YVONNE WARUKIRA GICHUI

ACCOUNTS ASSISTANT PAYABLES AND GENERAL CASHIER

• I receive, review and verify supplier’s invoices and credit notes making sure they are accurate
• Capturing and posting supplier invoices in the system and filing them for safekeeping
• Reconciliation of supplier accounts and preparing vouchers for payments
• Processing supplier payments after vouchers have been approved via Cheques, Mpesa or Electronic transfers
• Capturing the payments in the system when payments have been done
• Receiving cheques and cash from guests and posting in the system
• Daily cash reconciliation
• Banking of cash and cheques
• Daily credit card reconciliation
• Making petty cash payments and reimbursement
• Issues cash float after approval
• Conduct monthly float counts and random spot checks over the months.
• Being the hotel’s bank agent
• Supported the accounting team with month-end closing procedures, ensuring timely completion and accurate reporting.
• Processed payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.

GENERAL CASHIER AND PAYROLL (from June 2024 to date)

• All responsibilities pertaining to general cashier position
• Coordinate with the outsourced Payroll company to process the payroll for both Norfolk and Mara Safari Club employees, ensuring accurate and timely salary payments
• Maintain and update employee payroll data, including new hires, terminations, internal transfers and salary changes during payroll.
• Ensured compliance with tax regulations and statutory deductions. This entails filing and submitting the following to the relevant authorities : PAYE, Housing Levy, SHIF, NSSF, HELB, Pension, SACCO Contributions and ensure the one third rule of pay is adhered to.
• Resolved payroll discrepancies and responded to employee inquiries regarding pay and benefits
• Reconciled payroll accounts and supported internal and external audits
• Collaborated with HR and finance teams to ensure correct employee record keeping.
• Assist with Accounts Payable when required.

• Verify stocks reconciliation reports to ensure there are no discrepancies or variances
• Verify finished goods reconciliation and ensure stock variances is resolved
• Preparing Inter-branch transfer of inventory
• Preparing customer statements
• Updating manual customer cards
• Preparing bank reconciliation
• Preparing weekly mpesa till reconciliation
• Prepare daily cash summaries
• Preparing pay slips and distributing them to personnel
• Posting salaries and advances on the accounting system
• Raising approved credit notes
• Ensure reconciliation of copies of customer invoice after dispatch and file them accordingly

• Finance Operations: Assisting and learning accounting operations

• Treasury Accounting: Updating the cheque register, keeping proper records of the bank correspondences and cash box maintenance.
• Bank Reconciliations: Daily bank reconciliation
• Accounting for payables: Filing invoices, reconciliation of suppliers accounts and writing cheques
• Accounting for receivables: Reconciliation of customer accounts and posting of payments to various customer accounts
• Branch Accounting: Reconciliation of transfer of goods from the head office to other branches.
• Petty cash Accounting: Posting and processing petty cash reimbursements.