Summary
Overview
Work History
Education
Skills
Accomplishments
Timeline
Manager
Wycliffe Anunda

Wycliffe Anunda

Procurement and Logistics Professional
Nairobi

Summary

Highly analytical and resourceful professional with 10+ years' success in generating bottom-line impact through targeted procurement initiatives aligned with emergent business strategies, shipping activities locally and internationally. Proven expertise in planning and executing day-to-day operational processes, including sourcing, distribution, and quality control/assurance with a keen focus on reducing costs and accomplishing saving goals, while maintaining strict compliance with organizational standards. Instrumental in cultivating positive business partnerships with key suppliers, while creating and negotiating contracts to secure cost-effective terms. Adept at analyzing purchase orders, invoices, and account receivables/payables to identify and mitigate discrepancies. Demonstrated success in completing multiple parallel projects/programs within strict time and budget constraints.

Overview

12
12
years of professional experience

Work History

Procurement and shipping Assistant

World Health Organization, WHO
01.2022 - 01.2024
  • Contributed to reviewing of SOR (scope of requirement) to ensure fit-to-bid SOR for contracting of goods, works, and services
  • Leverage proven expertise to analyze requests, specifications, TORs (terms of reference), and SOWs (statement of work), while making all concise and unambiguous
  • Accurately drafted various types of quality solicitation documents, matching all requirements
  • Oversaw financial aspects of contracts, such as expenditures vs
  • NTE, in close collaboration with requisitions to ensure contractors' compliance with contractual and UN terms/conditions
  • Provided recommendations for improvements in procurement documentation and templates Contributed to review importation files and transfer them to the clearing agents in due time, Drafted routine correspondence and documents relating to shipping activities in accordance with standard office procedures for instance the Pro 1B and PPB Pemits, and donation certificates, Ensure that copies of purchase orders, shipping documents and receiving reports are dispatched to concerned Project Managers for activity implementation
  • Coordinated with Shipping departments and did follow-up on shipping alerts, Check the delivery status , receipt status, payment status, supplier's information and generate internal copy of Purchase Order in GSM
  • Contribute to maintain and updates records related to shipping documents/receiving reports, claim documents and insurance
  • Uploaded related shipping documents in ECM
  • Initiated financial commitment document in the GSM (ERP)for payments to supplier
  • Key
  • Achievements: Procurement:
  • Co-led the maintenance of all relevant logs used to monitor/record the Section/Unit activities
  • Maintained the continuity of services by monitoring expiry dates of contracts and renewing timely
  • Keenly analyzed TERs (technical evaluation reports) and Adjudication reports to ensure strict compliance with evaluation criteria as specified in solicitation documents during evaluation of bids, proposals, and quotations
  • Prepared cases/presentations for local and regional office committee on contracts (LCC/HCC) for procurement cases involving financial commitments up to $2M
  • Secured long-term contracts for organizing of conference, seminars and accommodation service contracts for over four years renewable yearly
  • Ensured adherence of recommendations (from commercial evaluations) with the UNFRR (UN Financial Regulations and
  • Rules)
  • Trained multiple new procurement staff enhancing staff skillset in line with organizational goals, while supporting in resolving GSM Global Management System
  • Partnered with requisitioning offices for developing/maintaining effective communication and solving complex problems while delivering ongoing feedback on procurement processes
  • Shipment & warehouse management
  • Scheduled large shipments and planned logistics to reserve sufficient storage space for incoming items
  • Verified invoices against shipped goods and resolved discrepancies as needed
  • Packed, sealed or affixed postage to prepare materials for shipping
  • Maintained accurate records of all shipment data, including tracking numbers, delivery times, and invoice details
  • Examined shipment contents and compare with manifests, invoices or orders to verify accuracy
  • Inspected packages for damage before shipping to guarantee quality assurance standards were met
  • Troubleshot issues related to shipping and receiving in compliance with corporate procedures
  • Worked closely with customs brokers to ensure compliance with export and import regulations
  • Checked items to be shipped against work orders to confirm correct quantities, destination and routing
  • Ensured that all necessary documentation was included with each shipment
  • Successfully compared and verified identifying information of outgoing shipments.

Programme Assistant

World Health Organization
01.2021 - 01.2022
  • Conducted administrative arrangements for the Emergency Response Team activities with regard to the Vaccination
  • Pillar's activities that took place in the selected 9 countries and related sub counties
  • Maintained necessary and close liaison with the authorizing officers, finance and procurement teams at the WHO Country office level for timely execution of requests
  • Assisted in the organization of meetings and training related to COVID-19 vaccination activities
  • Registered the details, including phone numbers, of the meeting participants at the county and sub-county levels using the existing forms
  • Organized the logistics support at the county and sub-county levels
  • Ensured that all relevant activity documents were submitted to Finance Unit in a timely manner for timely processing of participants' allowance payments
  • Worked closely with the Technical Programme Officer involved in the vaccination activities at the assigned duty station to ensure that requests for support are executed in a timely manner.

Tender Administrator

Edwister International Limited
01.2019 - 01.2021
  • Prepared the tender within the set deadlines and responsibilities
  • Confidently worked on the tender content without supervision and presented the drafts to the management for further review
  • Ensuring participants involved in process adhere to agreed timelines and company's Tender SOP is complied with
  • Monitoring of existing contracts and expiration dates
  • Analyzing spend by company against tender agreed levels and reporting back to the management team
  • Working with the relevant management teams on the collating of all material as required on the tender response and specification requirements
  • Monitoring of tender websites to acquire more tenders
  • Prepare bid bonds if required
  • Strive to continuously improve the tender process
  • Thorough understanding of bidding process and documentation
  • Prepared Quality Tenders, proposals, quotations for any prospect client.

Accountant

Winteam International Logistics
01.2017 - 01.2019
  • Settling the company records of accounting by determining the exact amounts payable as well as those pending for cash receiving
  • Managing and processing financial deals among various companies and/or clients, at times beyond national boundaries
  • Wrapping up financial tasks within a stipulated period of accounting, without failing out on a single aspect even
  • It is my duty to cross check all the entries in the various accounting books and financial statements so as to identify any faults or error that might have occurred and also adopt immediate measures to solve the accounting problem during the reconciliation
  • Manage freights and review rates as per the State laws and company rules
  • Ensure proper abiding of the strictures imposed for management of logistics accounts
  • Assess the modes of payments, rate of return, policies and benefits underlying the program, and other details
  • Co-ordinate with various parties for signing financial contracts and agreements, with thorough adherence of legal issues
  • Preparation of logistics account reports and properly forwarding them to higher Operations Manager and the company

Accounts Clerk and IT Administrator

Nairobi Consumers SACCO Ltd
01.2012 - 01.2017
  • Maintenance of receipts and payment records
  • Reconciling of savings, deposits and interest earned on deposits and dividends
  • Reconciliation of control accounts and respective savings, deposits, debts and loan ledgers
  • Assisting in preparing Payment vouchers for approved payments
  • Assisting in preparing summaries and reports
  • Network troubleshooting to segregate and identify general network problems
  • Maintain all local software and hardware licensing to ensure conformance
  • Support determination of local and customer needs for yearly budgeting process and request for proposal processes
  • Perform as back-up support on entire workflow systems for Ad Print and Production Services
  • Install software, maintain and introduce training as needed
  • Maintain and secure passwords, file system security and data integrity for desktop environment
  • Inform senior staff about industry innovations and recommend relevant upgrades Key Achievements
  • Contributed and initiated new internal control system of auditing daily receipts and payments to avoid more audit queries in preparation of monthly and quarterly financial reports
  • Helped in introducing a marketing team for the SACCO
  • I managed to convince management to purchase more backups for storage of SACCO data
  • Initiated the need to introduce pay bill as alternative mode of payment of Sacco remittances
  • Introduced a website for the SACCO for purposes of marketing and visibility.

Education

Dominion Theological University
Ghana
Jan '21

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Mt. Kenya University
Jan

Strathmore University
Jan '09

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Nyambaria High School
Jan '06

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Chepilat Highway Academy
Jan '02

Skills

  • Strategic Management Strategic Analysis & Planning, Strategies Formulation, Cost Containment & Reduction, Cost
  • Reduction Strategies, Revenue Growth & Optimization
  • Logistics Operations Freight Coordination, Warehouse Operations, Shipping Documentation, Shipping Procedures
  • International shipping
  • Financial Management Invoice reconciliation, Financial Accounting
  • Compliance and Quality Regulatory Compliance, Quality Assurance & Control
  • Collaboration and Communication Relationship Building, Cross-Functional Collaboration, Team work and cooperation
  • Analytical Skills, Tracking systems proficiency

Warehouse operations

Packing and labeling

Customer service

Order tracking

Documentation handling

Invoicing and billing

Route planning

Shipping procedures

Hazardous materials handling

Load planning

Shipping documentation

Shipment preparation

Customs compliance

Freight forwarding

Supply chain

Warehouse support

Carrier negotiation

Inventory cycle counting

Teamwork and cooperation

Time management

Self-motivated and independent

Package handling

Attention to detail

Shipping and receiving

Effective communication

Warehousing operations

Warehouse safety

Relationship building

Data entry

Shipment tracking

Interpersonal skills

Microsoft Office Suite

Vendor coordination

Invoice reconciliation

Materials transport

Export compliance regulations

Shipping and receiving tracking

Teamwork and collaboration

Problem-solving abilities

Multitasking Abilities

Organizational skills

Excellent communication

Adaptability and flexibility

Microsoft office

Accomplishments

  • WHO Global Procurement Training Programme Technical, WHO Jan '24
  • WHO Global Procurement Training programme Administrative, WHO Jan '22
  • Certificate in Digital Money, Digital Frontiers Institute Jan '22

Timeline

Procurement and shipping Assistant

World Health Organization, WHO
01.2022 - 01.2024

Programme Assistant

World Health Organization
01.2021 - 01.2022

Tender Administrator

Edwister International Limited
01.2019 - 01.2021

Accountant

Winteam International Logistics
01.2017 - 01.2019

Accounts Clerk and IT Administrator

Nairobi Consumers SACCO Ltd
01.2012 - 01.2017

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Mt. Kenya University

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Nyambaria High School

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Chepilat Highway Academy

Strathmore University

Dominion Theological University

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