Vincent Wandayi

Duties and Responsibilities

• Co-ordinate and handle all matters pertaining to procurement of goods and services including contracts, sourcing for quotations to ensure procurement standards are maintained
• Ensuring the commission gets quality goods and services from the suppliers to maintain the standards of the procurement function
• Liaise closely with Corporate Support Services office on repair works and general maintenance of the Commission’s office, equipment and serving of vehicles to provide efficient and effective support services
• Reconcile delivery of goods and services and validate suppliers’ invoices before passing over to Accounts
• Unit for settlement to ensure accurate delivery of purchases
• Assist to prepare, publish, evaluate and award RFQ’s, in the IFMIS system to ensure timely submission for approvals
• Assist to prepare LSOs, for purchases of goods and services

Key Responsibilities;

• Overseeing daily operations of store and maintain inventory system at proper levels
• Ensuring proper storage and identification of all items in the store
• Ensuring all insecticides units are serialized as required before issuance
• Inspecting commodities received in the Operations store to verify quality and quantity of items delivered
• Keeping track of receipts, records and withdrawals of all IRS related commodities in the Operation store
• Following up on supply requests from Warehouse and liaise with the Warehouse Manager to monitor progress
• Coordinating with the security guard on tracking movement of persons in the stores
• Ensuring proper material and equipment storage to avoid damages and ensure rotation of short shelf life items
• Ensuring proper storage and accountability of IRS wastes prior to collection
• Ensuring that all mobilization data forms are filed in the relevant file when the SC is out in the field
• Ensures there is maximum adherence to the COVID 19 mitigation measures by all personnel at the operations site.

Key Responsibilities:

• Supervision, Coordination, Communication, Staffing, Controlling, Reporting and allocation of duties, delegation and signing in and out of the workers, who are supposed to Clear bushes, clear river banks and channels, unclog drainages, garbage collection, drainage clearance, collection of inorganic matter and any other emerging environmental community work that may arise
• Plus any other assigned duties from Kileleshwa Chief who I report to.

Key Responsibilities:

• Supervision: Ensure strict adherence of the approved standard operating procedures
• Asset Control: Control all aspects of asset custodianship and ensure correct routine procedures are followed
• Improve Inventory visibility and availability of materials as per the requirement which will help our sales achieve their targets
• Effective coordination with production, dispatch and sales team for smooth flow of receipt and issue of material
• Creating of more agile and flexible warehouse to keep up with rapid changes
• Effective utilization of material handling equipment-forklifts and improve worker productivity
• Ensure materials movement based on FIFO and FEFO work flow system in warehouse
• Ensure that all data entries to be completed in SAP for receipt of material from production, market returns and required material consumption entries
• Maintain 100per cent accuracy in documentation, data management and compliance of SOPs
• Implement visual management standards and stay measures for easy access and tracking of products in Warehouse
• Effective utilization of space by optimizing warehouse work flows
• Timely receipt of the material and prepare the GRN as per the SOPS and SLAs
• Understand and maintain product knowledge
• Ensure the adherence and compliance of safety and security parameters at warehouse
• Risk compliance: Ensure and Audit compliance daily to sustain Warehouse and Inventory and prevent losses and injuries
• Manage and supervise junior operations clerks to achieve levels of performance.

Achievements

• Reduced the percentage stock outs and back orders
• Reduced the number of slow moving and obsolete stock
• Reduction in internal materials damages
• Increased the number of perfect orders fulfilled
• Increased the percentage of Inventory accuracy.

Key Achievements.

• Ensure 100 per cent reduction in internal materials damages, stock outs, back orders and obsolete stock by efficiently managing of warehouse processes, procedures and layout.