Summary
Overview
Work History
Education
Skills
References
Timeline
Quote
Work Availability
BusinessAnalyst
RUTH MBATARU

RUTH MBATARU

Finance And Project Management Profession
Nairobi

Summary

Well-organized, versatile and reliable Finance and Administation proffession with 4+ years of work experience in Corporate Finance and Accounts management, fund-based accounting, donor fund management and Office administration in a fast-paced environment. Possesses the requisite skills, technical know-how, and industry knowledge required to perform Finance and Accounting tasks to perfection while ensuring compliance to Donor regulations, IPSAS, IAS, IFRS, GAAP's and Internal Controls.

Overview

8
8
years of professional experience
11
11
years of post-secondary education
4
4
Languages

Work History

East African Project Officer

Orthodox Christian Mission Center
USA
02.2024 - Current
  • Facilitating successful project outcomes by maintaining open lines of communication among team members, stakeholders, and senior management.
  • Keeping stakeholders informed of progress through regular status updates clearly communicating any changes to project scope, timeline or budget.
  • Overcoming unforeseen challenges by proactively identifying potential issues promptly developing contingency plans accordingly.
  • Driving process improvements by analyzing current workflows identifying areas for optimization implementing best practices consistently.
  • Improving stakeholder satisfaction by conducting thorough project needs assessments and delivering customized solutions.
  • Negotiating contracts with vendors to secure favorable terms and optimize resource allocation for projects.
  • Developing comprehensive project plans outlining scope, timeline, budget constraints, and risk mitigation strategies.
  • Spearheading cost-saving initiatives by identifying inefficiencies in processes and recommending optimal solutions for improvement.
  • Conducting post-project evaluations to identify areas for improvement and implement best practices in future initiatives.
  • Monitoring progress against established metrics continually adjusting strategies as needed to achieve desired results successfully.
  • Enhancing project efficiency by streamlining communication channels and implementing effective collaboration tools.
  • Increasing team productivity with regular monitoring, feedback sessions, and performance evaluations.
  • Maintaining tactical control of project budgets and timelines to keep teams on task and achieve schedule targets.
  • Keeping senior management well-informed by preparing and presenting project status reports.

FINANCE & ADMINISTRATIVE OFFICER

Orthodox Diocese of Nyeri and Mt. Kenya- African Orthodox Church of Kenya
Nyeri
12.2018 - 12.2022
  • Prepared error-free and timely periodic Financial and Management reports while ensuring their accuracy, completeness and conformance to the reporting standards
  • Key contributions;
  • Ensured excellent administration of all financial and accounting activities (budgeting; asset management; cash flow, management, payables/receivables) and day -day administration tasks of the Church.
  • Assisted the Finance Officer in developing/reviewing, interpreting and implementing financial management and accounting policies and procedures for the Church.
  • Charged expenses to accounts and cost centers by analyzing invoice/expense reports, recording entries of direct invoices per the accounting guidelines.
  • Reviewied all payment vouchers to ensure all supporting documents were attached and processed payments for all financial transactions.
  • Prepared daily bank reconciliation statement and timely follow up of all outstanding items.
  • Performed month-end and year-end closing of the general and subsidiary ledgers processes and procedures.
  • Ensured adequate internal control system over assets, inventory and property management in order to safeguard the interest of the Church.
  • Monitored insurance compensation, sale and purchases of fixed assets
  • Negotiated prices and payment terms with key suppliers taking into account the Church's working capital requirements and cash flow projections.
  • Timely and accurate reconciliations of receivables and payables on a regular basis.
  • Reduced cash outflow significantly by negotiating for credit limit extension and partial payments.
  • Substantially reduced audit adjustments by recording transactions correctly.
  • Minimized overdrafts and loans by preparation of timely and accurate cash flow forecasts.
  • Maintained a proper filing system of all the Church Finance & Accounting records.
  • Managed internal and annual external audit exercises, prepared audit follow-up plans and ensured that action plans are implemented including the management letters.

FINANCE & ADMINISTRATIVE ASSISTANT

Indigenous Strategy and Institution for Development (ISID)
10.2017 - 08.2018
  • Assisted the Finance Officers in managing, handling, recording and reporting on the organization's funds and assets in a professional and efficient manner and in accordance with IFRS and ISID internal financial policies
  • Key deliverables;
  • Assisting the Finance Officers in preparing and reviewing Project budgets to ensure only eligible costs are budgeted for, and all activities budgeted for are in line with the approved work plan.
  • Updated Projects expenditure into Microsoft Dynamics NAV, ensuring it was properly and accurately coded and captured into the correct budget lines.
  • Captured all Financial data and maintain up to-date, accurate and complete records for all the program activities.
  • Filled program withholding and PAYE taxes while ensuring compliance to Donor regulations.
  • Examined financial transaction supporting documentations to ensure completeness, accuracy, timelines and allowability of costs.
  • Ensured timely and accurate processing's of field claims reimbursements in compliance with Donor policies and donor rules and regulations to avoid disallowed costs.
  • Prepared expenditure reports and ensured all payments were authorized, supported with proper documentation and posted on the accounting system.
  • Projects financial reporting - produced monthly and quarterly actual v budget (variance) analysis and other management information that was required from time to time
  • Processed invoices received from vendors in an orderly manner and ensured they were duly supported by proper documentation.
  • Petty cash management including maintenance of petty cash records and completion of cash reconciliation at each month end.
  • Streamlined petty cash process by introducing controls / cash handling policy that had a positive impact on its management leading to a decrease on audit queries on the same.
  • Managed the archive of financial records, ensuring that all documentation was secured confidentially and can be easily retrieved as required.
  • Liaised with Auditors, ensured document availability, information provision and all the necessary support required.

TRANSPORT & ADMINISTRATIVE ASSISTANT

Zomu Global Logistics Ltd
01.2017 - 08.2017
  • Responsible for Vehicle/ Fleet management and day -day Office operations management
  • Key deliverables;
  • Handled day -day administrative support tasks, creating and maintaining a pleasant and safe work environment, ensuring high levels of organizational effectiveness.
  • Assisted the transport manager in ensuring fleet safety compliance, managing fleet budgets and controlling costs with most effective fleet allocations.
  • Planned and scheduled vehicle fleet movements on daily basis to meet production and administrative needs within budget
  • Monitored usage and conducted daily checks and inspections on vehicles for preventive maintenance planning.
  • Ensured all vehicles were road worthy and had valid documentation i.e
  • Insurance & NTSA Certificates.
  • Monitored fuel purchases by administering fuel cards for all vehicles to their respective drivers.
  • Delivered solutions to logistics problems while maintaining high levels of quality and service within budgetary requirements.

OFFICE ADMINISTRATOR

Straight Media EA Ltd
01.2016 - 12.2016
  • Provided efficient administrative support to the Office team and exceptional front office service to ensure efficient and effective running of day-to-day Office operations
  • Key contributions;
  • Responded to general enquiries to clients about the company services and processes while identifying and assessing Customer needs to achieve first-call resolution, satisfaction and retention.
  • Handled flow of Client's through the Company and ensured that all Front Office responsibilities were completed accurately and delivered with high quality and in a timely manner.
  • Managed calendars / dairy for the team in a timely and appropriate manner.
  • Organized meetings and ensured they were effectively scheduled and that relevant documents are prepared and provided to all participating members.
  • Managed the Office email address, ensuring prompt, actual and factual responses within 12 hours.
  • Attended to all incoming telephone calls in a timely and professional manner and directed to respective offices/staff.
  • Ensured that the office was clean, neat and well organized at all times.
  • Maintained and tracked levels of stationery and office supplies and prepared Procurement requisitions based on stock levels.
  • Ensured timely payment of utility bills to avoid accruing interest and penalties.
  • Received a merit raise for strong attention to detail, exemplary customer service and team-player attitude
  • Set up a user-friendly filing system which improved record keeping, document retrieval time and optimal accessibility of information in the Office.

Education

Master of Business Administration - Finance - undefined

The University of Nairobi

Certified Public Accounting - undefined

KASNEB Examination
01.2020 - 04.2023

Bachelor of Business Management (Finance and Banking option) - undefined

Rongo University
01.2013 - 04.2016

Kenya Certificate of Secondary Education - undefined

Gataragwa Girls High School
01.2007 - 04.2011

Skills

Budgeting and variance reporting, cash flow management, treasury management, general ledger administration and multi currency bank statement reconciliationsundefined

References

  • His Grace Bishop Neofitos David Kong'ai, The Presiding Bishop | Orthodox Diocese of Nyeri and Mount Kenya, +254722295720, bishopneofitos@gmail.com
  • Hussein Arero Jirma, Chief Executive Officer, Indigenous Strategy and Institution for Development (ISID), +254727868095, jirmaarero@yahoo.com
  • James Mbugua, Senior Accountant, Nairobi City County, +254722337976, jamesmbugua2002@yahoo.com

Timeline

East African Project Officer

Orthodox Christian Mission Center
02.2024 - Current

Certified Public Accounting - undefined

KASNEB Examination
01.2020 - 04.2023

FINANCE & ADMINISTRATIVE OFFICER

Orthodox Diocese of Nyeri and Mt. Kenya- African Orthodox Church of Kenya
12.2018 - 12.2022

FINANCE & ADMINISTRATIVE ASSISTANT

Indigenous Strategy and Institution for Development (ISID)
10.2017 - 08.2018

TRANSPORT & ADMINISTRATIVE ASSISTANT

Zomu Global Logistics Ltd
01.2017 - 08.2017

OFFICE ADMINISTRATOR

Straight Media EA Ltd
01.2016 - 12.2016

Bachelor of Business Management (Finance and Banking option) - undefined

Rongo University
01.2013 - 04.2016

Kenya Certificate of Secondary Education - undefined

Gataragwa Girls High School
01.2007 - 04.2011

Master of Business Administration - Finance - undefined

The University of Nairobi

Quote

Each small task of everyday life is part of the total harmony of the universe.
Saint Thérèse de Lisieux

Work Availability

monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
swipe to browse

Similar Profiles

CREATE PROFILE
RUTH MBATARUFinance And Project Management Profession