Postro
RUTH KIMANI
Executive Assistant
Wangige
Summary
I am dedicated to helping organizations improve their office systems by delivering key logistical and clerical support to internal teams, vendors and other stake holders. I work behind the scenes to make sure my executive and the company runs smoothly. I have previous experience administration and logistics, thrived in all roles with my vast international exposure, friendly demeanor and excellent communication skills which all improve service delivery.
Overview
5
5
years of professional experience
8
8
years of post-secondary education
2
2
Certifications
1
1
Language
Work History
03.2023 - Current
- Conducting market research to identify potential suppliers and evaluate their products and services
- Negotiating contracts, terms, and pricing with suppliers to obtain the best value for the organization
- Coordinating the transportation and delivery of goods to the organizations’s facility or customers
- Collaborating with warehouse teams to ensure accurates stock levels and timely aroder fulfillment
- Implementing logistics systems and software to monitor inventory and streamline processes
- Compliance and risk management by staying updated on relevant laws and regulations as well as identiofying and mitigating potential risks in the supply chain such as shortages or disruptions in transportation
- Maintaining strong relationships with suppliers, ensuring open lines of communication and effective collaboration.
INTERNATIONAL LOGISTICS AND ADMINISTRATIVE SPECIALIST
SANY Heavy Industry (Co) Kenya Limited
11.2020 - 03.2022
- Coordinated the processing of key financial and logistical documents of the organization where applicable
- Executed proper planning of heavy machines and spare parts transportation modes by sourcing for suitable and cost friendly trucks, courier delivery services, as well as loading supervision
- Inventory management: Received new stock and placed orders to replenish stock while analyzing data to anticipate future needs
- Mitigated product damage to make sure company equipment stayed in good condition for future sale or exhibition events
- Ensured timely delivery of client products by monitoring shipments until arrival to client work site and resolving any shipment issues
- Facilitated collaboration and nurtured relations with key partners such clearing agents, shipping agents, company lawyers, and relevant office equipment suppliers
- Reduced operational costs by conducting market surveys to ascertain various market prices, monitoring of sea, air, and road shipments, costs, timelines, and productivity
- Improved office systems by procurement of office supplies as well as maintaining them
- Generated and distributed official communication including memos and translation of information / documents where applicable (Chinese - English, English- Chinese)
- Scheduled meetings and appointments ,taking of minutes and reports preparation
- Made travel arrangements for company executives
- Manned the reception area, received and screened visitors and clients
- Kept and updated records as well as filing and organization of documents
- Coordinated recruitment of new employees, screened applicants, arranged for interviews and initiated onboarding procedures for new employees
- Updated company policies where applicable
- Monitored and coordinated employee daily attendance and leave days
- Managed employee disputes and communicated pressing employee concerns with the organization’s management
- Maintained and updated employee records such as their personal details and emergency contacts
- Implemented employees’ health and safety procedures and policies stipulated by the company.
OFFICE ASSISTANT
Redhill Engineering Works
01.2020 - 11.2020
- Developed department/office plans, set goals and deadlines, implement procedures to improve productivity and customer service
- Performed administrative duties in support of office staff including, coordinating and scheduling calendar appointments, meetings and travel
- Handled front office operations, client reception, receiving and directing incoming calls
- Prepared quotations, pro-forma and commercial invoices for prospective customers
- Logistics planning and facilitating transport of technicians and work equipment to site
- Supervision of technicians on client work site to make sure all metal fabrication installations are well done as per client standards
- Oversaw maintenance of all company vehicles and making sure they are properly serviced.
PUBLICITY COORDINATOR
Women, Virtue, WOV, Tianjin
01.2019 - 12.2019
- Organized and hosted events successfully
- Responded to media enquiries and portrayed a good image of the organization to the general public
- Designed and created flyers, brochures, and other publicity materials for promoting events
- Prepared conclusive reports
- Monitored and analyzed campaigns to ensure they are aligned with the established strategy
- Attended team meetings and offered administrative support
- Volunteered for charity and cared for the elderly in Tianjin.
Education
Bachelor of Arts - Chinese Language And Literature
Tianjin Normal University
Tianjin, China 05.2016 - 05.2019
Certificate - Chinese Language And Culture
Confucius Institute University of Nairobi
Nairobi, Kenya 05.2014 - 05.2016
High School Diploma K.C.S.E - undefined
Kambui Girls High School
04.2010 - 05.2013
Skills
Customer serviceundefined
Software
MS Office
Cloud computing
Certification
Administrative Professional Foundations
Timeline
03.2023 - Current
Administrative Professional Foundations
12-2022
International Logistics
11-2022
INTERNATIONAL LOGISTICS AND ADMINISTRATIVE SPECIALIST
SANY Heavy Industry (Co) Kenya Limited
11.2020 - 03.2022
OFFICE ASSISTANT
Redhill Engineering Works
01.2020 - 11.2020
PUBLICITY COORDINATOR
Women, Virtue, WOV, Tianjin
01.2019 - 12.2019
Bachelor of Arts - Chinese Language And Literature
Tianjin Normal University
05.2016 - 05.2019
Certificate - Chinese Language And Culture
Confucius Institute University of Nairobi
05.2014 - 05.2016
High School Diploma K.C.S.E - undefined
Kambui Girls High School
04.2010 - 05.2013
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