Sarah Warima Kibe

Company Overview: Architectural Firm.

• Architectural Design: Develop space planning concepts, and produce schematic and detailed design solutions tailored to client requirements and project goals.
• Client Advisory: Engage with clients to obtain project briefs, and provide strategic guidance on design and construction approaches, including advising on the selection and onboarding of other consultants and contractors.
• Feasibility Analysis: Conduct in-depth cost-benefit and risk analyses, along with ROI calculations, to assess project viability and guide decision-making.
• Tender Documentation: Prepare comprehensive tender documents to support project bids, ensuring compliance with project requirements and regulatory standards.
• Work Programming: Liaise with the Main Contractor on-site to develop a comprehensive and efficient Program of Works, ensuring adherence to project timelines.
• Financial Documentation: Prepare fee notes for consultants upon achievement of agreed project milestones, and draft payment certificates for the main contractor to submit to the client for disbursement.
• Conflict Resolution and Risk Management: Identify and address conflicts within project teams proactively, creating contingency plans, and risk mitigation strategies to handle project challenges effectively.
• Site Coordination and Documentation: Conduct site meetings with project stakeholders, and prepare comprehensive minutes to ensure clear communication, accountability, and progress tracking.
• Change Order Management: Oversee and manage Trade Contractor and Owner Change Orders, ensuring all modifications are tracked, approved, and executed as per project standards.
• Site Inspection and Quality Assurance: Conduct regular site inspections to verify the quality of workmanship, ensure compliance with design drawings and material specifications, and provide prompt solutions for any discrepancies identified.

Project Portfolio:

1. Affordable Housing Project – Thika Depot.

Project duration: July 2024 – present.

Project value = KES 1 billion.

Project role: Design and Contract Management.

2. ESP Markets Cluster 16 – Machakos County.

Project duration: February 2025 to present.

Project value = KES 155 million.

Project role: Contract management.

3. Kajiado County HQ.

Project duration: March 2024 – present.

Project value = KES 492 million.

Project role: Design and Contract Management.

4. Area Control and Disaster Recovery Center, Mlolongo.

Project duration:

Project Value = KES 378 million.

Project Role: Contract Management.

5. Grey Rock Apartments, Ngara.

Project duration: August 2016 – June 2023.

Project Value = KES 450 million.

Project role: Design and supervision.

6. Tipoli Gardens Apartments, Kangemi.

Project duration:

Project Value = KES 350 million.

Project role: Design.

7. 1 No. Single dwelling residential house, Matasia, Ngong.

Project duration: March 2023 – present.

Project Value: KES 15 million.

Project role: Design and supervision.

8. 3 No. Single dwelling residential houses, Runda.

Project duration:

Project Value: KES 135 million.

Project role: Design and Contract Management.

Company Overview: Construction Company – Interior Fit-Outs.

• Team Leadership: Led a team of consultants, contractors, and workers, promoting effective teamwork and facilitating a collaborative work environment.
• Project Coordination: Managed all stages of the projects, from design coordination and fabrication through to construction and final project handover, ensuring alignment with client expectations and industry standards.
• Project Planning and Monitoring: Developed and executed weekly project plans, regularly monitoring progress to meet deadlines.
• Talent Acquisition and Management: Recruited, onboarded, and oversaw subcontractors, casual laborers, and suppliers, ensuring cohesive teamwork and sustained high performance.
• Conflict Resolution and Risk Management: Identified and addressed conflicts within project teams proactively, creating contingency plans, and risk mitigation strategies to handle project challenges effectively.
• Progress Reporting: Prepared detailed progress reports, tracking each project phase from inception to completion, with defined milestones and timelines.
• Project Charters: Developed Project Charters for approved projects, outlining scope, objectives, schedule, staffing requirements, budget estimates, assumptions, risks, and key deliverables.
• Safety Compliance: Enforced work-safe practices on-site, ensuring safety protocols were consistently observed across project activities.
• Stakeholder Communication: Facilitated clear, consistent communication with team members, clients, and consultants by holding regular meetings and site visits to ensure all parties were informed and aligned with project goals.

Project Portfolio.

• Successfully completed 19 residential fit-out projects, with a cumulative value of approximately KES 48 million.
• Delivered five office fit-out projects valued at over KES 5 million.
• Executed two shop fit-out projects with a combined value of approximately KES 700,000.
• Completed eight signage projects, with a total value nearing KES 2 million.

Company Overview: Construction Company – Interior Fit-Outs.

• Project Conceptualization: Oversaw the initial stages of projects, working with design teams to develop project concepts and detailed design documents.
• Regulatory approvals: Coordinated with relevant authorities to secure required permits, and ensured compliance with local regulations and building codes.
• Construction Documentation: Oversaw the preparation of accurate and comprehensive construction drawings and documentation to support successful project execution.
• Project Monitoring: Conducted regular site visits to track construction progress, ensuring adherence to project timelines, budgets, and quality standards.
• Progress Reporting and Documentation: Prepared detailed project documentation, including progress reports and site records, to support informed decision-making and stakeholder communication.
• Stakeholder coordination: Effectively communicated with clients, contractors, and other stakeholders to ensure project objectives were met within budget and schedule.
• Quality assurance: Enforced quality standards through rigorous site inspections and quality control procedures.

Company Overview: Construction Company – Roads and Builders Works.

• Quality Control: Oversaw quality inspections and testing processes, ensuring construction standards were met, and effectively coordinated with project teams to resolve issues and maintain workflow efficiency.
• Documentation Management: Prepared weekly reports, and reviewed site records and project correspondence to ensure accuracy, regulatory compliance, and consistency throughout all phases of the project.
• Contractor Coordination: Facilitated effective communication and coordination with contractors to ensure alignment with project timelines, deliverables, and quality standards.
• Progress Presentations: Developed monthly media presentations to effectively communicate project progress to clients, and stakeholders.