TERRY AMANDA
Nairobi
Summary
Results-driven professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.
Overview
4
4
years of professional experience
1
1
Certification
Work History
Executive Assistant & Ag Operations Coordinator
DLA Scientific
01.2022 - Current
- Strategically managed the GMD’s dynamic calendar, prioritizing appointments, board meetings, and client engagements to optimize time utilization.
- Coordinated intricate domestic travel itineraries, including flights and accommodations, ensuring cost-effectiveness and efficiency.
- Acted as a gatekeeper, screening communications and prioritizing issues requiring the GMD’s immediate attention, thereby minimizing unnecessary interruptions.
- Recorded and distributed precise minutes for executive leadership and board meetings, ensuring accurate tracking of decisions, action items, and deliverables.
- Prepared and refined executive presentations, reports, and confidential documents, maintaining the highest standards of professionalism and accuracy.
- Managed end-to-end semi-monthly payroll processing for employees, ensuring 100% accuracy and timely disbursement in compliance with regulations.
- Created weekly expense reports ensuring adherence to company policies.
- Oversaw the entire recruitment lifecycle for high-priority roles.
- Streamlined the recruitment process by screening resumes and conducting initial phone interviews, effectively shortlisting qualified candidates and reducing the average interview-to-hire timeline by 15%.
- Streamlined office administrative processes, including the implementation of a new digital filing system, which improved document retrieval time by 30%.
- Negotiated contracts and managed key vendor relationships to achieve a 10% reduction in costs for office supplies and services.
- Processed monthly payroll with 100% accuracy and compliance, ensuring timely disbursement for all employees.
Education
B.Sc. - Industrial and Applied Chemistry
Tuk
01.2024
Virtual Assistance
Udemy
Customer Service
Udemy
Social Media Marketing
Hubspot
Digital Marketing
Google Digital Skills
Skills
- Calendar management and scheduling
- Travel coordination and logistics
- Email triage and prioritization
- Executive-level communication
- Payroll Management
Accomplishments
- Enhanced Office Efficiency: Reduced document retrieval time by 30% with digital filing system.
- Vendor Cost Reduction: Achieved 10% cost reduction on office supplies through negotiation.
- Streamlined Recruitment Process: Reduced interview-to-hire timeline by 15% with efficient scheduling.
- Payroll Accuracy And Compliance: Processed payroll with 100% accuracy for entire staff monthly.
- Optimized the GMD’s schedule by strategically prioritizing high-impact appointments, resulting in a 15% increase in time allocated to strategic activities.
- Implemented a digital filing system that reduced document retrieval time by 30%, significantly enhancing office efficiency.
- Negotiated with vendors to lower costs by 10% on office supplies and services, contributing to annual savings.
- Shortened the interview-to-hire timeline by 15% through effective resume screening and streamlined scheduling.
Certification
- International Computer Driving License - KCA
- Virtual Assistance - Udemy
LANGUAGES
English - Native
Kiswahili - Native
Timeline
Executive Assistant & Ag Operations Coordinator
DLA Scientific
01.2022 - Current
B.Sc. - Industrial and Applied Chemistry
Tuk
Virtual Assistance
Udemy
Customer Service
Udemy
Social Media Marketing
Hubspot
Digital Marketing
Google Digital Skills