Summary
Overview
Work History
Education
Skills
Certification
Accomplishments
Timeline
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Sarah Muba

Executive Assistant

Summary

I have a strong background in providing administrative support to C-Suite executives; known for my ability to smooth out procedures and improve productivity, I efficiently make travel arrangements, track expenses, and coordinate complex calendars. My excellent communication and organizational skills foster good collaboration amongst team members. With competence in using office and project management software and applying best practices, I am dedicated to ensuring smooth operations that contribute toward the overall success of the management team.

Overview

4
4
years of professional experience
3
3
Certifications

Work History

Executive Assistant

Athena
01.2024 - Current
  • Managed the tactical coordination of executive calendars, scheduled appointments, and planned travel arrangements to maximize time and resource utilization.
  • Handled emails, phone calls, and scheduling enabled the management of executive communications with no detail unattended.
  • Anticipated the needs of executives proactively, hitting possible challenges head-on with practical solutions to keep operations running smoothly.
  • Supported successful project completions by conducting thorough research, collating detailed reports, and creating professional presentations.
  • Provided professional administrative support during board meetings, including preparing agendas and taking minutes with extreme attention to detail.
  • Demonstrated knowledge of industry tools like Invoiced and Stripe for effectively monitoring and managing client accounts.
  • Drafted reports, executive summaries, and newsletters.
  • Prepared strategic planning sessions; providing logistical support and necessary background materials.

Executive Assistant/ Writer

Freelance
01.2021 - 12.2024
  • Maintained a systematically organized database system to enhance information accessibility in daily operations.
  • Improved client satisfaction by proper scheduling, organizing, and booking appointments and travel arrangements.
  • Ensured smooth administrative processes due to efficient email management and calendar coordination.
  • Selected photography or artwork for covers; chose fonts and arranged design to capture the target readership.
  • Promoted/marketed works utilizing social media platforms.
  • Wrote original written material for multiple types of publications and submitted for approval.
  • provided exceptional writing, editing, and proofreading skills to ensure the content was error-free and engaging.
  • Maintained consistency in company documents by following established style guidelines and templates.
  • Organized material to research and complete writing tasks.
  • Proofread copy written by colleagues and corrected spelling, punctuation, and grammar.

Education

Bachelor of Science - Disaster Management And Sustainable Development

Masinde Muliro University of Science And Technolog
Kakamega, Kenya
01.2016 - 2021.01

Skills

    Administrative Support

    Project Management tools like Asana

    Technical Skills

    Risk Management

    Google Workspace

    Travel Coordination

    Customer Service-Oriented

    Strong research skills

Certification

Virtual Assistant by ALX

Accomplishments

  • I created a comprehensive Notion dossier for the client to ensure that essential information—such as biographies, meeting recaps, and onboarding progress—is easily accessible to the internal team.
  • I recommended the use of Invoiced to automate and track client payments, addressing a cash flow discrepancy that posed a significant risk of financial losses for the client.

Timeline

Executive Assistant

Athena
01.2024 - Current

Executive Assistant/ Writer

Freelance
01.2021 - 12.2024

Bachelor of Science - Disaster Management And Sustainable Development

Masinde Muliro University of Science And Technolog
01.2016 - 2021.01
Virtual Assistant by ALX
Basic First Aid Training
Alternative to Violence
Sarah MubaExecutive Assistant