VINCENT RATOLO
HEALTH RECORDS AND INFORMATION OFFICER
Butere,KAKAMEGA
Summary
Accomplished Information Officer with talent for transforming complex data into actionable insights. Leveraged expertise in data management to streamline information processes, significantly improving departmental efficiency. Known for enhancing information accessibility and fostering informed decision-making across teams.
Overview
6
6
years of professional experience
3
3
years of post-secondary education
2
2
Certifications
Work History
Health Records and Information Officer
USAID TUJENGE JAMII
Nakuru, Nakuru District
10.2023 - 02.2025
- Company Overview: Working in CCC under USAID TUJENGE JAMII
- Data entry in Electronic Medical Records System
- Updating the ART register
- Giving return dates to clients
- Preparing the monthly returns including MOH 711 and MOH 731
- Working in CCC under USAID TUJENGE JAMII
- Led information audits and presented findings to establish improvement opportunities.
- Worked consistently in line with regulatory guidelines to support company compliance.
- Coordinated effectively with different departments, promoting data transparency.
- Conducted thorough research on industry trends to keep the organisation updated.
- Adapted swiftly to new software platforms introduced into the workplace; maintained service continuity during transitions.
- Enhanced productivity through designing and implementing an effective filing system.
- Facilitated communication between departments, ensuring seamless exchange of vital data.
- Maintained a well-organised digital archive system; ensured easy access to essential documents.
- Streamlined data processing by implementing efficient information management systems.
- Ensured timely and accurate dissemination of crucial information to relevant parties.
- Updated company database to ensure accurate record-keeping.
- Organised and upgraded digital systems to improve information access and retrieval.
- Planned, managed and implemented projects from concept to completion.
- Ensured regulatory compliance by establishing rigorous information handling procedures.
- Identified potential areas for improvement in existing procedures; suggested practical solutions accordingly.
- Initiated clear staff processes and standards to improve performance levels.
- Designed clear and concise reports summarising key findings from complex datasets, providing valuable insights.
- Completed audits of information systems to maintain high standards of accuracy and reliability.
- Through meticulous data gathering and analysis, improved strategic planning initiatives.
- Motivated team to reach objectives through enthusiastic encouragement and mentoring.
- Monitored latest advances in information technology; recommended upgrades where necessary to enhance efficiency.
- Managed confidential information for enhanced organisation security.
- Verified information for accuracy and up to date across website, social media channels and internal documents.
- Implemented best practices for creating, handling and securing company information.
- Implemented innovative strategies for effective knowledge management, improving overall efficiency.
- Collated information and distributed insights for improved analysis.
- Improved decision-making process with insightful data analysis and reporting.
Health Records and Information Officer
USAID TUJENGE JAMII
Nakuru, Nakuru
01.2022 - 09.2023
- Company Overview: Working in CCC under USAID TUJENGE JAMII
- Data entry in the Electronic Medical Records System
- Updating the ART register
- Giving return dates to clients
- Preparing the monthly returns including MOH 711 and MOH 731
- Led information audits and presented findings to establish improvement opportunities.
- Improved decision-making process with insightful data analysis and reporting.
- Maintained a well-organised digital archive system; ensured easy access to essential documents.
- Organised and upgraded digital systems to improve information access and retrieval.
- Completed audits of information systems to maintain high standards of accuracy and reliability.
Health Records and Information Officer
Africa Inuka Hospital
Kisumu, Kisumu
06.2021 - 12.2021
- Data entry in the Electronic Medical Records System
- Streamlined data processing by implementing efficient information management systems.
- Updating the ART register
- Giving return dates to clients
- Preparing the monthly returns including MOH 711 and MOH 731
Health Records and Information Officer
Manyala Sub County Hospital
Butere, Kakamega
01.2020 - 06.2021
- Company Overview: Volunteering
- Data entry in the Electronic Medical Records System
- Updating the ART register
- Giving return dates to clients
- Preparing the monthly returns including MOH 711 and MOH 731
- Volunteering
Health Records and Information Officer
Centre for Health Solution (CHS)
Nyawara-Sawagongo, siaya
07.2019 - 12.2019
- Data entry in the Electronic Medical Records System
- Updating the ART register
- Giving return dates to clients
- Preparing the monthly returns including MOH 711 and MOH 731
Education
Certificate - Health Records and Information Technology
KENYA MEDICAL TRAINING COLLEGE
KENYA 01.2016 - 06.2017
Certificate - computer literacy
BAHATI COMPUTER COLLEGE
KENYA /2015 - 2015.01/2015
Kenya Certificate of Secondary Education - Secondary Education
ST XAVIERS HIGH SCHOOL
KENYA 01/undefined - 2009.01/2009
Kenya Certificate of Secondary Education - undefined
MUSANDA HIGH SCHOOL
01.2006 - 01.2007
Kenya Certificate of Primary Education -
MAHONDO PRIMARY SCHOOL
Kenya 1998.01/1998 - 2005.01/2005
Diploma - Health Records and Information Technology
KENYA MEDICAL TRAINING COLLEGE
Kenya 09.2017 - 06.2019
Skills
Resourcefulness in information gathering
Information governance compliance
Process improvement implementation
Flexibility in rapid changes
HTML and css understanding
Hardware configuration
Adapting to technological advances
Information security software
Data encryption standards
Microsoft office suite proficiency
Languages
LUO
Proficient (C2)
LUHYA
Intermediate
ENGLISH
Proficient (C2)
KISWAHILI
Proficient (C2)
Interests
Travelling
Socializing
Reading
Adventuring
Watching
Attributes
- High level of maturity, responsibility and accountability in approach to management of multiple tasks.
- Excellent negotiation and persuasive skills.
- Initiative, self-starter and outstanding personality.
- Good command of written and spoken English and Kiswahili.
- Ability to work and fit in a team environment.
- Excellent Leadership and supervisory skills.
- Ability to work well under pressure, deliver quality results and meet deadlines.
- Solid Computer and interpersonal skills.
- Results and achievement oriented; strives to achieve results, measure others, being measured, and being judged on performance standards and those of others he leads.
- Has human resource management skills; team building, leadership skills and ability to train, develop and mentor other staff members.
Custom Section
- Students' Leader, Kenya Medical Training College Rera Campus, 2016-2017
- Class Representative, Kenya Medical Training College Rera Campus, 2015-2017
- Sanitary Prefect, St. Xaviers High School Nakuru, 2008-2009
- Secretary General, Mahondo Youth Welfare Association, 2012-2013
- Bell Ringer, Mahondo Primary School, 2002-2004
- Class Prefect, Mahondo Primary School, 2000-2002
Personal Information
- Citizenship: KENYAN
- Date of birth: 05/08/89
- Gender: MALE
- Marital status: MARRIED
- Religion: CHRISTIAN
Accomplishments
Improved data accuracy from 86% to 98%
managed clients on care from 1186 to 1255
configured data security measures
won the the award for best in monitoring and evaluation in 4 counties
Software
Kenya EMR
Funsoft
KHIS
Certification
Implementing HIV case based surveillance in Kenya
Timeline
Health Records and Information Officer
USAID TUJENGE JAMII
10.2023 - 02.2025
Implementing HIV case based surveillance in Kenya
06-2022
National HIV programme monitoring and evaluation
06-2022
Health Records and Information Officer
USAID TUJENGE JAMII
01.2022 - 09.2023
Health Records and Information Officer
Africa Inuka Hospital
06.2021 - 12.2021
Health Records and Information Officer
Manyala Sub County Hospital
01.2020 - 06.2021
Health Records and Information Officer
Centre for Health Solution (CHS)
07.2019 - 12.2019
Diploma - Health Records and Information Technology
KENYA MEDICAL TRAINING COLLEGE
09.2017 - 06.2019
Certificate - Health Records and Information Technology
KENYA MEDICAL TRAINING COLLEGE
01.2016 - 06.2017
Kenya Certificate of Secondary Education - undefined
MUSANDA HIGH SCHOOL
01.2006 - 01.2007
Certificate - computer literacy
BAHATI COMPUTER COLLEGE
/2015 - 2015.01/2015
Kenya Certificate of Secondary Education - Secondary Education
ST XAVIERS HIGH SCHOOL
01/undefined - 2009.01/2009
Kenya Certificate of Primary Education -
MAHONDO PRIMARY SCHOOL
1998.01/1998 - 2005.01/2005