ROBERT MAINA MUHINDI
Nairobi,30
Overview
19
19
years of professional experience
Work History
Regional Risk and Compliance Coordinator
DANISH REFUGEE COUNCIL
06.2019 - Current
- Key Responsibilities: General Compliance:.
- Design, Implement and maintain testing systems to ensure that all offices are following DRC/DDG procurement, administrative policies and accepted accounting principles.
- Carry out internal compliance assessments to ensure that DRC/DDG and donor guidelines are implemented and upheld and that the findings are captured in the risk register/issues log.
- Establish processes for the compliance team in consultation with Regional Grants, Compliance and Risk management Manager to ensure proper workflow, filing, and archiving of key documents is in place.
- Coordinate and schedule necessary training of finance and non-finance staff to ensure that DRC/DDG and donor requirements are understood.
- Quality assurance and provide input on day to day Project Cycle management process flows, As a member of the Risk Management Task force, input into CO and RO risk registers and Issues log (IL) to ensure comprehensive reporting and escalation on risk and compliance.
- Work closely with Regional Grants, Compliance and Risk management Manager to provide effective support in Counter Fraud measures to address Fraud Risk.
- Provides periodic updates to ESMT on regional compliance Trend.
- Coordinates with other HODs to plan coordinated compliance reviews and training as well as maintaining a close track of high risk non-compliance matrix.
- Partnership.
- Monitor that Partner capacity assessments are done for all potential implementing partners across the region by CO teams and for RO managed grants and ensure that capacity strengthening plans are put in place where deficiencies are noted.
- Flag high risk concerns to management and ensure mechanism is in place at the Country offices and for RO managed grants to monitor for sub-contracted partners.
- Monitor the performance of partner organizations for compliance with DRC/DDG rules and relevant donor requirements and ensure a system is in place for follow up action.
- Support the process of due diligence of partners, vendors and other providers against main donor databases.
- Programme support.
- Regularly review and suggest improvements to internal control environment on existing processes as well as new proposed internal processes.
- E.g.
- Cash transfer procedure offering practical acceptable solutions to programs.
- Provide instruction on compliance issues at kick-off meetings throughout the region.
- Support Management during start up or office closures to flag and identify risk potential risk and areas of exposure to management.
- Carry out donor specific compliance trainings during support visits to ensure operations within the region are meeting required standards.
- Carry out local NGO Partner training on good financial management practices.
- Carry out partner capacity assessments as and when required to provide recommendations as necessary.
- Risk Management.
- Track all high risk areas and identify action required from regional reviews for reporting to SMT as well as follow up with countries on implementation.
- Review the Regional grants portfolio to ensure that risk assessments are in place for grants above 50m DKK, support Countries to ensure that the risk mitigation plans are in place Audit and Capacity Assessment Support and Oversight:.
- Take Lead and coordinate donor capacity and system assessments.
- Take lead in high risk donor audits and ensure required procedures are followed to timely address audit queries as appropriate as per audit policy.
Interim Head of Support Services
DANISH REFUGEE COUNCIL
11.2018 - 04.2019
- Main responsibilities General Management.
- Lead and manage the support managers (including people planning, performance, well-being and development).
- Manage, deliver and report on current operations programme support in geographic scope.
- Establish high performing support teams ensuring high-quality approaches are maintained.
- Develop and improve operational approaches, compliance and systems, and support the Regional/Country Director to build and deliver effective and sustainable interventions.
- Responsible for the strategic development, management and implementation of the support operations.
- Ensure appropriate technical support is available to programs, in line with organizational priorities.
- Ensure support for annual planning and review processes.
- Direct responsibility for ensuring that the DRC Programme operates in accordance with DRC’s support function guidelines Operational management and development.
- Oversee the operational support units for the country/region by providing strategic leadership and technical support to the areas under his/her supervision.
- Support the Regional Director and the Senior Management Team in liaising with donors and authorities, especially as relates to issues of compliance, registration, and audit.
- Supervision, audits and controlling and implementation of corrective actions related to DRC’s operational standards within support area.
- Ensure that DRC retains and continually develops its operational capacity to provide rapid emergency response in particular within its procurement and transport system.
- Develop a risk management plan for the country that identifies the major financial and operational risks and implement a mitigation strategy.
- Ensure that all administrative and legal-related systems are accurate and maintained.
- Work to build the capacity of the operational support staff throughout the operation though frequent in-service training sessions and mentoring support.
- Contribute to the development and implementation of DRC’s global development initiatives Technical Line Management responsibilities.
- Provide technical guidance and support to other Employees in same technical area, who report to a different Manager.
- Advise on and promote understanding and application of DRC policies, procedures and principles.
- Raise non-compliance.
Interim Finance Specialist
DANISH REFUGEE COUNCIL
09.2018 - 10.2018
Interim Head of Finance
DANISH REFUGEE COUNCIL
06.2017 - 08.2017
- Coordination of donor report preparation and reviewing of final transactions.
- Identification of the co-funding and facilitating setting up of the same on Navision.
- Line management of country finance team and supervision of their tasks.
- Representing the program during regional meeting and proposing mechanisms to manage risk.
- Preparation of reports to be submitted to regional office for review and assessment of country finance operation (APIs, Prognosis, Risk register etc).
- Coordination of the Rolling Action Plan to ensure all transactions are captured accurately prior to preparation of donor reports and ensuring the team keeps to the timelines.
- Participation in the recruitment of country office finance team through test preparation and interviews.
- Monitoring and updating the 2017 Master budget.
- Preparation of Fund transfer/disbursement request to donors in line with signed agreement.
Head of Finance
Danish Refugee Council
01.2016 - 12.2016
- And Danish Demining Group - Somalia Key Responsibilities.
- Introduction and maintenance of accurate and timely Financial Systems.
- This includes the formal preparation, ensuring accurate data entry in all cost centres, consolidating and checking of field accounts, liaising with the Regional Office over the finalization of monthly and periodic programme accounts and preparing expenditure-against-budget reports and budget forecasts with project managers.
- Supervising, controlling and implementing corrective actions related to DRC and donor minimum standards for operations during an emergency.
- This includes supervision of all financial reporting and financial procedures, donor reporting and audits, cash flow and liquidity management, legal framework and reporting relations to national authorities.
- Ensure compliance with all DRC and donors policies and procedures for financial, grant and asset management.
- The existence and maintenance of an accurate and timely Management Information System such as overall planning, budget and control of expenditures for shared operational costs, but also coordination of budgeting and expenditure related to programme implementation.
- Manage the organizations risks by ensuring all relevant policies and procedures are implemented effectively and communicate risks to the Senior Management team for decision making purposes.
- Ensure effective management of fiscal function and performance, ensuring compliance to policies of risk management and that risks are identified, managed and mitigated.
- Ensure internal and external financial reporting is completed on-time and to organizational and donor standards.
- Systems development and roll out of systems already developed in close cooperation and coordination with DRC-DDG’s headquarters and Regional Office.
- This includes tools for monitoring shared expenditures, donor co-funding and decentralized book keeping and grants management systems.
- Share and coordinate finance related information with the Country Director and other staff, and attend any internal coordination meetings.
- Liaise with donors and other government officials, especially as relates to issues of compliance, and audit.
- Direct supervision and management of staff in the relevant areas of responsibility.
- Work to build the capacity of finance and administrative staff members throughout the DRC-DDG Somalia operation through frequent in-service training sessions and mentoring support.
- Ensuring compliance areas of such as local taxation and the like are dealt with professionally and in accordance with local legislation.
- Any other duties as agreed with the Operations Director.
COUNTRY FINANCE MANAGER
DANISH DEMINING GROUP
04.2015 - 01.2016
FINANCE OFFICER
Danish Refugee Council Regional Office
06.2013 - 03.2015
Project Accountant
Christian Mission Aid
01.2013 - 06.2013
Regional Accountant
ACTIONAID INTERNATIONAL KENYA
01.2009 - 01.2013
Accountant -payables & Investments
OLD MUTUAL LIFE ASSURANCE COMPANY LTD
07.2006 - 04.2008
POSITION: ASSISTANT ACCOUNTANT
MADISON INSURANCE COMPANY KENYA LTD
08.2001 - 07.2006
Education
Master of Arts - Project Planning and Management
University of Nairobi
02.2017 - Current
ACCA Part III (Qualified Accountant) - undefined
Bachelor of Commerce - Accounting Option
Catholic University Of Eastern Africa
01.1996 - 01.2000
French languageAwarded: Level IV (Diploma) - undefined
Alliance Francaise
01.1994 - 01.1996
Accomplishments
1. Developed various tools for risk management, budget management
2. Cleaned and resolved all the issues in the control accounts
3. Timely reporting to donors
Skills
ACCAundefined
Timeline
Regional Risk and Compliance Coordinator
DANISH REFUGEE COUNCIL
06.2019 - Current
Interim Head of Support Services
DANISH REFUGEE COUNCIL
11.2018 - 04.2019
Interim Finance Specialist
DANISH REFUGEE COUNCIL
09.2018 - 10.2018
Interim Head of Finance
DANISH REFUGEE COUNCIL
06.2017 - 08.2017
Master of Arts - Project Planning and Management
University of Nairobi
02.2017 - Current
Head of Finance
Danish Refugee Council
01.2016 - 12.2016
COUNTRY FINANCE MANAGER
DANISH DEMINING GROUP
04.2015 - 01.2016
FINANCE OFFICER
Danish Refugee Council Regional Office
06.2013 - 03.2015
Project Accountant
Christian Mission Aid
01.2013 - 06.2013
Regional Accountant
ACTIONAID INTERNATIONAL KENYA
01.2009 - 01.2013
Accountant -payables & Investments
OLD MUTUAL LIFE ASSURANCE COMPANY LTD
07.2006 - 04.2008
POSITION: ASSISTANT ACCOUNTANT
MADISON INSURANCE COMPANY KENYA LTD
08.2001 - 07.2006
Bachelor of Commerce - Accounting Option
Catholic University Of Eastern Africa
01.1996 - 01.2000
French languageAwarded: Level IV (Diploma) - undefined
Alliance Francaise
01.1994 - 01.1996
ACCA Part III (Qualified Accountant) - undefined
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