SAMI SHARLEEN
Ruiru,13
Summary
A detail-oriented and dedicated Program professional adept at coordinating project activities. Highly skilled at communicating with colleagues, monitoring status and achieving key milestones. Enthusiastic problem solver and talented team player with superior planning and decision-making skills.
Overview
8
8
years of professional experience
13
13
years of post-secondary education
Work History
Project Assistant
IPA-GIZ SOGA
Nairobi, Kenya
02.2018 - 06.2020
- Liaised between departments to facilitate communication and keep appropriate parties updated on project developments;
- Performed on-site field surveys and wrote technical narratives to document processes and design changes;
- Managed quality and client deadlines by working closely with staff to maintain adherence with project requirements;
- Built strong relationships with internal and external stakeholders and devised strategies, initiatives and events promoting products and services;
- Developed presentations and reports to facilitate project evaluation and process improvement;
- Adhered to established schedules by facilitating work quality and timely delivery;
- Completed multiple tasks simultaneously to optimize project completion;
- Worked with senior leadership to complete complex projects on time and under-budget;
- Worked with the Center's information system and databases to monitor various aspects related to team functioning (Tracking sheets-Google Docs)
- Coordinated the translation, proofreading and editing of documents as required;
- Organized regular team meetings and conference calls/video-conferences, often over different time zones, including the preparation and distribution of documents and providing the necessary technical devices;
- Aided team members with inputting and editing completion reports;
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
- Facilitated communication between internal and external project stakeholders to keep all parties well-informed;
- Maintained regular updates of travel plans and budget amounts to provide an accurate overview of the Program’s travel budget;
- Scheduled and facilitated meetings between project stakeholders to discuss deliverables, schedules and conflicts;
- Obtained needed resources by strategically negotiating with stakeholders and outside suppliers;
Programme Management Intern
United Nations
Nairobi, Kenya
06.2017 - 12.2017
- Aided with Information analysis, input and Extraction via Programme Information Management System (PIMS)
- Assisted the Monitoring and evaluation Officer with conducting Programme Data Review in Integrated Management and Document Information System (IMDIS)
- Conducted Qualitative and Quantitative Research on Environmental Peace building country profiling for Sudan, Syria, South Sudan, Iraq, Somali, Yemen, Ukraine, Lake Chad Region, and Israel-Palestine.
- Reporting to the Sub Program Coordinator on all issues related to the EEF (Environmental Emergencies Forum) and GSA, with specific emphasis on registration management, session planning, forum document preparation, stakeholder communication and reporting
- Analyzed information and data, and produce reports and briefing papers to be handed to the donors for update of project status.
- Involved in discussions with different stakeholders involved in Environmental Emergencies from different countries in the world such as Sweden, Malawi, South Sudan;
- Acted as Headquarters focal point (Liaison Office) for Conference organization – liaising with Geneva focal points and coordinating with staff, partners and speakers;
- Drafted correspondences such as Memos and Routine Slips;
- Planning for Web Ex/ GoTo Meetings and minutes and notes taking
- Liaised with Grant Administration staff and the Center's travel agency personnel and other outside agencies regarding venue, travel, hotels, and with Catering Services staff for provision, room organization and logistics;
- Coordinated and disseminated all internal and external material, including publicity and background documents for local and international use;
- Sourced for vendors for various services, such as catering, printing services
- Assisted with Consultants recruitment where Under Supervision, Reviewed Consultants’ TOR;
Project Assistant
KEMRI-Tumikia Project
Kwale, Kenya
03.2017 - 05.2017
- Led community sensitization meetings;
- Initiated partnerships and collaborations with other organizations such as World Vision and the government (county);
- Organized materials in readiness for field work and coming up with a plan of work (PoW) and a Work Breakdown Structure (WBS);
- Worked with community health workers to collect and deliver stool samples to the laboratory;
- Explained the study rationale comprehensively and responded to questions from the public regarding the study;
- Conducted data collection by administering questionnaires to community members using smartphones through survey CTO (ODK);
- Organized Focus group discussions with the Community Health Workers to devise a strategy that would enable good catchment of the village members;
- Prepared procurement-budget documents and expenditure reports;
- Conducted treatment coverage surveys and data entry;
- Abiding to the Standard operating procedures/guidelines issued by the project management
Project Assistant
IPA-SHEP Plus
Kitui, Kenya
08.2016 - 12.2016
- Created and updated physical records and digital files to maintain current, accurate and compliant documentation;
- Tracked project changes in system with detailed notes to help stakeholders access and analyze key information;
- Prepared and distributed team-based communications to foster collaboration and enhance team morale;
- Compiled reports and recorded activities for projects as part of comprehensive, compliance-driven recordkeeping strategies;
- Provided assistance with preparation of project-related reports, manuscripts, and presentations;
- Administered quantitative research using survey CTO;
- Led community sensitization meetings where farmers (mostly Women) were educated about the latest-best horticulture farming practices and fertilizer use;
- Prepared procurement budget documents and provided reports on expenditure;
- Maintained databases with updated respondents’ names and account information in an excel sheet;
- Participated in identification and mapping of information needs;
Administrator
Blue Haven Hospital
Nairobi, Kenya
08.2014 - 08.2016
- Assisted executive leaders in decision-making procedures by creating daily reports to advise leaders on corrective actions and process improvements.
- Aided colleagues, managers and customers through regular communication and assistance.
- Managed agendas and calendars, boosting productivity and improving organizational initiatives.
- Managed payroll, transactions, invoicing and budgeting to decrease financial inconsistencies.
- Confirmed accurate completion of forms and reports for admission, transfer or discharge of each program participant.
- Oversaw successful planning and execution of staff meetings, parties and events.
- Computerized office activities, maintained customer communications and tracked records through delivery.
- Screened and transferred incoming calls, took down messages and transmitted information and documents to internal personnel.
- Collected, validated and distributed information to employees.
Research Assistant
Essay Company Limited
Nairobi, Kenya
04.2012 - 08.2014
- Developed fact sheets, graphs and tables to analyze and summarize survey data;
- Gathered, arranged and corrected research data to create representative graphs and charts highlighting results for presentations;
- Planned, modified and executed research techniques, procedures and tests;
- Validated incoming data to check information accuracy and integrity while independently locating and correcting concerns;
- Demonstrated strong writing skills to generate original correspondence and reports;
- Supported research and development efforts to create new products, equipment and processes;
- Prepared materials for reports, presentations and submission to peer-reviewed journal publications;
- Collaborated with leadership team to identify relevant questions and determine best methods of collection;
- Attended seminars and symposiums to improve overall knowledge and understanding;
- Helped team meet regulatory requirements by coordinating documentation and filings;
Education
B.Sc. - Medical Laboratory Science
PASSKenyatta University
09.2010 - 12.2014
Advanced certificate in Business Management -
UPPERCREDITKenya Institute of Management
01.2009 - 03.2009
Certificate in Business Management -
UPPERCREDITKenya Institute of Management
09.2008 - 12.2008
Computer Packages -
Achievers Computer College
01.2008 - 03.2008
Kenya Certificate of Secondary Education 2004-2007 B - undefined
Plain - undefined
M.Sc. - Project Management
Jomo Kenyatta University
01.2014 - 12.2021
Skills
Operations support
undefinedAccomplishments
- Supervised team of 8 staff members.
- At IPA I emerged the best performing employee in my team.
- While interning at UNEP, I was awarded for displaying excellence in, conference planning, organization and coordination resulting to a smooth flow of events.
- At KEMRI was awarded for being the best team player.
- Achieved the most accurate data with no discrepancies by conducting data check using statistical software such as STATA.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
At UNEP was awarded for displaying excellence in all facets of conference planning.
As the Liaison office at UN headquarter Gigiri Nairobi-UNEP, I efficiently coordinated with my colleagues in the different countries to put together the conference. I successfully handled the administrative, procurement, travel and accommodation arrangements for al the participants.
Timeline
Project Assistant
IPA-GIZ SOGA
02.2018 - 06.2020
Programme Management Intern
United Nations
06.2017 - 12.2017
Project Assistant
KEMRI-Tumikia Project
03.2017 - 05.2017
Project Assistant
IPA-SHEP Plus
08.2016 - 12.2016
Administrator
Blue Haven Hospital
08.2014 - 08.2016
M.Sc. - Project Management
Jomo Kenyatta University
01.2014 - 12.2021
Research Assistant
Essay Company Limited
04.2012 - 08.2014
B.Sc. - Medical Laboratory Science
PASSKenyatta University
09.2010 - 12.2014
Advanced certificate in Business Management -
UPPERCREDITKenya Institute of Management
01.2009 - 03.2009
Certificate in Business Management -
UPPERCREDITKenya Institute of Management
09.2008 - 12.2008
Computer Packages -
Achievers Computer College
01.2008 - 03.2008
Kenya Certificate of Secondary Education 2004-2007 B - undefined
Plain - undefined
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