Summary
Overview
Work History
Education
Skills
Training
References
Certification
Work Availability
Timeline
Generic

SHEILA WAYUA MAINGI

Nairobi

Summary

Finance professional with extensive experience at World Food Programme-Kenya, specializing in financial analysis and budgeting. Achieved a 90% success rate in cash transfers through meticulous attention to detail and effective problem-solving. Skilled in enhancing operational efficiency and promoting cross-team collaboration.

Overview

13
13
years of professional experience
1
1
Certification

Work History

Finance and Administrative Assistant

World Food Programme-Kenya
11.2020 - Current
  • Prepared and submitted, on a timely basis, monthly reports with 100% accuracy, ensuring sufficient cash flow to support office operations and contributing to the timely completion of the organization's monthly financial reporting.
  • Monitored and recorded all expenses on time in line with the approved budget, ensuring correct expenditure costs are charged with a 0% error, and processed payments to suppliers in a timely manner, eliminating late payment penalties.
  • Designed a documentation workflow system that increased administrative efficiency.
  • Streamlined operations around coordination of events and conferences, facilitating timely per diem processing for participants and staff, ensuring proper documentation and compliance with guidelines, contributing to increased productivity.
  • Led the team in developing an e-register filing system of all field office documents, reducing time spent looking for documents.
  • Led financial planning and analysis, preparing detailed office budget forecasts and financial projections leading to precise forecasting and improvement in budgeting accuracy.
  • Maintained up-to-date records of over 300 office assets, conducted annual physical counts and reconciliations, and prepared asset schedules for audit purposes.
  • Periodically evaluated the performance of local service providers, advising on areas of correction to enable efficient service delivery and ensuring value for money.

Business Support Assistant (TDY)

World Food Programme-Kenya
04.2023 - 08.2023
  • Accurately prepared the cash to beneficiary transfers (CBT) monthly projections for timely disbursement to beneficiaries, resulting in a 90% success rate.
  • Maintained consistent communication with 30+ vendors, addressing disputes regarding outstanding invoices, payments, and adjustments, increasing organization credibility and reducing vendor complaints.
  • Managed the unit’s purchase orders/purchase requests and invoice processing in WINGS and ITS, ensuring sufficient resources for utilization.
  • Monitored grant terminal obligation dates (TODs) and terminal disbursement dates (TDDs) to ensure full utilization and commitment of funds for 100% donor credibility.
  • Led the smooth closure of Country Strategic Plan (CSP1), liaising with other units and field offices, ensuring seamless transition to CSP2.
  • Collaborated with cross-functional units in coordinating unit meetings, workshops, and the team mid-year review retreat within required time constraints.

Project Accountant

Self Help Africa-Kenya
04.2018 - 10.2020
  • Designed and developed budgeting and expenditure reporting tools for potential grantees under a EUR18,000,000 EU project, improving project proposal quality by 90%.
  • Executed rigorous internal controls and risk management procedures for a portfolio of 30 grantees, reducing audit findings.
  • Organized quarterly monitoring visits to partners, resolving issues and providing timely guidance on challenges, contributing to a reduction in errors.
  • Analysed high volume data for 30 grantees, generating comprehensive financial reports for strategic decision-making.

Grants Officer

Kenya AIDS NGOs Consortium
09.2015 - 03.2018
  • Managed and monitored expenditure spending for 8 sub-recipients in Sub-Saharan African Countries, ensuring proper internal controls systems.
  • Developed standardized financial reporting templates, reducing report preparation time by over 80 minutes.
  • Organized capacity building sessions for 8 implementing partners on budgeting and financial management.
  • Compiled financial data to prepare proper financial reports, exceeding strict reporting deadlines.

Deputy Finance Officer & Procurement Officer

Transparency International-Kenya
04.2013 - 08.2015
  • Reviewed and verified invoices check requests from 50+ suppliers and performed monthly reconciliations.
  • Maintained and organized files, increasing work efficiency.
  • Developed an efficient method of inputting financial data into the accounting system (Microsoft Dynamics) with 100% accuracy.
  • Coordinated the procurement process, advising on best practices to ensure value for money.

Finance Intern

Transparency International Kenya
08.2012 - 03.2013
  • Supported preparation of audit materials, featuring reconciliations and journal entries.
  • Compiled balance sheets, income statements, and cash flow statements in accordance with Generally Accepted Accounting Principles.

Finance Intern

Ministry of Industrialization
03.2012 - 05.2012
  • Administered accounts payable and receivable operations, including management of invoice processing and reconciliation of payments.
  • Created Excel spreadsheets for tracking expenses, revenue, cash flows, and various KPIs.

Education

Certified Fraud Examiner -

Association of Certified Fraud Examiners
Kenya
07.2019

CPA K - Accounting

Star College
Nairobi
06.2016

Bachelor of Commerce - Finance Option

Catholic University of Eastern Africa
Nairobi
07.2011

Diploma in Business Management -

Cedat Institute
Thika
07.2008

Kenya Certificate in Secondary Education - KCSE

Matungulu Girl’s High School
Machakos
11.2007

Master of Science - Development Finance

KCA University
Nairobi

Skills

  • Active listening
  • Attention to detail
  • Time management
  • Problem solving
  • Computer literacy
  • ERP systems
  • Microsoft Office proficiency
  • Financial analysis and reporting
  • Budgeting and management
  • Confidentiality practices
  • Teamwork and collaboration
  • Strong work ethic
  • Data analysis
  • Project coordination

Training

  • Supervisory Skills Programme, 10/01/23, 02/29/24
  • Asset Management in WFP, 05/05/22
  • Introduction to Risk Management, 01/20/22
  • Teamwork in the Field Context, 10/16/21
  • Building a Better Response Training, 01/01/19
  • Cash and Voucher Payment Training, 01/09/20
  • All You Need to Know About Financial Support to Third Parties, 02/22/19
  • Advanced Excel Training, 10/17/19

References

  • Claudia Ah Poe, Head of Food Systems, Resilience and Climate Change, World Food Programme-Kenya, claudia.ahpoe@wfp.org
  • Charles Songok, Head of Field Office- Isiolo, World Food Programme-Kenya, charles.songok@wfp.org
  • Evelyn Gandani, Head of Finance and Administration, Self Help Africa, evelyn.gandani@selfhelpafrica.org

Certification

  • Certified Fraud Examiner
  • Certified Public Accountant

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse

Timeline

Business Support Assistant (TDY)

World Food Programme-Kenya
04.2023 - 08.2023

Finance and Administrative Assistant

World Food Programme-Kenya
11.2020 - Current

Project Accountant

Self Help Africa-Kenya
04.2018 - 10.2020

Grants Officer

Kenya AIDS NGOs Consortium
09.2015 - 03.2018

Deputy Finance Officer & Procurement Officer

Transparency International-Kenya
04.2013 - 08.2015

Finance Intern

Transparency International Kenya
08.2012 - 03.2013

Finance Intern

Ministry of Industrialization
03.2012 - 05.2012

Certified Fraud Examiner -

Association of Certified Fraud Examiners

CPA K - Accounting

Star College

Bachelor of Commerce - Finance Option

Catholic University of Eastern Africa

Diploma in Business Management -

Cedat Institute

Kenya Certificate in Secondary Education - KCSE

Matungulu Girl’s High School

Master of Science - Development Finance

KCA University

Similar Profiles

CREATE PROFILE
SHEILA WAYUA MAINGI