PHYLLIS MWENDE NYAMAI

• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.
• Managed tax compliance tasks, filing accurate returns on time to avoid penalties or interest charges.
• Analyzed financial data to identify trends and provided actionable insights for management, leading to improved business performance.
• Streamlined payroll processing through automation improvements resulting in reduced errors and increased efficiency.
• Led daily general ledger entries, using double-entry accounting method and check backs.
• Improved cash flow management with timely invoicing and efficient collections practices.
• Optimized inventory management processes by monitoring stock levels closely and recommending optimal order quantities based on historical trends.
• Provided journal entries and performed accounting on accrual basis.
• Cooperated with senior leaders to create operating budgets and initiate financial planning.
• Tracked business revenue and expenditures and reconciled accounts to maintain high accuracy.
• Identified cost-saving opportunities through thorough budget analysis and expense tracking.
• Input financial data and produced reports using Quickbooks Online and Zoho One Operating System.

• Receiving sales orders made by customers and sales persons on phone and in person and accurately invoicing the order.
• Consistently met strict deadlines for invoice processing, contributing to efficient cash flow management within the organization.
• Maintained up-to-date client records, enabling prompt and accurate invoicing.
• Improved accuracy in tax calculations on invoices by regularly updating company tax information.
• Enhanced customer satisfaction by promptly addressing and resolving invoice-related queries.
• Facilitated interdepartmental communication regarding invoicing issues, fostering collaboration towards swift resolution.
• Supported accounts receivable efforts by diligently following up on overdue invoices.
• Collaborated with the sales team to ensure accurate and timely billing for all clients.
• Improved billing accuracy by diligently reviewing invoices and reconciling discrepancies.
• Managed high volume of invoices while maintaining attention to detail, resulting in improved financial accuracy.

Supported the finance team by processing invoices and expense claims promptly and accurately.

• Helped reconcile bank statements and accounts and maintain accuracy and current records.
• Assisted with preparation of monthly financial statements and reports to inform management.
• Supported year-end closing activities, ensuring all transactions were properly recorded before the start of the new fiscal year.
• Input financial data and produced reports in Hansa World ERP
• Increased efficiency with thorough maintenance of financial records and documentation.
• Maintained confidentiality of sensitive financial information, safeguarding both company data and client privacy.
• Streamlined vendor payment processes, ensuring timely disbursements to maintain strong relationships.
• Managed office inventory and ordered new supplies when items were running low.
• Entered financial data into company accounting system with stringent adherence to data security protocols
• Contributed to successful audit completion, preparing necessary documentation and answering auditor queries.
• Ensured compliance with financial policies and regulations, conducting thorough reviews of financial activities.
• Assisted in preparation of monthly financial reports, ensuring accuracy and timeliness for management review.
• Handled day-to-day accounting processes to drive financial accuracy.
• Reconciled account information and reported figures in general ledger by comparing to bank account statement each month.

• Gained my first work experience in ledger postings,preparation of payment vouchers and invoice processing, vote book control and preparation of imprest.
• Supported staff members in their daily tasks, reducing workload burden and allowing for increased focus on higher-priority assignments.
• Gained valuable experience working within a specific industry, applying learned concepts directly into relevant work situations.
• Sorted and organized files, spreadsheets, and reports.
• Gained hands-on experience in various software programs, increasing proficiency and expanding technical skill set.
• Provided exceptional customer service by promptly addressing inquiries, ensuring a high level of satisfaction among clientele.
• Supported financial forecasting by accurately processing expense reports.
• Streamlined data entry processes, significantly reducing manual errors.