Zablon Mutemi
Administrative/ Shipping Clerk
Kitui,711-90400 Mwingi
Summary
Dedicated and skilled Library/Shipping Clerk with demonstrated experience of working in library setting for 6 years where I’ve grown tremendously over the years from working with Library of Congress Nairobi office where I have gained extensive knowledge in library operations and user services with expertise in planning and defining scopes of work in my profession’s obligations. I also possess strong Oral, written as well as interpersonal skills. Outgoing individual with well-honed organizational, labor and teamwork skills. Enthusiastic and team-driven with 10 years of experience working in busy environments.
Overview
13
13
years of professional experience
4
4
years of post-secondary education
Work History
Administrative Assistant
Library Of Congress - Nairobi
U S Embassy Nairobi
4 2019 - Current
- Delivers and collects parcels from or to vendors, Kenyan post office, Embassy APO, freight, and customs offices.
- And makes payments to vendors and other suppliers when required
- Responsible for preparing and finalizing for shipping all materials sent to LOC – Washington and AfriCAP participants daily
- Sorts all materials routed to Shipping Unit from other sections in the office for outbound shipping, sorting them according to type of materials and whether it is for Library of Congress or AfriCAP participants.
- Weighing of all outgoing boxes and selecting the accurate address according to participant, format, and type of materials ready for shipping and chooses the best method of shipping for Library of Congress and AfriCAP participants by consulting shipping files instructions and procedures, Labelling and addressing boxes as appropriately for shipping.
- Conducts exit checks and prepares packing lists using the local OFORS software, conducts exit check on materials prior to packing; which includes: ensuring correct materials are packed and addressed accordingly, including serial issues, books, maps, videocassettes, audiocassettes, and CD-ROMs, looking for any inconsistency between materials in hand and printout of bibliographic record, order slips, or inserted routing flags
- Incumbent verifies LCCN, Language, Title, checks for presence of call number when appropriate, and existence of certain Machine-Readable Cataloging (MARC) fields to ensure it matches the level of cataloging for which it is flagged
- Creates airway bills using the courier company’s software, creates an airway bill for each shipment indicating address, shipment weight, number of boxes, shipment contents in detail, and cost for each type of material and factors in aspects such as approximate cost for each type and country of publications
- Stores and archives packing lists
- Reviews all shipping invoices from different sources against our files to ensure that invoice line items for address, number of boxes, and weight are correct and were not previously paid
- Communicates with LOC-Washington and AfriCAP participants to inform them of shipments sent, checks and ensures that shipments have reached their final destination using the tracking number and enters participant number beside each airway bill on the invoice
- Maintains and controls shipping files and logs in order to answer questions about the date of shipping any materials up to three years back for Library of Congress or AfriCAP participants and maintains files for all shipping records for audit purposes
- Responsible for purchasing all supplies needed by the section from the local market, including but not limited to plastic wrap, airbag plastic, different types of fillings, packing tapes, and empty boxes
- Assist Acquisitions Librarians and Clerks in physical handling and transferring of Library materials between locations
- Prepares sorts and packs into boxes, Monographs, periodicals, and serials, creates box shipments in the 3i OFORS software shipping module for out bound shipment to the United States of America
- Delivers outbound courier mail (DHL, FedEx, etc.) to the truck transfer, records, and files all shipment receipts and waybills as required
- Serves as courier and representative in the office and handles transactions with banks, cashiers’ vendors, publishing sources and other entities as instructed
- Responsible with signing for and being entrusted with negotiable documents and cash both local and foreign currency (US dollars), signs receipts for material, makes minor payments and collects receipts for petty cash accountability
- Monitors vehicle condition, checks water, battery, fuel oil, tire pressure (including spare tires for the two Library of Congress vehicles and periodically performs minor mechanical repairs and adjustments
- Charged with the responsibility to select routes and varies by time and route in accordance with the Embassy RSO and LOC policies, monitors the Embassy radio network and takes evasive action when necessary
- Serves as the Office’s liaison with the Embassy motor pool, its staff, and other drivers
- Uses the Franking machine to apply the appropriate amount of Kenyan postage to all local mail that is delivered to the Kenyan Postal Corporation
- Packs and moves out large shipments to DHL and to Library of Congress Participants, in the United States of America, different universities across the Globe as well as university of Frankfurt Germany
- Receives inbound newspaper shipments from 30 African Countries, sorts, collate, preserves, and prepares out-bound shipments to Library of Congress Washington D.C
- Maintaining a clean, safe, and sanitary work environment.
Warehouse Man
Embassy of United States of America- Library of Congress - Nairobi
02.2015 - 12.2016
- Sorts out, identifies obsolete furniture and electronics for auction and keeps records for same for purposes of auditing
- In charge of keeping records and lead on Modular furniture balances, all types of welcome kits, to establish re-order points and advise the Department’s Supervisor on stock balances to avoid future shortage and inconveniences
- Moving and transporting materials and equipment to Facilities Maintenance worksites during the reconfiguration office work stations within the Embassy compound, and setup sites to optimize construction workflows
- Generates and receives work orders on pending job requests and briefs both the customer and facilities Supervisors on progress made and realistic timelines for efficient service delivery
- Delivers welcome kits that included; Kitchen Equipment, furniture, beds, mattresses, Electronics to US Government owned and leased residential houses (FBOS) at Rosslyn Ridge, FBOS within Runda Estate, Nyari Estate, Muthaiga Estate and CDC Kisumu before the new occupants arrived
- Loads materials to tracks and offloads on site upon request
- Arranging materials in the warehouse according to their nature and order of priority as well as usage
- Receives large shipments from various shipping companies for different departments that included, General service office (GSO), Facilities Maintenance (FAC), Regional Security Office (RSO), Executive Office (EXO), USAID, Public Affairs Office (PAS) as well as Foreign Agriculture Services (FAS).
- Consistently lifted materials weighing as much as 55 pounds
- Consistently lifted materials weighing as much as [Number] pounds
Warehouse Clerk
UNIFREIGHT CARGO HANDLING LTD- MOMBASA
02.2015 - 12.2016
- Driving the in-coming and out-going vehicles from the premises
- Assisting in verification of motor vehicles
- Stripping of motor vehicles from containers
- Loading of packages on trucks
- Doing other duties as assigned
- Driving and ferrying transit vehicles from Mombasa port to Kampala in Uganda and delivering them to various clients
- Inspecting incoming motor vehicles from the port and verifying against the cargo manifest to ensure credibility and integrity of the received shipment.
Port Clerk
International Committee of the Red Cross (ICRC) - Mombasa
04.2011 - 01.2015
- Standing in as port clerk, to oversee loading goods for export in vessels in port of Mombasa and Old Port respectively plus other loading zones
- Following up Imports documents with shipping lines and at different Container Freight Stations (CFS's)
- Assisting Storekeeper in preparing waybills
- Assisting Storekeeper in maintaining warehouse inventory and keeps records of food and non-food stuff.
- Assisting Storekeeper in updating Bin cards and registers
- Assisting Storekeeper in drafting export and stuffing report
- Assisting storekeeper in preparing casual payments voucher
- Performing Quality Control work as per quality control guidelines per stock
- Surveying Warehouse to report any faults as in leaking roof and poor drainage within warehouse
- Inspecting in coming goods for discrepancies and reporting them to warehouse supervisor
- Procedurally of receives, stores and dispatches food stuffs, non- food stuffs and other humanitarian aid as per requisitions made.
- Booked and prepared meeting rooms, making arrangements for availability of refreshments
- Created and maintained detailed records of all office activities
- Reviewed files, records and other documents to obtain information to respond to requests
- Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations
Education
Driving License Class 'ABCE - Driving
Driving School
Mombasa, 03.2022 - 05.2022
Kenya Certificate of Secondary School -
Makupa High School
Mombasa 01.1991 - 04.1994
Craft Certificate in Library and Information Studies - Library And Information Studies
Afriac College of Aviation And Management
Nairobi 03.2022 - 05.2022
Skills
Shipment Inspection
undefinedKey Competence
- Raising work orders.
- Tracking purchase orders.
- Filing records, document filing, chronologically and according to subject.
- Outsourcing materials.
- Quality control
- Strategic management.
- Project management.
- Team leader.
- Information management.
- Key board typing (key boarding skills).
- Proficient in MS word Microsoft office (MS Word, MS Excel, MS PowerPoint).
References
- Anthony Livwege, Senior Supervisor Unifreight Crago Handlers Ltd, +254 726 359 676
- Mrs. Jacinta Munyao, International Red Cross Committee, +254 722 243 802
- Mr. Benson Ngereso, Operations Manager, +254 720 404 716
Timeline
Driving License Class 'ABCE - Driving
Driving School
03.2022 - 05.2022
Craft Certificate in Library and Information Studies - Library And Information Studies
Afriac College of Aviation And Management
03.2022 - 05.2022
Warehouse Man
Embassy of United States of America- Library of Congress - Nairobi
02.2015 - 12.2016
Warehouse Clerk
UNIFREIGHT CARGO HANDLING LTD- MOMBASA
02.2015 - 12.2016
Port Clerk
International Committee of the Red Cross (ICRC) - Mombasa
04.2011 - 01.2015
Kenya Certificate of Secondary School -
Makupa High School
01.1991 - 04.1994
Administrative Assistant
Library Of Congress - Nairobi
4 2019 - Current
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