Tabitha Mbeyu
Mombasa
Summary
Seasoned Logistics Associate with a strong background in managing integrated supply chain operations for the UN WFP in Kenya and Somalia. Demonstrated expertise in inventory management, commodity accounting, and effective distribution strategies, resulting in enhanced operational efficiency and on-time deliveries. Proficient in utilizing corporate tools such as WFP’s SCOPE, LESS, and Tableau for data reconciliation and performance management. Committed to training logistics teams and fostering collaboration within multicultural environments to achieve high-performance standards.
Overview
17
17
years of professional experience
Work History
Logistics Associate - Funds Management
NairobiWFP SOMALIA COUNTRY PROGRAMME
Nairobi
06.2010 - 10.2023
- Guaranteed timely submission of claims by service providers.
- Managed invoice processing for contractors, transporters, and various agents.
- Generated and updated Transport Purchase Orders in WFP corporate systems.
- Recorded logistics charge codes, vendor details, quantities, and contract rates accurately in corporate systems.
- Compile and analyze transportation data reports.
- Created comprehensive reports and supporting documentation crucial for payment validation.
- Consistently maintained accuracy of logistics invoice records for WINGS and IPSAS.
- Monitored invoices using the Invoice Tracking System (ITS).
- Created debit memos to notify contractors of deductions due to losses or damages.
- Assisted in compiling and refining inputs for Logistics budgeting processes.
- Achieved full financial compliance regularly by adhering to IPSAS standards.
- Ensured the timely closure of open transactions by monitoring them on SCOPE and ITS platforms.
- Generated comprehensive settlement performance reports weekly using SCOPE and Tableau.
- Facilitated download and transfer to finance for ITS upload.
- Evaluated contentious invoices, ensuring resolution and accurate reconciliation.
- Handled diverse data processing requests for analytical purposes using SCOPE, ITS and Tableau.
- Tracked daily SCOPE, ITS, and WINGS (GRIR) transactions to facilitate the closure of open items.
- Streamlined onward payment approvals.
Logistics Associate -Retail and Markets
WFP SOMALIA COUNTRY PROGRAMME
Nairobi
08.2016 - 06.2018
- Facilitated effective implementation of Cash Base Transfer assistance.
- Managed retailer contracts with regular performance evaluations.
- Implemented best practices for efficient handling of technical support queries.
- Facilitated retailer assessments for improved evaluation accuracy.
- Generated reports using compiled data from assessments.
- Developed comprehensive training materials to enhance retailer knowledge.
- Evaluated the local retail sector's structure and capacity to provide indirect food assistance in regular and emergency situations.
- Practiced proactive risk assessment and early warning of supply chain conditions and market dynamics.
- Collaborated with supply chain stakeholders to assess data integrity for market supply alerts.
- Fostered effective partnerships with retailers in areas under WFP contracts.
- Supervised and evaluated retailer’s effectiveness against KPI targets.
- Implemented pest management practices to improve food safety standards.
- Oversaw third-party actions concerning retailer information flow.
- Facilitated collaboration with key departments in country and area offices.
- Addressed and resolved retailer payment complaints.
Logistics Associate - Transport
WFP SOMALIA COUNTRY PROGRAMME
Nairobi
06.2010 - 08.2016
- Evaluated Purchase Orders to match Transporter’s Allocation.
- Maintain and update rate Matrix for accuracy.
- Delivered comprehensive data summaries for optimized supply chain planning.
- Reviewed FRNs from Programme Unit and created stock allocations.
- Created accurate Stock Transport Orders ensuring prompt movement of goods between WFP Warehouses in Somalia and Kenya.
- Generated manual LTIs for non-food commodities and offline inventory.
- Handled data reconciliations and corrections on data postings.
- Escalated unresolved user issues to designated LESS focal person for timely actions.
- Supervised overland in-transit cargo for the AO’s.
- Verified rate matrix accuracy ensuring correct rates for WFP contracted services during PO creation.
- Coordinated with the contracting team to mitigate disputes on contracts during payments.
- Participated in pre-award contract meetings to address any clarification issues.
- Provided feedback to support monitoring and evaluation of contractor performance.
- Reviewed Purchase Orders in the logistics unit's operations transport section.
- Maintained and updated rate Matrix with valid awarded contractors.
- Managed and coordinated camp logistics operations.
Logistics Assistant - Warehouse
WFP KENYA COUNTRY PROGRAMME
Kakuma
09.2006 - 05.2010
- Recorded ledgers to ensure accurate tracking of commodities throughout warehouse storage.
- Trained logistics staff in commodity handling, record keeping and reporting.
- Led training sessions for agency warehouse and logistics staff on Commodity Accounting.
- Trained Nutrition and Health staff at health facilities on managing WFP food commodities for the Supplementary Feeding Programme.
- Oversaw commodity handling in compliance with WFP standards.
- Coordinated efforts to maintain clean, pest-free storage areas.
- Coordinated routine visits to Final Distribution Points to verify proper WFP commodity handling.
- Preparation of distribution plans, and weekly and monthly stock movement reports
- Collaborated with stakeholders to manage disposal processes for damaged cargo with necessary authorizations.
- Attended bi-weekly PRRO Task Force Teleconferences during LO's absences.
- Updated WFP Logistics Unit Kakuma on potential disruptions.
- Delivered timely reports consistently.
- Commodity Accounting (CTS/COMPAS):
- Updated CTS system with daily records of WFP commodities as per received documentation.
- Ensured proper use of waybills and supporting documents.
- Document transit and warehouse damages and losses.
- Captured all data in COMPAS system.
- Verified system data accuracy against physical records to ensure compliance with organizational standards.
- Executed and harmonized the reconciliation of invoices for dispatch.
- Conducted thorough and comprehensive audits.
Education
Advanced Diploma - Logistics And Supply Chain Management
Logistics Learning Alliance
Kenya12-2020
Bachelor of Arts - Education Home Economics
Kenyatta University
Kenya10-2001
Certificate - Computer systems and applications
Kenyatta University Computer Centre
Kenya12.2000
Skills
- Invoice processing
- Transport management
- Data analysis
- Logistics planning
- Vendor management
- Budget preparation
- ERP systems
- Supply Chain Management
- Warehouse management
Training
- Advanced IPSAS and Accrual Accounting course
- Pivot Analysis Course
- Certification – Medical- Logistics in Pandemic
- Certificate_Goods and Services Procurement Specialist Learning Path
- Certificate Landside Transport and Logistics Services Contracting Specialist Learning Path
- Certificate Temperature Sensitive Logistics (TSL) Fundamentals
- Warehouse Management E-learning course
- Certificate Cash-Based Transfers - FOUNDATIONS
- Certificate Cash-Based Transfers - SUPPLY CHAIN
- CertificateOfCompletion_Managing Logistics
- CertificateOfCompletion_Inventory Management Foundations
- Certificate Prevention of Fraud, Corruption and SEA at WFP
- Certificate Preventing and Responding to Abusive Conduct at WFP
- Certificate Cyber Security Awareness Essentials
- Safe and Secure Approaches to Field Environment — SSAFE Somalia
- Certificate BSAFE
References
- Thomas Waweru, thomas.waweru@wfp.org, +254 722972635
- Margaret Keah, Margaret.keah@wfp.org, +254 722253505
- Bernard Omondi, Bernard.omondi@wfp.org, +254 722268373
Timeline
Logistics Associate -Retail and Markets
WFP SOMALIA COUNTRY PROGRAMME
08.2016 - 06.2018
Logistics Associate - Funds Management
NairobiWFP SOMALIA COUNTRY PROGRAMME
06.2010 - 10.2023
Logistics Associate - Transport
WFP SOMALIA COUNTRY PROGRAMME
06.2010 - 08.2016
Logistics Assistant - Warehouse
WFP KENYA COUNTRY PROGRAMME
09.2006 - 05.2010
Advanced Diploma - Logistics And Supply Chain Management
Logistics Learning Alliance
Bachelor of Arts - Education Home Economics
Kenyatta University
Certificate - Computer systems and applications
Kenyatta University Computer Centre
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