SUN System 60
VANE MOMANYI
Finance & Accounting Specialist
Nairobi
Summary
An accomplished Accounting and Financial professional with over seven years of experience in donor-funded organizations as well as other financial institutions. Possesses extensive knowledge and expertise in developing and implementing financial policies and procedures, including expenditure control, efficient management of purchase ledgers, financial reporting, and internal financial controls. Key strengths include financial analysis and reporting, accurate documentation and records management, financial management, budgeting and forecasting, tax administration, and asset management.
Overview
8
8
years of professional experience
6
6
years of post-secondary education
4
4
Certifications
Work History
Accounts Payables-Specialist
American flat LLC
4 2024 - Current
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Reached out to vendors and customers to verify information and follow up on client issues.
- Collaborated with procurement team to resolve discrepancies between purchase orders and invoices received.
- Maintained compliance with internal controls and external regulations related to accounts payable processes.
- Trained junior staff members in accounts payable procedures, increasing overall department efficiency.
- Enhanced financial accuracy through diligent reconciliation of vendor statements and company records.
- Assisted in the preparation of monthly financial statements by providing accurate accounts payable information.
- Contributed to year-end closing process by ensuring all outstanding payables were accurately recorded and settled promptly.
- Reduced invoice processing time with accurate data entry and timely vendor communication.
- Improved cash flow management by negotiating favorable payment terms with suppliers.
- Updated vendor information regularly, ensuring accurate contact details and banking information for prompt payments.
- Ensured timely payments for all invoices, maintaining strong relationships with vendors and suppliers.
- Supported management by processing invoices and documents with consistent on-time delivery.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
- Managed and responded to correspondence and inquiries from customers and vendors.
- Presented audit findings to accounting manager after reviewing results and paperwork.
- Reconciled accounts, managed audits and updated financial records with remarkable accuracy.
- Matched purchase orders with invoices and recorded necessary information.
- Input financial data and produced reports using Quickbooks Online and NetSuite.
- Recorded deposits, reconciled monthly bank accounts and tracked expenses.
- Streamlined bookkeeping procedures to increase efficiency and productivity.
- Strengthened financial operations by conducting bank reconciliations and financial reporting.
- Maintained excellent financial standings by working closely with bookkeeper to process business transactions.
Project Accountant-Global Platform Kenya
ActionAid International Kenya
10.2022 - 04.2024
- Supported cash flow optimization efforts by actively monitoring outstanding accounts receivable balances and pursuing collections when needed.
- Monitored project costs, developed job cost forecasts, managed cash flow and approved invoices for payment.
- Assisted in the preparation of comprehensive financial reports for both internal and external stakeholders, providing valuable insights into project performance.
- Reviewed and approved timesheets for project employees.
- Improved project budget accuracy by diligently tracking expenses and regularly updating financial forecasts.
- Maintained accurate fixed asset records for assigned projects, ensuring proper depreciation schedules were followed according to company policy.
- Facilitated a smooth audit process with detailed documentation of project-related transactions, minimizing audit findings and recommendations.
- Assisted in the development of annual operating budgets by gathering historical data, analyzing trends, and collaborating with department heads on projections.
- Investigated expenses not billed to customers and vetted employee reasoning.
- Contributed to successful project completion by providing timely financial data analysis for informed decision-making processes.
- Optimized cash flow management, accurately forecasting project revenues and monitoring fund disbursements.
- Ensured consistent application of company expense policies across all project teams by providing training and guidance on proper procedures.
- Reduced discrepancies in financial reporting by conducting thorough account reconciliations and adjusting entries as needed.
- Authorized and reviewed funds transfers into and out of project accounts.
- Eliminated discrepancies by carefully reviewing budgets to prevent overspending and adhere to financial objectives.
- Enhanced communication between accounting and project management teams with regular financial updates and collaborative meetings.
- Streamlined invoice processing for timely payments by implementing efficient organizational systems.
- Implemented effective cost control measures, proactively identifying deviations from budgets and taking corrective action when necessary.
- Supported the successful onboarding of new project accountants by sharing expertise, offering mentoring, and collaborating on best practices.
- Used accounting software to issue tax returns and prepare consolidated reports.
- Reviewed accounts, resolved coding areas, and tracked recurring expenses for accrual entry.
- Trained new employees on accounting principles and company procedures.
- Ensured compliance with accounting standards and regulations through meticulous record-keeping and documentation practices.
- Kept up-to-date with tax changes and industry trends by participating in professional organizations, opportunities, and networks.
Finance and Administrative Officer
ActionAid International Kenya
02.2018 - 09.2022
- Reviewed all payment vouchers to ensure accuracy before approval by the respective managers and budget holders
- Uploaded payment vouchers into the SUN system
- Bank and Petty cash reconciliations
- Ensuring timely of bills to suppliers and contractors
- Uploaded payments into Straight to Bank and Mpesa uploads using KCB Bank
- Performed arithmetic check between LPOs and invoices
- Ensuring documents are signed, stamped, and filed in an orderly manner
- Supervised and guided new employees and responded quickly to questions to improve understanding of job responsibilities.
- Maintained records of receipts an expenditure, Overseeing routine office maintenance
- Ensured adherence to procurement policies and tagging of assets according to AAIK procedures
- Training the departmental staff on procurement and financial matters
- Verified the accuracy of supporting documentations before payments are processed, Reconcile of supplier accounts in SUN system
- Streamlined office processes by implementing efficient administrative systems and procedures.
- Provided exceptional support to the executive team by managing schedules, coordinating travel plans, and organizing meetings.
- Procurement of good and services in accordance with the procurement policies and regulations
- Enhanced overall office productivity through effective staff management and coordination of daily tasks.
- Cultivated strong professional relationships with external stakeholders such as clients, suppliers, partners, or regulatory bodies.
- Trained and supervised employees on office policies and procedures.
- Volunteered to help with special projects of varying degrees of complexity.
Finance Intern-Payables
ActionAid International Kenya
09.2017 - 02.2018
- Processed payments, ensuring suppliers were paid accurately and on time.
- Performed bank and ledger reconciliations to verify the accuracy of balances.
- Prepared audit schedules to facilitate smooth year-end and other audits.
- Conducted monthly account analyses to ensure the accuracy of assigned account balances.
- Processed cheques and bank transfers, ensuring timely payments and transfers.
- Managed the filing of financial documents and assisted in document retrieval during audits.
- Supported partner liquidations.
Intern
Kenya Pipeline Company
06.2016 - 08.2016
- Participated in the preparation of the company's corporate strategic plan- Vision 2025
- Prepared the company's statistical bulletin
- Developed the database to enter and store vital information on the company's operations
- Conducted monitoring and evaluation of projects
- Implemented pre-set company risk management procedures
Education
MBA - Finance
Kenyatta University
Nairobi, Nairobi Province, Kenya 04.2022 - Current
Bachelor of Arts - Economics
Kenyatta University
Nairobi, Nairobi Province, Kenya 04.2013 - 04.2017
Skills
Excellent interpersonal and intercultural sensitivity with ability to relate with culturally diverse teams across all levels
Team player and astute communicator with strong time management skills
Month-end Close Process
Project Close Outs
Project Performance Forecasting
Microsoft Excel expertise
Accounts receivable management
Internal Controls
Grant Accounting
Certification
Certified Public Accountant (CPA), Vision Institute of Prrofessionals, Part II Ongoing
Professional Highlights
- Reconciled and fostered strong business relationships between the organization and travel agents by collating missing information from the travel portal to enable the provision of supporting documents and settlement of outstanding invoices.
- Oversaw the implementation of a new finance system, SUN 6.0, to handle all the financial information and collaborated with the Finance team in creating a work plan to prioritize tasks and clear backlog.
- Streamlined the records system for the Global Platform Kenya by compiling employee data and files.
- Designed and implemented an online financial management system to track financial documents, to easen reporting to respective donors.
References
- Ronald Abade, Finance Manager, ActionAid Liberia, +254 720 429 354, abaderonald@gmail.com
- Stephanie Mwende, Chapter Development Manager, Women in Global Health, +254 718 426 155, muyamwende@gmail.com
- Adera Musyula, Financial Planning & Reporting Analyst, ActionAid International, +254 721 971 710, pmusyula@gmail.com
Training
ICPAK Tax and Compliance Emerging Issues Seminar
Software
Netsuite
Quickbooks Online
Wave Accounting
Zoho Books
Languages
English
Native language
French
Beginner
A1
Timeline
Project Accountant-Global Platform Kenya
ActionAid International Kenya
10.2022 - 04.2024
MBA - Finance
Kenyatta University
04.2022 - Current
Finance and Administrative Officer
ActionAid International Kenya
02.2018 - 09.2022
Finance Intern-Payables
ActionAid International Kenya
09.2017 - 02.2018
Intern
Kenya Pipeline Company
06.2016 - 08.2016
Bachelor of Arts - Economics
Kenyatta University
04.2013 - 04.2017
Accounts Payables-Specialist
American flat LLC
4 2024 - Current
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