Ruth Atieno Mboya
Senior Procurement Officer
Nairobi, Nairobi Province,30
Summary
Experienced Procurement & Purchasing Professional | 10+ Years in Supply Chain Management | ICT
Detail-oriented procurement professional with over 10 years of experience in supply chain operations, vendor negotiations, and inventory management. Proven track record in cost-saving initiatives and strategic purchasing Manager at African Cotton and Hilalium and Sons(URHome). Bringing tech-savvy solutions to streamline procurement processes. Seeking to contribute expertise in a dynamic purchasing or supply chain management role.
Overview
13
13
years of professional experience
Work History
Senior Procurement
10.2025 - Current
- Develop and implement procurement strategies aligned with company goal
- Lead cost-reduction and value-optimization initiatives (like the savings I achieved at Hilalium and Sons)
- Forecast purchasing needs and plan long-term supplier capacity
- Identify risks in the supply chain and create mitigation plans
- Source, evaluate, and onboard suppliers
- Lead price negotiations and contract terms
- Build long-term supplier relationships and performance frameworks
- Ensure suppliers meet quality, compliance, and delivery standards
Procurement Officer/Store Manager/IT Reliever
African Cotton Industries Limited
06.2017 - 09.2025
- Source and purchase machine spare parts from local and international suppliers
- Manage RFQs, quotation analysis, and supplier negotiations
- Develop and maintain strategic supplier relationships
- Ensure availability of critical spare parts to support operations
- Manage international purchasing, shipping, and customs clearance processes
- Coordinate freight, insurance, duties, and delivery timelines
- Monitor shipments and resolve logistics issues
- Calculate total landing cost per product (purchase price, freight, duties, insurance, clearance, and local transport)
- Conduct cost analysis and price comparisons
- Control procurement budgets and monitor expenditures
- Maintain accurate procurement financial records and documentation
- Oversee receiving, inspection, storage, and issuance of spare parts
- Maintain accurate inventory records and stock valuation
- Set reorder levels and manage stock replenishment
- Prevent stockouts, overstocking, and material losses
- Ensure proper storage practices and inventory control procedures
- Work with maintenance and engineering teams to forecast spare parts requirements
- Monitor usage trends and optimize stock levels
- Implement inventory control systems and reporting processes
- Ensure procurement and stores operations comply with company policies
- Maintain audit-ready records for procurement and inventory
- Prepare reports on spend, stock levels, supplier performance, and cost savings
Production Clerk
African Cotton Industries Limited
12.2015 - 05.2017
- Transferring production data from paper formats into computer files or database systems using keyboards, data recorders or optical scanners.
- Very conversed with excel
- Verifying production data by comparing it to source documents.
- Updating existing production data.
- Retrieving production data from the database or electronic files as requested.
- Performing regular backups to ensure production data preservation.
- Sorting and organizing paperwork after entering production data to ensure it is not lost.
- Handling department costing reports.
- Making daily attendance report for the team.
IT Intern
Davis and Shirtliff
04.2015 - 08.2015
- Installation of operating system.
- Training and supporting clients regarding I.T
- Computer maintenance and repairing
- End user support.
Intern
Bandari SACCO
01.2013 - 03.2013
- Computer data backup.
- Network installation and computer application.
- Basic AutoCAD drawing
- End user Support
- Software and hardware installation
- Computer maintenance and repair
- Cheque and loan reconciliation
- Customer service
Education
Bachelor of Business Management - Purchasing and supplies option
University of Eldoret
01-2019
Diploma - Information Communication Technology
Mombasa Technical Training Institute
01-2013
Kenya Certificate of Secondary Education - undefined
Malindi Brilliance High School
01-2010
Skills
Strategic sourcing & category management
Budgeting and cost control
Stakeholder management (cross-functional teams)
ERP systems (SAP, Oracle, Sage, FMs, CEPSP etc)
Advanced knowledge in MS Office application, especially in Excel / data reporting
High-level negotiation
Accomplishments
- Cost cutting.
- I have been able to bring down Machinery Spare parts purchase cost from 13Million per year to Between 1.5Million – 3Million per year at African Cotton Industries in my senior role.
- I successfully reduced the cost of KEBS labels by 42% and cartons by 40% at Hilalium and Sons within a period of 4 months among others.
- Problem-solving skills.
- I created an engineering store module, made a reorder level for every item. This enhanced my FMCG skills in that no machine operation was stopped due to lack of machine spare part at African Cotton Industries.
Timeline
Senior Procurement
10.2025 - Current
Procurement Officer/Store Manager/IT Reliever
African Cotton Industries Limited
06.2017 - 09.2025
Production Clerk
African Cotton Industries Limited
12.2015 - 05.2017
IT Intern
Davis and Shirtliff
04.2015 - 08.2015
Intern
Bandari SACCO
01.2013 - 03.2013
Diploma - Information Communication Technology
Mombasa Technical Training Institute
Kenya Certificate of Secondary Education - undefined
Malindi Brilliance High School
Bachelor of Business Management - Purchasing and supplies option
University of Eldoret