Pollycarp Kiruai
Projects Manager
Meru
Summary
Project Administrator and Certified Public Accountant student with over 3 years worth of experience in government operations. Broad expertise in Project management and development of Organizational Structures across various state departments; Nairobi Metropolitan Service, Housing and Urban Development and Public Service And Youth. Track record of driving impact in project implementation, budget preparation, and financial management monitoring within multiple project lifecycles, management of cash flow, and providing administrative support to diverse teams. Possesses the professional capability to implement standards and procedures that improve organizational functionality. Leverages solid foundation in people management and leadership to build cohesive team environments that spur excellence in delivery. An exceptional communicator in English and Swahili.
Overview
8
8
years of professional experience
1
1
Certification
2
2
Languages
Work History
Enterprise Groups Trainer
UWEZO FUND Kenya
08.2016
- Mobilizing enterprise groups for the training sections.
- Developing a training framework according to the UWEZO FUND manual.
- Training the groups' members on enterprises such as funds and project management, interrelations among other issues relating to UWEZO FUND.
Projects Manager
Morn Ridge Limited
05.2024 - Current
- Oversee, manage, and direct projects from tendering to completion.
- Coordination budgeting, materials estimate in liaison with the Projects Engineers and Quantity Surveyors.
- Review and monitor the project plans and work plans.
- Monitoring receivable income collections and liaising with the clients to ensure timely payments.
- Track inventory regularly.
- Prepare internal and external reports pertaining to project status.
- Plan to prevent problems and resolve any emerging ones.
- Monitor, guide and ensure compliance projects.
- Coordination subcontractors.
- Manage and mitigate risks.
- Updating contracts according to client requirements and reporting associated budget amendments.
- Any other duties as required by the Directors
Projects Cost accountant
Firm Bridge Limited
09.2023 - 05.2024
- Preparing materials estimates in liaison with the Projects engineer.
- Coordination of projects costs accounting in liaison with the different Ministries involved well as the Projects Engineer.
- Preparing projects budgets, including staffing, work plans, and fee structures.
- Providing project managers and clients with timely financial reports and budgets, as well a project forecasts.
- Preparing pre-billing reports for the Projects Engineer to review.
- Monitoring receivable income and supporting project managers with collections.
- Issuing invoices and purchase orders, as well as paying consultant, subcontractor, vendor and supplier bills.
- Ensuring a steady cash flow by generating, Auditing, and sending invoices in a timely manner.
- Updating contracts according to the clients and reporting associated budget amendments.
- Preparing company documents required for the tendering process.
- Following up on payments from the respective Ministries.
Project Associate
International Transformation Foundation (ITF)
02.2023 - 09.2023
Project Administrator
Nairobi Metropolitan Service, Executive Office of the President
06.2021 - 11.2022
- Reporting to Director, Transport, Roads and Public Works, overseeing the financial & administrative processes, and monitoring project budgets to ensure they are auditable and efficient. Enhanced quality assurance through maintenance of a system that guarantees verification of expenditures, supporting documentation, and checking eligibility for expenses.
- Coordinates Projects within the region's internal controls and risk management by identifying and addressing finance risk areas and implementing measures to minimize the risk of irregularities based on audit standards and the GOK rules and regulations
- Developing periodic Monitoring, Evaluation and Impact Assessments (on Project Affected Persons)
- Providing periodic Monitoring, Evaluation and status reports of the projects being implemented by the department.
- Providing day-to-day administrative support to our team of project implementation committees.
- Assisting in the preparation of the Departmental Budget
- Reconciliation of departmental petty cash and casual workers payrolls (over 700No).
- Planning and organizing departmental meetings retreats and workshops, recording meeting minutes and ensuring implementation of decisions made.
- Completed all assignments emerging from time to time, depending on the needs of the project as directed by the director
Assistant Project Administrator
State Department for Housing and Urban Development
01.2019 - 06.2021
- Reporting to Chief Engineer Metropolitan Development Infrastructure, Transport and Utilities and administrative processes and monitoring projects documentation to ensure they are auditable and efficient. Enhanced quality assurance through maintenance of a system that guarantees verification of expenditures, supporting documentation, and checking eligibility for expenses.
- Successfully with the Regeneration of Nairobi City Taskforce members developed the legal and technical structures for implementing Carfree Days and Split Working Ours for Civil Servants.
- Was appointed secretariat for the Carfree Days and Split Working Ours for Civil Servants committee hence managed its operations.
- Prepared and collated reports on the projects to the project implementation committees.
- Planning and organizing departmental meetings retreats and workshops, recording meeting minutes and ensuring implementation of decisions made.
- Developed a private-public sector collaboration policy and plan for the Imprelimatation of carfree days
- Coordinated mail shots and similar publicity tasks (including accompanying the Principle Secretary and the Chief Engineer to the radio stations and preparing media briefings).
- Completed all assignments emerging from time to time, depending on the needs of the project as directed by the Chief Engineer Metropolitan Development I.T.U
Intern Human Resource Management
State Department of Public Service and Youth
10.2018 - 12.2018
- Reporting to Senior, Ass. Deputy Director of Management Consultancy Services.
- Verified information relating to recruitment, appointments, transfers and human resource management information systems;
- Implemented human resource decisions within existing rules, regulations and procedures;
- Collected and collated data for assessing training needs;
- Assisted in preparing training projections;
- Assisting in the development of organizational structures and schemes of service; and for organizations such as Jaramogi Oginga Odinga Teaching & Referral Hospital (JOOTRH), Counties health departments under Universal Health Programme and Council of Governors
- Verifying information relating to recruitment, appointments, transfers and human resource management information systems;
- Completed all assignments as directed by Senior, Ass. Deputy Director of Management Consultancy Services
Intern Human Resource Management
State Department of Public Service and Youth
05.2018 - 08.2018
- Reporting to Senior, Ass. Deputy Director of Management Consultancy Services.
- Preparing documents such as minutes, letters and budget under the guidance of task force members;
- Coordinating data entry on the identification and registration of informal traders;
- Communicating with stakeholders on various occasions under the guidance of the technical team chairperson;
- Assisting in developing the policy for the adoption of the split working hours data collection;
- Involved in preparation for 2018 Africa Public Service day;
- Assisting in the writing of the report Universal Health Care (UHC) on the reorganization of the structure and staffing of Kisumu County health and sanitation Department;
- Verifying information relating to recruitment, appointments, transfers and human resource management information systems;
- And assisting in verification of documents for reactivation of payroll numbers and check off Systems.
Education
Bachelor - Political Science and Administration
Rongo University
Kenya12-2018
Kenya Certificate of Secondary Education, KCS.E - undefined
Burieruri Boys Secondary
11-2013
Skills
Project Planning
Budget management
Advanced MS Excel
PowerPoint
Word
Performance Appraisals
Staff Training
Staff Development
Reporting
Interpersonal Communication
Cash and banking
Problem resolution
Decision-making
Supply chain Management
Accounting
Budgeting
Planning and coordination
Certification
Certified Public Accountant (CPA- II), KASNEB,
Specialized Training
- Leadership and Team Management, DCIKZ School of Leaders
- Social Development and Basic First Aid, MUACU
Awards
- Supported the implementation of various projects including Bus Terminus, Markets and Roads Infrastructure budgeted at over one billion., 2024-05-01
- Developed the 2020/2021 and 2022/2023 FYI budget for Nairobi Metropolitan Service., 2020-01-01
- Organized the Africa public service day in 2018., 2018-06-01
- Developed the legal and technical structures for implementing Carfree Days and Split Working Hours for Civil Servants., 2020-01-01
Timeline
Projects Manager
Morn Ridge Limited
05.2024 - Current
Projects Cost accountant
Firm Bridge Limited
09.2023 - 05.2024
Project Associate
International Transformation Foundation (ITF)
02.2023 - 09.2023
Project Administrator
Nairobi Metropolitan Service, Executive Office of the President
06.2021 - 11.2022
Assistant Project Administrator
State Department for Housing and Urban Development
01.2019 - 06.2021
Intern Human Resource Management
State Department of Public Service and Youth
10.2018 - 12.2018
Intern Human Resource Management
State Department of Public Service and Youth
05.2018 - 08.2018
Enterprise Groups Trainer
UWEZO FUND Kenya
08.2016
Certified Public Accountant (CPA- II), KASNEB,
12-2014
Kenya Certificate of Secondary Education, KCS.E - undefined
Burieruri Boys Secondary
Bachelor - Political Science and Administration
Rongo University