SHIKHA VASHISHT

Work History

Business Systems Analyst

Kenya Horticultural Exporters (1977) Ltd

04.2021 - 10.2023

Systems Admin for 3 Softwares:
A) Epicor ERP (US Based)
B) Marco (UK Based)
C) Cropin (India Based)
A
Ensure application security through establishing access controls
B
Develop expertise to train staff in new and existing technologies
C
Build and maintain internal application process, Manuals and IT Software user policies for continuous improvements
D
Monitor performance and maintain systems according to the company's requirements, suggest improvements and redundancies to the MD as and when GAPs are identified
E
Identify GAPs and training opportunities so as to ensure software Implementation roles are met in data capture areas including Finance, Production and quality
F
Periodic review of software use and data clerk performance and report to Department Heads for review and escalation to Senior management where required
G
Produce accurate and timely reports to senior management on: Sales, Purchase and Inventory
H
Assist department in managing a single source of data approach in there internal reports to avoid duplication and inaccuracy events
Payment approvals for Farmers
Maintaining Inventory and verifying data related to Inventory
Regular reports from Epicor and MsExcel reports as per Managing Director's requirements
Supervising and Approving all Procurement Requirements
Department Ethic and fabric:
A) Establish work schedule and procedures and co-ordinate activities with other work units/departments relevant to the software applications intended use and report to MD on any deviations
B) Resolve work related problems and prepare and submit progress and other reports within the department

Consultant

Innovative Apps Ltd

01.2015 - 03.2020

Implementation of Epicor ERP
Implementation at Client site - Kenya Horticultural Exporters
O Implemented Financial Module for a Multi-site company which includes
Accounts Payable
Accounts Receivable
Cash Management
Currency Management
Multi Site Management
General Ledger
O Uploading Static Data which includes Customer list, Supplier list, Inventory Items and Open Invoices at Go Live
O Setup of Requisition and Purchase Orders, Buyer and authorization levels
O Setup of Inventory Management, Transfer definitions for Multi-site and Inspection
O Setup of Segments to enable Segment reporting
O Training Client Staff
O Go Live Support
Scoping at Amiran Kenya to understand the system flow to enable design of the system
Qlikview

Chief Accountant

GLORY RENT A CAR LTD

05.2013 - 02.2014

Heading the accounts department
Maintaining loan schedules
Preparing monthly accounts
Preparing payroll
Verifying all posting are done correctly

Accounts Manager

AGA KHAN EDUCATION SERVICES, KENYA

01.2012 - 01.2013

Working at head office and running 11 schools
Preparing monthly reports for 11 schools including head office and sending to France
Preparing quarterly reports to be sent to France
Handling an accounts department with 6 staff and 11 bursars at the schools
Preparation of budgets and a 3 year plan approved by Chief Financial Officer
Involved in Audits both locally and internationally
Verifying all postings done centrally

Senior Accountant

CARBACID (CO2) LTD

08.2004 - 04.2011

Verification of Cash Sales and Invoices and receiving money from sales point
Receiving Remittance from debtors
Arranging for banking
Preparing reports analysing sales by product type
Posting the receipts from debtors and the cash sales into the accounting software (The accounting software is specially designed for the requirements of the company)
Analyzing sales by value and quantity for some of the company products to assist decision making by the managers
Maintaining a manual cash book
Liaising with debtors as per their request for account reconciliations
Handling export orders and ensuring on time delivery of the products
Preparing end months reports
Reconciling Bank account
Sending out Debtor Statements
Handling special tasks as and when given by the Finance and Administration Manager and the Managing Director
Going for stock takes and preparing stock variance reports
Collecting debts and meeting targets
Worked with both Kenyan Shilling and US Dollars and understand well the gains and losses that occur
Handle Administration work
Currently being trained to handle Investments such as Commercial Papers and Shares
Preparing schedule for Interest received so as to identify the amount of withholding tax and maintain a file with all withholding tax certificates for investments which is sent to KRA when the final tax is paid
Had started off as an accounts assistant/admin
Assistant, moved up to Debt Collector and currently working as accountant
Preparation of TB, Income Statement and Balance Sheet
Assisted the Finance Manager with Budget preparation and assisted in preparing the half year consolidated accounts, which were to be published
I am also a part of ISO Committee and I have been trained to be an internal auditor
We have regular audits to ensure the systems are correctly working
I also prepare the payroll and remit the related statutory payments

Accountant, Payroll Assistant & Audit Assistant

MANOHAR LALL & RAI Certified Public Accountants (CPA)

02.2002

Audits of cash and cash equivalents, debtors and other receivables
Audits of creditors and other payables and non-current assets
Preparation of final accounts including :- Sole traders / partnerships / International Accounting Standards (IAS) and Company's Act
Special assignments such as VAT audits
Preparation of accounts till the level of trial balance on computer packages such as: Tally, QuickBooks
Preparation of Debtors list and Creditors list
Reconciling Bank accounts
Preparation of VAT returns on a monthly basis for clients with reference to the VAT requirements in Kenya
Maintaining petty cash on a monthly basis
Preparing the payroll for the organization
Working out deductions as per Kenyan law
Filing returns for National Hospital Insurance Fund (NHIF), National Social Security Fund (NSSF) & Pay As You Earn (PAYE)
Maintaining a register for cash and cheque payments to staff
Maintaining a file for staff loans and personal files for each employee
Preparing Catering Levy Returns for client

Accounts Assistant

VIPUL SHAH & COMPANY Certified Public Accountants (CPA)

01.2001

BOOK KEEPING
O Cash book, sales and purchases ledger and petty cash books
O Writing & Posting of Journals
O Nominal Ledger
O Bank reconciliations
PREPARATION AND DRAFTING OF ACCOUNTS
O Preparing of trial balance
O Balance sheet, Profit and Loss accounts
O Statement of changes in equity and cash flow statements
O Notes to the accounts for public and private limited companies/partnerships and sole proprietors, charity organizations
O Calculation of Income Tax computation
AUDITING
O Calculation and submission of employees deductions
O Checking if accounts prepared by clients adhere to International Accounting and Auditing Standards
O Reconciliation of payables and receivable accounts
O Calculation of both VAT Input and Output Tax and filing returns to the Kenya Revenue Authority
O Checking of the Internal Control System and Financial and Systems Audit
O Attending major stock take throughout the year
O Preparation and maintenance of current and permanent audit files
O Preparing accounts on the computer for clients using Accounting Package - Tally

Overview

Work History

Business Systems Analyst

Consultant

Chief Accountant

Accounts Manager

Senior Accountant

Accountant, Payroll Assistant & Audit Assistant

Accounts Assistant

Timeline

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