
Oxford, United Kingdom04-2025
Bachelor of Arts - Education (English And Literature)
Kenyatta University
Nairobi 04.2001 -
Skills
- Virtual Assistance & Executive Support
- Calendar & Email Management
- Social Media Management & Content Scheduling
- Canva Graphic Design & Branding
- Digital File & Data Organization (Google Drive, LMS, CRM)
- Virtual Meeting Coordination (Zoom, Google Meet)
- Client Communication & Stakeholder Engagement
- Workflow Optimization & Task Prioritization
- Confidential Data Handling & Documentation
- AI Tools (Transcription & Automation)
Accomplishments
- Successfully managed executive schedules and client support as a VA at The Friends Card Office.
- Coordinated international virtual meetings with high-profile Rotaract directors.
- Created 100+ branded designs to support digital campaigns and client engagement.
- Recognized for being highly organized, proactive, and detail-oriented in remote work.
Timeline
Director of International Service
Rotaract Club of Kenyatta University
06.2024 - 06.2025
Virtual Assistant
The Friends Card Office
01.2022 - 07.2025
Digital Marketer
Freelance
04.2021 - 01.2022
Online Freelancer (Tech & Admin Support)
01.2021 - 01.2022
Bachelor of Arts - Education (English And Literature)
Kenyatta University
04.2001 -
Executive Diploma - Business Communication
Uniathena Global
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