Summary
Overview
Work History
Education
Skills
Timeline
Generic

Zachary Ndungu

School Administrator
Toronto, Ontario,ON

Summary

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision-making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

Overview

8
8
years of professional experience
2
2
Languages

Work History

Work Intergrated Experience

Riipen Advance Ontario
03.2024 - 05.2024
  • Assisted in various production roles, ensuring smooth operations and timely completion of projects.
  • Collaborated closely with production team members to support the creation and execution of content.

School Administrative Assistant

Bloomington School
01.2021 - 08.2023

Student Support and Coordination:

  • Facilitated smooth day-to-day operations of the school office, ensuring a welcoming and supportive environment for students.
  • Assisted students with daily inquiries, providing guidance and support on school policies, schedules, and resources.
  • Coordinated with teachers and parents to address and resolve student issues promptly and effectively.
  • Managed student records, ensuring confidentiality and accuracy in maintaining personal and academic information.

Event and Activity Organization:

  • Planned and organized school events, assemblies, and extracurricular activities, enhancing student engagement and participation.
  • Collaborated with faculty and staff to arrange field trips and special programs, ensuring all logistical details were handled efficiently.
  • Assisted in coordinating after-school programs, ensuring smooth operation and student safety.

Communication and Liaison:

  • Acted as a primary point of contact for students, parents, and teachers, facilitating clear and effective communication.
  • Sent out regular updates and newsletters to parents regarding school events, student achievements, and important notices.
  • Maintained open lines of communication with students, offering a friendly and approachable presence in the school office.

Health and Safety Oversight:

  • Monitored and ensured student adherence to health and safety protocols within the school premises.
  • Assisted in maintaining an orderly and safe school environment, including during emergencies and drills.
  • Supported the school nurse in managing student health records and administering basic first aid when needed.

Administrative Duties:

  • Handled attendance tracking, recording daily student attendance and following up on absences.
  • Assisted in the distribution and collection of educational materials, homework assignments, and permission slips.
  • Supported teachers with classroom materials and administrative tasks, enabling them to focus more on teaching and student interaction.

Technology and Resource Management:

  • Utilized school management software to track student progress, attendance, and behavioral reports.
  • Managed the scheduling and availability of school facilities, ensuring resources were optimally utilized for student activities.
  • Assisted students in accessing and using educational technology and resources effectively.

Volunteer

Maximum Miracle Centre Children's Home
01.2016 - 06.2016

Childcare and Daily Routine:

  • Provided attentive and compassionate care to children, ensuring their safety, well-being, and development.
  • Assisted with the daily routines of young children, including feeding, dressing, and bathing children under 3 years old.
  • Engaged in age-appropriate play and educational activities for all age groups, fostering a nurturing and stimulating environment.

Health and Hygiene:

  • Ensured high standards of hygiene and cleanliness, particularly in bathing and caring for infants and toddlers.
  • Managed diaper changes and toilet training, promoting good hygiene practices among young children.
  • Monitored the health of children, reporting any concerns to the appropriate staff members promptly.

Emotional and Social Support:

  • Provided emotional support and comfort to children, building trusting and caring relationships.
  • Facilitated social interactions among children and teenagers, encouraging positive behavior and cooperative play.
  • Assisted in addressing the emotional needs of children and adolescents, providing a stable and supportive presence.

Educational and Developmental Activities:

  • Assisted in the organization and implementation of educational programs and activities that promoted cognitive and physical development.
  • Read stories, sang songs, and conducted simple educational games for younger children to enhance language and motor skills.
  • Supported older children and teenagers with homework, tutoring, and educational projects to aid their academic progress.
  • Organized and supervised recreational activities and sports for teenagers to promote physical fitness and teamwork.

Safety and Supervision:

  • Maintained a vigilant watch over children and teenagers, ensuring their safety during indoor and outdoor activities.
  • Implemented safety protocols and guidelines to prevent accidents and injuries.
  • Assisted in emergency procedures and drills, ensuring children and teenagers understood and followed safety instructions.

Teen Support and Mentorship:

  • Provided guidance and mentorship to teenagers, helping them develop life skills, set goals, and plan for the future.
  • Facilitated group discussions and activities focused on personal development, social skills, and career aspirations.
  • Supported teenagers in navigating challenges related to adolescence, offering advice and a listening ear.

Collaboration and Communication:

  • Worked closely with staff members and other volunteers to ensure the smooth operation of daily activities and routines.
  • Communicated effectively with children and teenagers, using positive reinforcement and age-appropriate language.
  • Assisted in maintaining accurate records of children's activities, progress, and any incidents.

Education

Associate of Science - Post Graduate Marketing Management

Humber College
Ontario, Canada
04.2001 -

Bachelor of Science - International Business Administration

United States International University (USIU)
Nairobi, Kenya
04.2001 -

Skills

  • Communication:

  • Excellent written and verbal communication skills

  • Effective at conveying complex information clearly and concisely

  • Planning and Organizational Skills:

  • Experienced in managing schedules and coordinating activities

  • Skilled in maintaining meticulous records and documentation

  • Analytical Skills:

  • Proficient in conducting research and analyzing data

  • Capable of interpreting metrics to inform strategies

  • Attention to Detail:

  • Exceptional attention to detail in all tasks

  • Meticulous in ensuring accuracy and consistency

  • Adaptability:

  • Highly adaptable to changing environments and requirements

  • Flexible in handling multiple tasks and shifting priorities

  • Leadership:

  • Demonstrated leadership in coordinating teams and projects

  • Experienced in leading initiatives and driving results

  • Time Management:

  • Strong time management skills, ensuring timely completion of tasks

  • Skilled in balancing multiple responsibilities and deadlines

  • Emotional Intelligence:

  • High emotional intelligence, enabling effective relationship building

  • Proficient in providing support and empathy in challenging situations

Timeline

Work Intergrated Experience

Riipen Advance Ontario
03.2024 - 05.2024

School Administrative Assistant

Bloomington School
01.2021 - 08.2023

Volunteer

Maximum Miracle Centre Children's Home
01.2016 - 06.2016

Associate of Science - Post Graduate Marketing Management

Humber College
04.2001 -

Bachelor of Science - International Business Administration

United States International University (USIU)
04.2001 -
Zachary NdunguSchool Administrator