Summary
Overview
Work History
Education
Skills
Personal Information
References
Accomplishments
Software
Interests
Timeline
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Victoria Wambiro

Victoria Wambiro

Executive Assistant
Nairobi

Summary

Driven and resourceful administrative professional with 3+ years of experience assisting with work of high-achieving executives. Track record supporting professional needs with well-organized precision. Successfully manages high-volume workloads in rapidly changing environments.

Passionate, self-motivated, disciplined, ambitious, reliable, empathetic, committed and organized are the words that describe my persona. As a growing career woman, I am enthusiastic about all I put my mind to. My drive comes from my yearn for success and need to make a positive impact in the world and on the people, I meet along the way.

Overview

6
6
years of professional experience
8
8
years of post-secondary education
3
3
Languages

Work History

Executive assistant

Sobetra Uganda Limited
05.2021 - Current
  • Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
  • Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
  • Prepared and edited presentations on behalf of executives for both internal meetings and external conferences.
  • Supported executives in decision-making processes by conducting research and presenting findings in clear formats.
  • Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
  • Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
  • Wrote reports, executive summaries and newsletters.
  • Enhanced productivity by organizing travel arrangements and coordinating accommodations for executives.
  • Supported business and hospitality needs of corporate partners and staff during meetings and company events.
  • Served as a liaison between departments to facilitate effective communication throughout the company.
  • Maintained confidentiality with sensitive documents, ensuring proper storage and distribution as needed.
  • Contributed to budget management by monitoring expenses and providing detailed expenditure reports regularly.
  • Coordinating with all functions of the company and enhancing collaboration & diversity in a multicultural environment & contributing towards a positive work environment by being a core value champion. (Unity of voice, No fear, Integrity, Creativity, Stewardship & Passion)

Management Trainee (Procurement Trainee)

Sobetra Uganda Limited
02.2021 - 04.2021
  • Working under the supervision of managers and executives while contributing to strategic planning and helping evaluate employee and department performance through rotating to different company departments to learn all company functions, policies, and staff duties
  • Understanding how the company operates, supporting managers with various tasks like policy making and goal setting, lastly acquiring leadership skills
  • Improved management skills by participating in rigorous training programs and workshops.
  • Participated in strategic planning sessions to contribute valuable insights into company direction and long-term goals.

Procurement Intern

United Nations Office at Nairobi
06.2019 - 09.2019
  • Participation in bid opening process and facilitate distribution of the opened tenders to the respective case officers
  • Assisting case officers in their procurement milestones (Vendor registration, inviting vendors to tender, review the evaluation process, bid abstract to award of Purchase Orders or Contracts) Process VAT applications for vendors who have provided services or delivered goods to the UN Agencies
  • Data entry- To ensure that all documents related to procurement are converted and available in digital format (VAT applications, Statement of Award tracking, Incoming memos tracking)
  • Managing correspondence with vendors and UN case officers on Expression of Interest (EOI) during the pre-tendering process
  • Assisting with the front desk when need be.

Digital Advertising & Marketing Person

Feiraville
05.2018 - 08.2018
  • Developing, implementing, and managing marketing campaigns to promote the services offered by the company
  • Enhancing brand awareness in the digital space and promoting the brand’s services on various social media channels
  • Measuring site traffic, identify and evaluate new digital technologies and optimize marketing campaigns, email marketing, social media, and display & search advertising using web analytics tools
  • Creating social media marketing strategy and campaign by creating the content idea, budget planning, and implementation schedules
  • Building social media marketing strategy and executing it through competitive and audience research
  • Optimizing company pages with each social media platform to increase the company’s social content visibility.

Education

Bachelor’s Degree - Supply Chain Management, Transport and Logistics

Jomo Kenyatta University of Agriculture and Technology
01.2016 - 04.2020

Mobile Software Development and Entrepreneurship Program - undefined

01.2016 - 05.2016

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St. Francis Girl's High School - Mang'u
01.2012 - 04.2015

Skills

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Personal Information

  • Date of Birth: 08/07/97
  • Gender: Female
  • Nationality: Kenyan

References

  • Benson Kimani, Founder, Feiraville, Nairobi, (254) 721 716 106, bensonspage@gmail.com
  • Anne Ingabo, Administrative assistant, United Nations Office at Nairobi, (254) 20 762 3301, anne.ingabo@un.org
  • Giorgio Caesar Antonio Petrangeli, Managing Director, Sobetra Uganda Limited, (254) 740 290 687, info@sobetrainternational.com

Accomplishments

  • Planned corporate meetings, lunches and special events for groups of 100+ employees.
  • Successfully booked & organized 1000+ flight trips for Executives & staff.
  • Maintaining and tracking staff travel arrangements and documentation.
  • Creation of a task monitoring system to assist the Managing Director in his daily tasks.
  • As procurement liaison, I successfully managed to run the collection of needs and processing purchase requisitions & supporting documents then adding them to the weekly projection (budget), following onto the creation of Purchase orders and following up with vendors until the order is fulfilled and closed by providing all supporting documents.

Software

HTML

MS SUITE

Interests

Cooking & Baking

Painting

Traveling

DIY Home improvement projects

Juicing

Timeline

Executive assistant

Sobetra Uganda Limited
05.2021 - Current

Management Trainee (Procurement Trainee)

Sobetra Uganda Limited
02.2021 - 04.2021

Procurement Intern

United Nations Office at Nairobi
06.2019 - 09.2019

Digital Advertising & Marketing Person

Feiraville
05.2018 - 08.2018

Bachelor’s Degree - Supply Chain Management, Transport and Logistics

Jomo Kenyatta University of Agriculture and Technology
01.2016 - 04.2020

Mobile Software Development and Entrepreneurship Program - undefined

01.2016 - 05.2016

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St. Francis Girl's High School - Mang'u
01.2012 - 04.2015
Victoria WambiroExecutive Assistant