Ronald Taiwa
Finance Manager
Nairobi
Summary
My goal is to solve modern human challenges by utilizing my Finance and Accounting skills. Results-driven Finance Manager experienced in financial statement review, auditing and reporting. Well-versed in producing reports, evaluating department operations and handling month- and year-end closings. Meticulous, conscientious and methodical in approach. To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
16
16
years of professional experience
8
8
years of post-secondary education
Work History
Finance Manager
Triangle Institute
07.2017 - Current
- Finance In charge with an overall budget of USD 90M, Tusome is a USAID funded early grade learning and literacy program working in an all-public school in Kenya
- We work with over 90,000 teachers and some 24,000 primary schools
- In the last three months I reimbursed over 77,000 teachers
- Duties and Responsibilities:
- Overall responsible for sound financial management of both Tusome and Tayari projects
- Provide line management to the projects’ finance team
- Capacity building and training of project staff on RTI financial policies, procedures, processes, and systems
- Monitor and strengthen the projects’ internal control systems
- Manage mobile money and bank disbursements to vendors, staff, and training events participants
- Ensure completeness and accuracy of ledgers as posted in the accounting systems
- Ensure timely submission of monthly accounting reports including trial balances, balance sheets, P&L statements to RTI Home Office
- Review and approve balance sheet reconciliations
- Support Home Office based project coordinator in projects’ budget monitoring and control
- Manage and oversee projects’ internal and external financial audits
- Manage relationships with external stakeholders such as banks, mobile money service providers and vendors
- Any other duty as assigned by the supervisor or the COP
Roving Finance Specialist
International Rescue Committee
10.2013 - 12.2016
- Coordinate the development of the donor budgets for all projects, ensuring that budget is submitted on timely basis and all organization costs are budgeted
- Prepare and submit accurate funding requests to HQ
- Submit timely and accurate cash flow to HQ
- Review the cash and bank reconciliations and ensure that all reconciling items are followed up and addressed
- Prepare financial analyses to enable management to get information for decision making about over/ under-expenditure, among this is BvAs
- Together with the Program and grants team, ensure that Program management team reviews the financial reports and expenditure within the program every month, identifying areas that need corrective management action
- Work with Program staff, community leaders and other partners to identify and respond financial issues raised
- Review the financial documents e.g., Purchase Requests, Employee Expense Reports, Payment request, personnel requisition forms, bid analyses, Purchase Orders to ensure accurate account allocation and proper coding of Program expenses
- Provided leadership in grant reporting, budgeting, and assigning T codes to new budgets
- Take part in monthly inter-departmental meetings where feedback on BvAs is discussed and act on the action points
- Ensure that all projects achieve acceptable financial audit results by implementing interventions in accordance with established policies
- Prepare adjusting journal entries and unsure they are posted in SUN
- Take part in monthly closing procedure; includes preparation of journals among these salaries, depreciation, rent, medical, revenue recognition, and balance sheet reconciliation
- Supervised the Assistant Accountant and intern in the program
- This will involve
- Review of all the work done by the Assistant Accountant and interns by the
- Performance Management - Setting objectives and conducting performance evaluation for the Assistant Accountants
- Coaching and capacity building - Imparted appropriate mentoring, coaching and supervision to equip, motivate and empower a new generation of financial leaders
- Assets Utilization & Control
- Review payment authorization vouchers, back-ups for invoices and follow up with the respective managers for the prompt approval and assist in the preparation of journal entries
- Review checks prepared before they are signed by Finance Controller and other signatories, while ensuring that the expenses are accurately coded
- Performed accurate funding reconciliation between country office accounts and the HQ monthly
- Administer staff business advances/ floats and ensured that floats are accounted for as per IRC Kenya Employee handbook
- Ensured that aging analysis of business advances and floats is prepared and attached to the financial report
- Follow up on outstanding advances with the affected staff
- Maintain an accurate and updated fixed assets register for the program
- Maintain an appropriate and transparent procurement system in liaison with Finance and Supply Chain in line with IRC procurement policy
- Monitoring, Evaluation and Reporting
- Prepare and submitted timely, accurate and reliable monthly and quarterly financial reports to HQ
- Monitor program's expenditures and advised the Program team on strategic options accordingly
- Ensure special and grants projects close out are done according to the guidance as stipulated in the FFM and the donor’s requirements
- Monitor and ensure appropriate use and safety of all Program assets
- Prepare timely and accurate grants reports that meet the donor standards and submit the same to various donors
- Ensure that VAT analysis for US grants is analyzed and where there is need for any refund the same is requested on time
- Ensure that all the audit recommendations are implemented within the first 60 days from the date the audit report is out
- Review and ensure that all staff charged to the grants have prepared and submitted timesheets for their functions
- Promotion of Organization business and Image
- Maintain good relationship with suppliers by facilitating timely and accurate payments in line with IRC policy
- Conducted training of partner and local institutions on IRC financial procedures and provide regular support supervisory visits
- Conduct audit, review and capacity building of local partner institutions to ensure sound financial management of sub granted funds
- Provided financial capacity leadership, mentorship and coaching to local institutions sub-granted by IRC
Finance Officer
Mercy Corps Kenya
10.2011 - 10.2013
- Receiving of vendor invoices and LPO’s, attached all the supportive documentation
- Perform arithmetic check between the LPO’s and Invoices
- Ensure payments are processed within the 30 days once the invoices are received at accounts office
- Track all the contracts by developing an analysis for all the payments made against the contract amount
- Respond to vendor queries whenever they arise
- Maintain good relationship with suppliers by facilitating timely and accurate payments in line with MC procurement policy
- Capture the payments using the voucher interface, journal import into Navision database
- Attach the journal listing to the payment voucher for review
- Liaise with respective departments for details (Summary call lists, CIM, Admin….) to determine charges are made appropriately
- Ensure contractual payments are done within the contract time stipulated
- Ensure no utilities disconnections are experienced due to none/late payments
- Submit timely and accurate cash flow consistent with approved budget by 6th of every month
- Prepare the bank reconciliation for field office and ensuring that all reconciling items are followed up and addressed:
- Together with the Chief of Party plan for and ensure that MC management review the financial reports and expenditure within the field office every month, identifying areas that need corrective management action
- Work with MC staff, community leaders and other partners to identify and respond appropriately to local financial capacity & management issues within MC partners
- Review of payment authorization vouchers, back-ups for invoices and follow up with the respective managers for the prompt approval
- Assist in the preparation of journal entries
- Review cheques before they are signed by the Chief of Party, while ensuring that the expenses are accurately coded
- Prepare and submit timely, accurate and reliable monthly and quarterly financial reports to the country office
- Conduct training of partner local institutions on MC financial procedures and provide regular support supervisory visits
- Conduct reviews of local partner institutions to ensure sound financial management of sub granted funds
Finance Officer
Care International In Kenya
01.2010 - 09.2011
- Maintained daily booking of all transactions and reconciliation of cash and bank balances
- Reconciled reports detailing income, expenditure and cash/ bank reconciliations, budget follow ups and tracking
- Assisted in preparation and follow up of budgets
- Ensured that all expenses were properly authorized before payment
- Maintaining Accounts Receivable, Payable and Prepayments
- Assisted in procurement process: prequalification of suppliers
- Ensured that all payments were prepared on time and in accordance with all financial guidelines
- Preparing monthly Management Accounts as well as the budget variance reports
- Preparing of Donor financial reports
- Assisted in the preparation of staff payroll
- Maintained an effective accounting filing systems for the company
- Assisted in the daily preparation of financial statements for final audit
- Assisted the Senior Admin./Finance Officer in the preparation of budgets
- Provided leave cover for the senior Accountant
Finance Accountant
World Vision Somalia
06.2007 - 12.2009
- Prepared and processed purchase orders, invoices, cheque requests, manual cheques, and contract payments
- Ensured purchase orders, receiving and invoices are matched
- Was responsible for processing and maintenance of encumbrances (Fee for Service Contracts, Lease Agreements, Rental Agreements, etc.)
- Reviewed and approved purchasing and accounts payable transactions
- Provided guidance regarding purchasing and financial standard practices to college personnel and vendors
- Provided basic purchasing and accounts payable orientation to new employees
- Liaised with Budget Officer to solve day to day budget issues
- Provided reports as required by Finance management team
Education
A Masters - Business Administration Finance
Jomo Kenyatta University of Agriculture
01.2020 - 05.2023
Bachelor of Commerce - Finance
University of Nairobi
01.2001 - 04.2005
Kenya Certificate of Secondary Education (A- Minus - undefined
Moi High School
Skills
undefined
Accomplishments
- Supervised team of 10 staff members
- Used Microsoft Excel to develop fuel tracking spreadsheets.
- Collaborated with team of 5 in the development of Gooseberry/strawberry payments system for reimbursing teachers
Affiliations
- Institute of Certified Public Accountants(ICPAK)
Timeline
A Masters - Business Administration Finance
Jomo Kenyatta University of Agriculture
01.2020 - 05.2023
Finance Manager
Triangle Institute
07.2017 - Current
Roving Finance Specialist
International Rescue Committee
10.2013 - 12.2016
Finance Officer
Mercy Corps Kenya
10.2011 - 10.2013
Finance Officer
Care International In Kenya
01.2010 - 09.2011
Finance Accountant
World Vision Somalia
06.2007 - 12.2009
Bachelor of Commerce - Finance
University of Nairobi
01.2001 - 04.2005
Kenya Certificate of Secondary Education (A- Minus - undefined
Moi High School
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