Summary
Overview
Work History
Education
Skills
Software
Certification
Additional Information
Timeline
Generic

Shalyne Maina

Program Officer
Nairobi

Summary

Developed skills in program coordination and project management within collaborative and fast-paced environment. Demonstrates ability to manage multiple tasks, coordinate with diverse teams, and drive projects to successful completion. Seeking to leverage these transferrable skills in new field to contribute effectively and achieve impactful results.

Overview

2
2
years of professional experience
2
2
Certifications

Work History

Procurement Assistant

Kenya Red Cross Society
06.2024 - 05.2025
  • Maintained monthly procurement plan to support timely supply and delivery of quality supplies and equipment.
  • Enhanced supplier relations through consistent communication, fostering a positive working relationship and securing better pricing options.
  • Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs.
  • Maintained accurate records of purchase orders, invoices, and inventory levels, supporting smooth business operations and effective financial management.
  • Managed contract negotiations with vendors to secure favorable terms for the organization, balancing cost considerations with quality assurance requirements.
  • Collected and analyzed current market information to procure inputs and supplies from variety of sources.
  • Streamlined procurement processes by implementing efficient organizational systems and reducing order processing time.
  • Participated in committee meetings, prepared minutes and submitted to leadership for approval.
  • Assisted with preparation of purchase orders and letters of agreement (LOA).
  • Prepared detailed purchase requisitions and documentation for approval by senior management, expediting the procurement process while maintaining transparency throughout all stages of decisionmaking.
  • Prepared rosters of suppliers and service providers to elicit quotes and bid information for supplies, inputs and services.
  • Supported procurement team in executing bid evaluations, identifying the most cost-effective solutions while maintaining quality expectations.
  • Procured goods and supplies while adhering to strict industry rules and procedures.
  • Contributed to risk management initiatives through careful vetting of suppliers before entering into contractual agreements.
  • Maintained complete documentation and records of all purchasing activities.
  • Computed and created purchase orders to monitor stock levels, verify purchase requisitions and expedite customer orders.
  • Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
  • Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.
  • Utilized Microsoft NAV software to order, track and invoice product shipments.
  • Managed database of vendor details and pricing information to maintain organization.
  • Implemented policies and procedures for optimal purchasing methods and cost control.
  • Provided accurate and up-to-date records of leading procurement procedures.

Assistant Program Officer

Kenya Red Cross Society
04.2023 - 05.2024
  • Contributed to the successful execution of numerous projects by managing timelines, allocating resources, and overseeing day-to-day activities.
  • Organized large-scale outreach initiatives aimed at promoting awareness about available services and resources, while also recruiting new program participants.
  • Supported the development of new programs by conducting research, analyzing data, and providing recommendations to decisionmakers.
  • Developed strong relationships with community partners by attending meetings, making presentations, and providing ongoing support.
  • Increased participant satisfaction rates by collecting feedback from surveys and focus groups while implementing improvements based on their suggestions.
  • Created engaging environment that fostered sense of belonging.
  • Communicated program objectives and progress to stakeholders through written reports and presentations, ensuring transparency and accountability.
  • Worked closely with fellow team members to ensure deadlines were met and that all projects remained on track for timely completion.
  • Ensured compliance with organizational policies, federal regulations, and grant requirements through diligent monitoring of program activities.
  • Used Microsoft NAV to create and edit project proposals.
  • Assisted in organizing and overseeing assignments to drive operational excellence.

Education

Bachelor of Arts - Gender Studies

Kenyatta University
Nairobi
04.2001 -

Skills

    Procurement software proficiency

    Purchase order processing

    Quote evaluations

    Data organization

    Teamwork and collaboration

    Cross-cultural sensitivity

    Data collection

    Proficiency in Microsoft NAV

    Purchase order creation

    Project management

    Program implementation

Software

Frequent user of Power BI

Certification

Certified Supply Chain Management - Alison

Additional Information

Charlene Nasimiyu
Safeguarding Coordinator – Kenya Red Cross

nasimiyu.charlene@redcross.or.ke

0790380509


Halima Shaban

Procurement Officer - Kenya Red Cross, Nairobi

shaban.halima@redcross.or.ke

0704514305

Timeline

Certified Supply Chain Management - Alison

02-2025

Procurement Assistant

Kenya Red Cross Society
06.2024 - 05.2025

Assistant Program Officer

Kenya Red Cross Society
04.2023 - 05.2024

Bachelor of Arts - Gender Studies

Kenyatta University
04.2001 -

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