Timothy Muthoka
Commercial Support- International Business
Nairobi
Summary
Strategic Procurement and Logistics Professional experienced in supply chain management, export operations, and commercial support within East African markets. Achieved optimization of stock availability and streamlined export documentation and LC processes through cross-functional collaboration. Focused on delivering impactful solutions and enhancing organizational performance while pursuing an MBA in Project Management and CIPS Level 6 accreditation.
Overview
15
15
years of professional experience
Work History
International Business, Commercial support — Ethiopia & Export Markets
Davis & Shirtliff Ltd
01.2020 - Current
- Managed end-to-end commercial operations encompassing RFQ/DQS processing, quotation preparation, and order fulfillment, driving direct orders of $0.15M to $0.45M and Ex-Kenya orders of $ 0.08M to $0.13M.
- Prepare Pro Forma Invoices (PFIs) and coordinate payment terms
- Review Letters of Credit (LC) documentation to ensure compliance and mitigate discrepancies
- Issue purchase orders, oversee invoicing, and prepare comprehensive export and shipping documentation
- Submit export documentation for LC payments and follow up on outstanding receivables
- Conduct monthly account reconciliations with the finance team to ensure accurate financial reporting
- Place direct orders with suppliers and track consignments to guarantee on-time delivery
- Maintain continuous communication with clients and freight forwarders, providing real-time shipment updates
Logistics Coordinator — Western Region
Davis & Shirtliff Ltd
09.2015 - 01.2020
- Managed stock ordering and inventory levels across 11no. branches locally in the western region.
- Executed weekly regional stock re-orders and maintained 90-100% availability of gold stock lines
- Identified, analyzed, and reported on slow-moving and dead stock, driving timely remedial actions to minimize holding costs
- Coordinated in-full and on-time (IFOT) deliveries to branches.
- Resolved branch stock discrepancies through root-cause analysis and corrective action
- Managed the warranty process for faulty stock.
- Monitored inter-branch and HQ stock movements using In-GIT and Out-GIT Jet reports
- Managed inventory levels, optimizing stock availability and reducing excess inventory costs.
- Led cross-functional teams to improve supply chain processes and enhance operational efficiency.
- Enhanced supply chain efficiency by optimizing shipping schedules and routes.
Procurement, Admin & Finance Intern
GIZ — Good Governance Programme
03.2015 - 09.2015
- Monitored stock levels and identified purchasing needs in alignment with program requirements
- Researched and evaluated potential vendors against organizational needs
- Tracked orders end-to-end and maintained supplier databases with order details, pricing, and discounts to maintain at least 95% order fulfillment
- Conducted market research to identify pricing trends and support procurement decisions
- Evaluated vendor proposals and negotiated favourable terms and pricing
- Maintained records of contracts and invoices; assisted with invoice consolidation for payment processing
- Organized workshops in collaboration with the programme team, coordinating logistics, venues, and equipment
- Managed departmental filing systems for organized access to procurement records
Intern — Supply Chain Department
Mabati Rolling Mills
06.2014 - 09.2014
- Supported end-to-end procurement processes, including purchase requisition handling and vendor coordination
- Managed physical goods receipt and issuance, ensuring accuracy against purchase orders
- Created Goods Receipt Notes (GRNs) and Service Entry Sheets (SES) in the ERP system
- Monitored stock movement and participated in Gemba Kaizen continuous improvement activities
- Contributed to inventory management, tracking materials and supplies for efficient workflows.
- Participated in team meetings to discuss workflow challenges and propose actionable solutions for improvement.
- Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
- Gained hands-on experience in various software programs, increasing proficiency and expanding technical skill set.
- Supported customer service improvements with detailed feedback analysis.
Marketing Representative
Jakitech Kenya Ltd
01.2011 - 12.2012
- Maintained sales records and generated monthly reports for fast-moving consumables, ensuring accurate tracking of sales performance
- Followed up on customer payments to facilitate timely revenue collection and manage receivables effectively
- Collected and relayed customer feedback to drive product and service enhancements
- Maintained comprehensive sales records and generated monthly sales reports for fast-moving consumables
- Conducted competitor analysis to identify opportunities for growth and improvement.
- Conducted market research and analysis to identify consumer trends and preferences.
Education
MBA - Project Management
Daystar University
Nairobi, Kenya11-2026
CIPS Level 6 Professional Diploma in Procurement - Procurement
Chartered Institute of Procurement & Supply -Oshwal College
Nairobi, Kenya 04.2001 -
CIPS Level 5 Advanced Diploma in Procurement - Procurement
Chartered Institute of Procurement & Supply- Oshwal College
Nairobi, Kenya 04.2001 -
Bachelor of Administration - Purchasing & Business Logistics
Daystar University
Nairobi, Kenya 04.2001 -
CIPS Level 4 Diploma Procurement And Supply - Procurement
Chartered Institute of Procurement And Supply-oshwal College
Narobi, Kenya 04.2001 -
KCSE - Secondary Education
Machakos School
Machakos, Kenya 04.2001 -
Skills
Export documentation
Supply Chain & Logistics Strategy
Procurement & Vendor Management
Inventory optimization
Market analysis
Financial reconciliation
Process improvements
Cross-functional collaboration
Accomplishments
- Exemplary Performance Commendation — Davis & Shirtliff, Western Region Managers (2015)
- Exemplary Performance Commendation — Davis & Shirtliff, Western Region Managers (2017)
- ISO Champion — Logistics Department, Davis & Shirtliff (2018)
- Nominee Member — Internal Controls Enhancement Task Force, Davis & Shirtliff (2025/26)
Timeline
International Business, Commercial support — Ethiopia & Export Markets
Davis & Shirtliff Ltd
01.2020 - Current
Logistics Coordinator — Western Region
Davis & Shirtliff Ltd
09.2015 - 01.2020
Procurement, Admin & Finance Intern
GIZ — Good Governance Programme
03.2015 - 09.2015
Intern — Supply Chain Department
Mabati Rolling Mills
06.2014 - 09.2014
Marketing Representative
Jakitech Kenya Ltd
01.2011 - 12.2012
CIPS Level 6 Professional Diploma in Procurement - Procurement
Chartered Institute of Procurement & Supply -Oshwal College
04.2001 -
CIPS Level 5 Advanced Diploma in Procurement - Procurement
Chartered Institute of Procurement & Supply- Oshwal College
04.2001 -
Bachelor of Administration - Purchasing & Business Logistics
Daystar University
04.2001 -
CIPS Level 4 Diploma Procurement And Supply - Procurement
Chartered Institute of Procurement And Supply-oshwal College
04.2001 -
KCSE - Secondary Education
Machakos School
04.2001 -
MBA - Project Management
Daystar University