Summary
Overview
Work History
Education
Skills
Accomplishments
Certification
LANGUAGES
Timeline
Generic

TERRY AMANDA

Nairobi

Summary

Results-driven professional with strong background in executive support, adept at managing complex schedules, coordinating meetings, and handling confidential information. Highly skilled in communication, organization, and problem-solving, ensuring seamless office operations. Focused on team collaboration and achieving results, adapting flexibly to changing needs and priorities. Dependable and resourceful, consistently delivering high-quality outcomes.

Overview

4
4
years of professional experience
1
1
Certification

Work History

Executive Assistant & Ag Operations Coordinator

DLA Scientific
01.2022 - Current
  • Strategically managed the GMD’s dynamic calendar, prioritizing appointments, board meetings, and client engagements to optimize time utilization.
  • Coordinated intricate domestic travel itineraries, including flights and accommodations, ensuring cost-effectiveness and efficiency.
  • Acted as a gatekeeper, screening communications and prioritizing issues requiring the GMD’s immediate attention, thereby minimizing unnecessary interruptions.
  • Recorded and distributed precise minutes for executive leadership and board meetings, ensuring accurate tracking of decisions, action items, and deliverables.
  • Prepared and refined executive presentations, reports, and confidential documents, maintaining the highest standards of professionalism and accuracy.
  • Managed end-to-end semi-monthly payroll processing for employees, ensuring 100% accuracy and timely disbursement in compliance with regulations.
  • Created weekly expense reports ensuring adherence to company policies.
  • Oversaw the entire recruitment lifecycle for high-priority roles.
  • Streamlined the recruitment process by screening resumes and conducting initial phone interviews, effectively shortlisting qualified candidates and reducing the average interview-to-hire timeline by 15%.
  • Streamlined office administrative processes, including the implementation of a new digital filing system, which improved document retrieval time by 30%.
  • Negotiated contracts and managed key vendor relationships to achieve a 10% reduction in costs for office supplies and services.
  • Processed monthly payroll with 100% accuracy and compliance, ensuring timely disbursement for all employees.

Education

B.Sc. - Industrial and Applied Chemistry

Tuk
01.2024

Virtual Assistance

Udemy

Customer Service

Udemy

Social Media Marketing

Hubspot

Digital Marketing

Google Digital Skills

Skills

  • Calendar management and scheduling
  • Travel coordination and logistics
  • Email triage and prioritization
  • Executive-level communication
  • Payroll Management

Accomplishments

  • Enhanced Office Efficiency: Reduced document retrieval time by 30% with digital filing system.
  • Vendor Cost Reduction: Achieved 10% cost reduction on office supplies through negotiation.
  • Streamlined Recruitment Process: Reduced interview-to-hire timeline by 15% with efficient scheduling.
  • Payroll Accuracy And Compliance: Processed payroll with 100% accuracy for entire staff monthly.
  • Optimized the GMD’s schedule by strategically prioritizing high-impact appointments, resulting in a 15% increase in time allocated to strategic activities.
  • Implemented a digital filing system that reduced document retrieval time by 30%, significantly enhancing office efficiency.
  • Negotiated with vendors to lower costs by 10% on office supplies and services, contributing to annual savings.
  • Shortened the interview-to-hire timeline by 15% through effective resume screening and streamlined scheduling.

Certification

  • International Computer Driving License - KCA
  • Virtual Assistance - Udemy

LANGUAGES

English - Native
Kiswahili - Native

Timeline

Executive Assistant & Ag Operations Coordinator

DLA Scientific
01.2022 - Current

B.Sc. - Industrial and Applied Chemistry

Tuk

Virtual Assistance

Udemy

Customer Service

Udemy

Social Media Marketing

Hubspot

Digital Marketing

Google Digital Skills
TERRY AMANDA