SAUD KANA
Nairobi
Summary
Operations and human resource professional with extensive experience in fuel station management and logistics coordination. Demonstrated success in inventory control, supplier negotiations, and staff supervision, leading to enhanced operational efficiency and customer satisfaction. Proficient in payroll management, report preparation, and documentation for audits and inspections. Expertise in project management and risk assessment, consistently meeting deadlines and optimizing performance.
Overview
12
12
years of professional experience
Work History
Operations & Human Resource Assistant – Suswa Fuel Station Branch
Premium Express Kenya Ltd
01.2021 - 01.2026
- Supported overall branch operations at the Sousa fuel station, ensuring smooth coordination of fuel sales, retail services, and administrative functions.
- Coordinated fuel orders from Vivo Energy depot, including preparation of documentation, scheduling of deliveries, and reconciliation of fuel volumes.
- Escorted fuel delivery trucks from the Vivo Energy depot to the Suswa station, ensuring safe transit, compliance with safety protocols, and timely arrival.
- Verified fuel deliveries through dip readings, delivery note checks, and variance reporting to ensure accuracy and accountability.
- Managed the Premium Shoppers Convenience Store, overseeing daily retail operations to ensure uninterrupted service and optimal performance.
- Liaised with suppliers and vendors, coordinating orders, deliveries, pricing, and resolving supply issues to prevent stock shortages.
- Controlled store inventory, including stock ordering, reconciliation, shrinkage control, and maintaining optimal stock levels.
- Assisted in HR administration, including staff onboarding, maintaining employee files, attendance tracking, and leave management.
- Prepared and managed duty rosters and shift schedules for station and retail staff to ensure adequate coverage at all times.
- Supported payroll preparation by compiling attendance records, overtime data, and shift summaries for submission to head office.
- Acted as a liaison between branch staff and head office, communicating company policies, operational updates, and staff concerns.
- Ensured compliance with company procedures, health and safety regulations, and operational standards for fuel stations.
- Handled customer queries and complaints professionally, ensuring timely resolution, and customer satisfaction.
- Prepared daily, weekly, and monthly operational, fuel, and stock reports for management review.
- Supported audits and inspections by maintaining accurate documentation and organized operational records.
-Directed daily operations to achieve maximum efficiency and productivity. - Recorded purchases and supply movements to maintain accurate records.
- Scheduled transportation of outgoing goods to meet customer requirements.
- Prepared status reports for management, including financial, budgets and expense reports.
- Negotiated contracts with suppliers to establish quality, cost and delivery requirements.
- Coordinated forwarding transportation with external contractors.
Head of Pyro Effects (Project-Based)
Jays Pyrotechnics
01.2019 - 01.2020
- Led pyrotechnic operations according to client specifications and safety standards.
- Coordinated teams during events to ensure smooth execution.
- Achieved service time and quality targets.
- Promoted safe working environment by implementing regulatory standards, policies and guidelines.
Site Manager
Sakafu Limited
12.2015 - 11.2016
- Supervised site staff and coordinated daily work activities.
- Ensured tasks were completed efficiently and to client satisfaction.
- Managed staff performance and site compliance.
- Supervised a team of subcontractors and workers, promoting a culture of safety and productivity on site.
- Managed site logistics efficiently, ensuring equipment and materials were available as required.
- Conducted regular site inspections to identify and rectify potential issues promptly.
- Implemented quality control procedures to uphold high standards of construction and finish.
- Completed projects on time and within allocated budget.
- Ensured daily communication with vendors to monitor project progress.
- Coordinated employee schedules and tasks to match workloads, adjusting team sizes and assignments with changing needs.
- Coordinated with architects, engineers, and clients to guarantee that project specifications were met with precision.
- Assigned tools, materials and equipment, logged assignments and verified returned items and machinery against assignment records to minimise inventory loss or waste.
- Managed construction site operations, overseeing project progress and maintaining schedules to meet deadlines.
- Liaised with suppliers to secure timely delivery of materials, preventing project delays.
- Drafted reports indicating project progress, resource usage and worker performance for stakeholder planning and review.
Payroll Officer
Protective Custody Ltd
11.2014 - 10.2015
- Prepared and processed staff payroll accurately and on time.
- Ensured compliance with employment agreements and payroll policies.
- Maintained confidentiality of employee and payroll records.
- Reviewed time records for 20 employees to verify accuracy of information.
- Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
- Managed end-to-end processing of bi-weekly and monthly payrolls for a diverse workforce within strict deadlines.
- Streamlined the payroll process for increased efficiency through implementing new software tools.
- Applied knowledge of regulations, employment law, and tax code to keep operations in compliance with applicable standards.
Storekeeper / Driver
Majani Bora Packers
04.2014 - 10.2014
- Maintained accurate stock records for incoming and outgoing goods.
- Ensured proper storage, handling, and accountability of inventory.
- Operated and maintained company vehicle, ensuring timely servicing.
- Improved inventory accuracy by conducting regular stock checks and maintaining updated records.
- Reduced stock discrepancies by diligently investigating variances and taking corrective actions as needed.
- Issued invoices to request payment from customers every month.
- Received product shipments and organized in stockroom storage area.
- Oversaw warehouse staff by providing instructions and leading daily activities.
- Maintained high levels of customer service, addressing inquiries and resolving issues promptly.
- Documented shipping and receiving records to confirm receipt of orders.
- Streamlined supply chain operations, negotiating with suppliers for better pricing and delivery terms.
- Kept sales receipts and maintained accounting records.
Education
Diploma - Sales & Marketing
Nairobi Institute of Business Studies
01.2015
Computer Applications
African Institute of Research and Technology
01.2014
Secondary Education - undefined
Muslim Academy 844
01.2013
Arabic Language
Islamic Institute of Arabic Language
01-2008
Skills
- Fuel Station Operations
- Human Resource Administration
- Fuel logistics and depot coordination
- Payroll and Attendance Support
- Staff supervision and shift scheduling
- Convenience Store Management
- Inventory & Stock Control
- Supplier & Vendor Liaison
- Compliance & Safety Procedures
- Reporting & Documentation
- Computer Applications (MS Office)
- Project management
- Safety compliance
- Inventory management
- Vendor negotiation
- Customer service
- Documentation accuracy
- Operational efficiency
- Quality control
- Risk assessment
- Logistics planning
- Supply chain management
- Willingness to learn
- Team leadership and motivation
- Customer focused
- Deadline management
Accomplishments
- Contributed to East Africa Award recognition for Africa Pyrotechnics.
- Supported successful tender acquisition for Sakafu Limited at Two Rivers Mall.
LANGUAGES
English – Fluent
Kiswahili – Fluent
Arabic – Conversational
References
Mikael Stower
Human Resource
Premium Group of Companies
0722898242
Mohammed Dixit
General Manager
Premium Group of Companies.
0722800187
Rewel Mwadime
Human Resource
Sakafu Limited
0701498472
INTERESTS
Reading, Travelling, Swimming, Physical Fitness, Volunteering
DRIVING LICENCE
- Class B
- Class C
- Class C1
- class D1
Timeline
Operations & Human Resource Assistant – Suswa Fuel Station Branch
Premium Express Kenya Ltd
01.2021 - 01.2026
Head of Pyro Effects (Project-Based)
Jays Pyrotechnics
01.2019 - 01.2020
Site Manager
Sakafu Limited
12.2015 - 11.2016
Payroll Officer
Protective Custody Ltd
11.2014 - 10.2015
Storekeeper / Driver
Majani Bora Packers
04.2014 - 10.2014
Computer Applications
African Institute of Research and Technology
Secondary Education - undefined
Muslim Academy 844
Diploma - Sales & Marketing
Nairobi Institute of Business Studies
Arabic Language
Islamic Institute of Arabic Language