SHIVAM YADAV

• Designed and orchestrated the Players Auction, including international and national talent, selections, draft process, bidding, and salary structuring
• Spearheaded the formation of 6 new teams and played a pivotal role in launching and running the league in India
• Developed the comprehensive league budget, encompassing all departmental costs
• Crafted franchisee documentation, including standardized rules, contracts, and team handbooks
• Secured and managed the transportation of essential sporting equipment, such as flooring, lines, goalposts, referee kits, and player training and match kits
• Maintained strong vendor relationships with leading brands like Gerflor, Molten, Nivia, and Bajaj Sports
• Obtained necessary permits and approvals from MYAS and MEA
• Fostered relationships with key stakeholders like the IHF, AHF, HAI, state associations, franchise owners, teams, broadcasters, and others
• Coordinated with Technical Delegates and referees, managing contracts, travel, accommodation, and daily allowances
• Collaborated with the Local Organizing Committee to seamlessly execute on-ground tasks
• Developed and implemented travel, work, and execution plans for all employees, streamlining event functions and daily operations
• Managed budgets for operations departments and ensured cost-effectiveness.

Red Bull Half Court - City Qualifiers 2024:

• Masterminded the City Qualifiers across 2 cities: Planned and executed all aspects of the event in Ludhiana & Chandigarh.
• Developed and managed the budgets for each city, ensuring cost-effectiveness and adherence to guidelines.
• Worked closely with Red Bull teams in each city to plan and execute seamless events.
• Coordinated with referees, medical teams, and physiotherapists across all cities, guaranteeing player safety and well-being.
• Assembled and managed team rosters for 32 teams in each city, ensuring fair competition.

Red Bull Half Court - National Finals (Chandigarh):

• Planned and executed every aspect of the national championship event in Chandigarh.
• Led the efficient setup and dismantling of the entire event infrastructure.
• Implemented a smooth process for kit distribution to all participating teams.
• Ensured smooth medical and physiotherapy services for all players throughout the event.
• Planned and executed a memorable prize distribution ceremony for the winners.

• Developing and implementing effective strategies to optimize operational performance.
• Conducting regular meetings with team members to discuss progress and identify areas for improvement.
• Departments handled during the project:

- Production (Venue Infrastructure)

- Branding (In-stadia & Out Stadia branding)

- Manpower (Security & Housekeeping)

- Apparels (for all the stakeholders which includes match officials, broadcasters, franchise, anti-corruption unit, volunteers , groundsmen, media, LOC members, etc).

- Pouring (Entire venue)

• Overall coordination with vendor for implementation and execution of the event.
• Prepared contact list for all the stakeholders for smooth coordination throughout the event.

• Ensured smooth event execution by coordinating effectively with venue managers and their staff.
• Supported the Games Technical Conduct Committee and National Sports Federations, guaranteeing smooth-running competitions for all 16 sports disciplines.
• Planned and managed events across the city with around 12 venues in Assam.
• Developed a contact mastersheet for all the stakeholder for the smooth communication during the event.
• Developed and implemented safety, cleaning, and security plans for pristine and secure stadiums.
• Maintained meticulous records of deliveries, equipment, and venue movement for transparency and accountability.
• Designed a VIP management plan to deliver exceptional experiences for distinguished guests.
• Implemented crowd management plans to prioritize spectator comfort and safety.
• Optimized vehicle movement within venues to minimize disruptions and delays.
• Compiled a comprehensive post-game report for the host state, summarizing all work done during the event

I have been appointed as a Senior Venue Manager along with the team of 2 Venue Manager & Asst Venue Manager to look after 4 sports at Jawaharlal Nehru Indoor Stadium. Sports are Kabaddi, Volleyball, Judo & Weightlifting. The role comprises of :

• Scheduled maintenance activities for the facility to maintain its condition and appearance.
• Liaison with all the stakeholders involved.
• Liaison with the SAI & SDAT.
• Manpower Allocations.
• End to end planning of venue including Ingress &Egress plan, Signage plan, Branding Plan, Volunteers Allocation, Workforce allocation.
• Delivering venue on time.
• Post Game Report.

• Led the overall planning, execution, and management of 3 venues and 7 sports disciplines for a major event
• Ensured smooth running by reviewing and updating operational plans, monitoring budgets, and guiding functional area managers
• Delivered all event requirements, goals, and deliverables on time and within budget, providing comprehensive proof and reports
• Forged strong partnerships with diverse stakeholders like broadcasters, venue overlays, branding teams, energy providers, volunteer management, and more
• Supported the Technical Conduct Committee and National Sports Federations to guarantee successful competition conduct
• Acted as a cluster in-charge, coordinating information flow, addressing concerns, and resolving issues across all functional areas
• Anticipated and tackled challenges promptly, ensuring minimal disruption to event proceedings
• Offered support to other departments when needed, fostering teamwork and cross-functional collaboration
• Successfully managed 3 venues and 7 sports disciplines within budget and on time, exceeding expectations
• Compiled and submitted a comprehensive post-game report for valuable insights and future learnings.

• Event Management Expert 'Strategic Knowledge and Training Partner' for 37th National Games Goa 2023 with Sports Authority of Goa (SAG)
• Developed comprehensive SOP modules for all functional areas, streamlining event execution and ensuring consistency
• The SOPs were officially launched during the Opening Ceremony (26th Oct, 23) of the 37th National Games by the Honorable Chief Minister of Goa and the Honorable Minister of Youth Affairs & Sports
• Implemented a meticulous system for recording and documenting crucial stadium activities in real-time
• Conducted informative briefings and training sessions for designated officials across various functional areas, equipping them with necessary knowledge and skills
• Delivered insightful presentations to government officials, fostering clear communication and seamless coordination with the Event Management Agency
• Secured meetings with the Chief Secretary of Goa for presentations and training sessions, demonstrating commitment to high-level collaboration
• Effectively coordinated with government officials on the management of assigned functional areas, ensuring smooth event execution
• Closely supervised tasks performed by the Event Management Agency, guaranteeing adherence to quality standards and deadlines
• Meticulously compiled documentation for the Post Games Report, capturing valuable insights and lessons learned
• Generated a comprehensive Legacy report for the State of Goa, outlining lasting benefits and recommendations for future events.

• Worked with broadcasters, agencies, government, and sports authorities to fully grasp the event's scope and needs
• Ensured smooth event execution by coordinating effectively with venue managers and their staff
• Supported the Games Technical Conduct Committee and National Sports Federations, guaranteeing smooth-running competitions for all 30 sports disciplines
• Planned and managed events across 9 venues in two states, Delhi and Madhya Pradesh
• Developed a contact mastersheet for all the stakeholder for the smooth communication during the event
• Developed and implemented safety, cleaning, and security plans for pristine and secure stadiums
• Maintained meticulous records of deliveries, equipment, and venue movement for transparency and accountability
• Designed a VIP management plan to deliver exceptional experiences for distinguished guests
• Implemented crowd management plans to prioritize spectator comfort and safety
• Optimized vehicle movement within venues to minimize disruptions and delays
• Compiled a comprehensive post-game report for the host state, summarizing all work done during the event.

• Planned operations and executed a successful season across 4 locations in Thailand
• Oversaw the installation of basketball courts and hoops, ensuring optimal playing conditions
• Developed pre- and post-event tasks for all crew members, maximizing efficiency
• Coordinated contracts, travel, and accommodations for international and national players
• Organized travel and accommodations for players (men's & women's), referees, and crew, ensuring everyone arrived smoothly
• Created personalized schedules for players, including practice sessions, gym access, and physiotherapy appointments
• Conducted referee clinics for national and international officials, enhancing professional standards
• Spearheaded venue branding activities, ensuring all deliverables were met on time and to specification
• Collaborated with the Emcee to develop and execute the match-day schedule
• Crafted and delivered pre- and post-match presentations, engaging the audience and players
• Recruited and managed volunteers, fostering a supportive event environment.

• Planned and executed both the Opening Ceremony in Bhubaneswar and Closing Ceremony in Navi Mumbai, showcasing excellence in event production and management
• Developed and controlled the budgets for both ceremonies, ensuring fiscal responsibility and adherence to guidelines
• Assisted the FIFA Match Director, facilitating seamless communication between Infotainment, Broadcast, and Graphics teams for live match broadcasting
• Generated and submitted reports on team arrivals and departures during match days, maintaining accurate and timely documentation
• Planned and executed the Kick off the Dream Carnival across 9 venues in Bhubaneswar for 20 days, creating a festive atmosphere for fans and players
• Crafted and managed the carnival's budget, optimizing resources and ensuring financial accountability
• Prepared daily, weekly, and overall reports for the Odisha Government's Department of Sports, providing comprehensive documentation and insights
• Maintained daily records and oversaw the day-to-day operations of the carnival, guaranteeing smooth execution and a positive experience for all.

• Red Bull Half Court - City Qualifiers 2022: Masterminded the City Qualifiers across 8 Indian cities: Planned and executed all aspects of the event in Mumbai, Bangalore, Chennai, Aizawl, Bhubaneswar, New Delhi, Ludhiana, and Chandigarh
• Developed and managed the budgets for each city, ensuring cost-effectiveness and adherence to guidelines
• Worked closely with Red Bull teams in each city to plan and execute seamless events
• Created a user-friendly player registration process for efficient participation
• Coordinated with referees, medical teams, and physiotherapists across all cities, guaranteeing player safety and well-being
• Red Bull Half Court - National Finals (Chandigarh): Planned and executed every aspect of the national championship event in Chandigarh
• Led the efficient setup and dismantling of the entire event infrastructure
• Implemented a smooth process for kit distribution to all participating teams
• Coordinated travel and accommodation for winning teams from each city to participate in the National Finals
• Ensured smooth medical and physiotherapy services for all players throughout the event
• Established and managed relationships with reliable vendors for a successful event
• Planned and executed a memorable prize distribution ceremony for the winners
• Red Bull Half Court - World Finals (Egypt): Managed all documentation and participation logistics for the winning Indian Men's and Women's teams at the World Finals in Egypt
• Guided both teams through the visa application process, ensuring their seamless entry into Egypt.

• 3BL Season 3 - 2022: Planned, budgeted, and executed successful player tryouts in Chandigarh and Hyderabad, laying the foundation for a strong season
• Oversaw all aspects of the league's planning and execution, ensuring a smooth and impactful season
• Managed the installation of basketball courts and hoops, prepared pre- and post-event tasks for all crew, and coordinated travel and accommodation for players (international and national), referees, and other personnel
• Developed and implemented payment plans for players, vendors, referees, and crew, ensuring timely and accurate compensation
• Planned, promoted, executed, and broadcast diverse events within the 3BL framework, including boot camps, Junior events, and site-specific activities
• Managed budgets for infrastructure, travel, accommodation, and other requirements, ensuring cost-effectiveness and adherence to guidelines
• Cultivated strong relationships with players, officials, delegates, vendors, and volunteers, fostering a collaborative and successful environment
• Recruited, trained, and managed volunteers, maximizing their contributions and enhancing the event experience
• Planned and organized unique events throughout the season, tailoring experiences to specific locations and audiences
• Contributed to a variety of sporting events within the 3BL ecosystem, including boot camps, Junior events, and more
• Liaised with volunteers and health/fitness coordinators, ensuring a well-rounded and supportive event environment.

• 3BL Season 1 & 2 (Multiple Cities): Designed and executed unique site-specific events in diverse locations across 6 cities (Season 1) and Jalandhar (Season 2), enhancing audience engagement
• Streamlined workflow by creating pre- and post-event task lists, ensuring efficient event execution
• Contributed to a thriving youth ecosystem by planning and managing sporting events at 3BL boot-camps and 3BL Junior tournaments
• Forged strong partnerships with volunteers, health/fitness coordinators, and media personnel, building a supportive event environment
• Conceptualized, promoted, executed, and broadcasted diverse events, driving audience engagement and brand awareness
• Planned and managed budgets for infrastructure, travel, and accommodation, adhering to financial guidelines
• Handled player, official, delegate, and vendor relations, ensuring a smooth and professional experience for all stakeholders
• Overseen volunteer recruitment, training, and deployment, maximizing their contributions to the event's success
• Conducted thorough research on hotel locations and air travel prices for cost-effective travel planning
• Developed and utilized spreadsheets on Excel for efficient data management and task organization.

• Masterminded the planning and execution of this historic event, showcasing your leadership and project management skills
• Managed the entire setup process, from basketball courts and hoops to technical equipment installation, guaranteeing a seamless playing environment
• Collaborated effectively with vendors across transport, branding, and food & beverage, ensuring top-notch services and a memorable experience for all attendees
• Orchestrated flawless transport and accommodation arrangements for players, officials, and FIBA officials, coordinating with hotels and transportation providers for smooth execution
• Streamlined communication and facilitated practice and game schedules for participating teams, fostering a positive and efficient atmosphere
• Implemented a smooth and efficient process for distributing kits to players, officials, VIPs, and volunteers, ensuring everyone was outfitted on time
• Recruited, trained, and assigned specific roles and responsibilities to a dedicated team of volunteers, maximizing their contributions and enhancing event operations.

• Designed and implemented efficient transportation plans, including airport pickups, hotel check-ins, and ground transportation, minimizing travel disruptions
• Proactively addressed unforeseen challenges and transportation issues, ensuring timely arrivals and departures
• Collaborated effectively with venue staff, security personnel, and vendors to maintain adherence to safety regulations and operational efficiency
• Delegated tasks and responsibilities effectively, creating a sense of purpose and ownership among volunteers
• Responded swiftly to unexpected challenges and equipment malfunctions, minimizing disruptions and maintaining event flow
• Oversaw all aspects of venue setup, operation, and breakdown, guaranteeing a safe, functional, and high-quality environment for the event
• Managed the maintenance and upkeep of sports facilities and equipment, ensuring optimal playing conditions
• Coordinated with cross-functional teams to ensure smooth operations.

• Designed and implemented efficient pick-up & drop plans for national teams from airport to hotel, ensuring punctual arrival and comfortable travel
• Secured and managed optimal accommodation arrangements for national teams and officials, adhering to budget constraints and prioritizing comfort and convenience
• Coordinated comprehensive travel plans (match days, practice sessions) for all teams, optimizing efficiency and minimizing disruptions
• Curated and executed a personalized VIP travel schedule (pick-up & drop throughout the championship), exceeding expectations and ensuring VIP comfort and satisfaction
• Served as Assistant Secretary to the Sports Minister of India: Provided high-level administrative support to the Sports Minister, contributing to efficient operations and policy implementation.