Summary
Overview
Work History
Education
Skills
Affiliations
Interests
Timeline
Hi, I’m

Phillip Owenga

Human Resources And Administration
Nairobi

Summary

To strategically develop and enhance efficient Human Resources processes by improving organizational performance through high quality talent related decisions, innovation, automation and enabling HR to demonstrate its benefaction to achieving corporate goals.

Overview

11
years of professional experience
7
years of post-secondary education

Work History

Royal Media Services
Nairobi, Nairobi

HR and Administration Manager
2018.05 - Current (6 years & 11 months)

Job overview

  • Oversaw corporate events designed to connect and support employees at work and outside of work.
  • Supervised hiring processes and vendor relationships to maintain smooth operations for company.
  • Built excellent employee experience through culture of service and execution of employee assistance programs.
  • Supervised staff and delegated tasks to maintain positive, productive administrative operations.
  • Interviewed, recruited and onboarded new staff for high-performing administration teams.
  • Analyzed data related to administrative costs and spending trends to prepare budgets for personnel.
  • Updated reports, managed accounts, and generated reports for company database.
  • Streamlined and improved administrative operations by identifying automation opportunities.

KEMRI - Wellcome Trust
Kilifi

Acting Senior Human Resources Officer
10.2016 - 04.2018

Job overview

  • Spearheaded the formulation and development of the revised Leave Policy
  • Separation policy, Induction policy as well as the HR Manual
  • Introduction of trainings forums at the beginning of every performance cycle covering the different areas of performance management Part of the team that introduced department HR clinics to help create interaction between staff and the HR department
  • Introduced a new filing system to ease in the retrieval of information from staff files as well as general organization of the staff files
  • Payroll – Facilitated the review and adoption of a revised payroll Standard
  • Operating Procedure introducing new checks for approvers of the payroll
  • Roles and Responsibilities Support the Head of HR in the formulation, interpretation and implementation of HR Strategy, policies and procedures; advise on changes in the operational environment and identify key HR issues for management action
  • Provide input to HR policy formulation, implement and interpret HR policy and procedures and ensure effective and proactive communication across assigned departments on policies, procedures and services Provide overall expertise in HRMIS, Payroll Processing, Records Management and Separation and be the reference point to the HR team but working closely with the Head of HR Co-ordinate in recruitment, on boarding, talent management and motivation needs of assigned departments ensuring each process meets organization goals
  • Implement changes in terms and conditions of service, contract extensions/renewals, change in job titles, grades and grants/cost centre and issue letters to staff confirming changes and PCAs to payroll to implement the changes as per SOPs
  • Coordinate the implementation of performance management processes and systems for the Programme and link these to the Programme’s Learning and Development strategies
  • Manage all staff welfare and employee relations matters within assigned departments and ensure timely and adequate resolution of any issues to promote a harmonious working environment
  • Co-ordinate staff exits within the programme’s staff separation guidelines ensuring due notice/pay in lieu is observed and facilitating the payment of final dues
  • Lead and supervise HR staff supporting assigned departments, ensuring they have clear objectives and resources needed to perform their tasks
  • Compile monthly and quarterly management reports on departmental activities and operations, implementation of HR policies, procedures/processes and staff issues.

KEMRI -Wellcome Trust

Human Resources Officer
02.2016 - 08.2016

Job overview

  • HRMIS – Completed Phase 1 Implementation of the Human Resources
  • Management System(HRMIS) within by April 2016
  • Phase 1 included modules such as Employee Master Data, Leave, Transition, Organization Structure, Job
  • Analysis and Disciplinary
  • These modules were rolled out within my first 2 months
  • Implementation of the HRMIS – Spearheaded the implementation and roll out of the HRMIS in Kilifi and Nairobi
  • Contract Management – introduced an effective and timely contract management system with alerts to managers and the staff when contracts are a month to the notice period required
  • Performance management – Introduction of an online performance module hence effectively cutting down time spend on the process every performance cycle
  • Recruitment – Facilitated the review of the recruitment process to introduce an online platform for shortlisting
  • Revised the induction programme making it simple, effective and elaborate
  • Roles and Responsibilities Facilitate and Co-ordinate the implementation of a Human Resources
  • Information System Coordinate and ensure all HR downstream systems are upto date and accurate
  • Ensure completeness and accuracy of HR data Coordinate and manage the filing function within the department Prepare and submit monthly reports / updates on staff headcount, joiners and leavers, expired contracts, alert on contracts expiring and initiate action where necessary
  • Co-ordinate and manage the contract management process Support the payroll function Facilitate and co-ordinate employee relations programs in the programme Liaise with recruiting departments to ensure that appropriate staff induction programs are in place and that these are carried out according to laid down HR policies and guidelines.

Jubilee Insurance Company of Kenya Ltd

Human Resources Executive
10.2012 - 01.2016

Job overview

  • Leave reconciliation and management – reconciled and resolved all the errors and wrong leave records for all the employees in the company
  • Enhanced the existing leave application process and record management Implementation of the HRMIS – oversaw the implementation and roll out of the prepay HRMIS in Kenya and Uganda
  • Currently offering support to the system in both countries
  • Orientation and On-boarding – introduced the two days orientation program for all new staff
  • Introduced departmental orientation program for all staff including temporary staff and internship students
  • Recruitment – Implemented the competency based interviews for senior staff and aptitude tests for all temporary staff
  • Pre-retirement Training – Introduced this training to all the staff above 50 years as a start rolling it out to the rest of the company in phases Employee Wellness – developed the welfare policy, introduced sports in the company for staff and started wellness activities within the company
  • Lead liaison with the AKDN wellness support office
  • Resource Centre – Opened up a Resource Centre for the staff to read and access professional material relevant to their various careers
  • HR reports – Developed a new way to report on leave and training utilization on the company
  • Analysis on sick leave utilization.

Education

INSTITUTE OF HUMAN RESOURCES MANAGEMENT

Higher Diploma from Human Resource Management
07.2013 - 05.2014

University Overview

BUSOGA UNIVERSITY

Bachelor of Computer Science
01.2006 - 04.2010

University Overview

Aga Khan University

Executive Masters from Media Leadership And Innovation
08.2021 - Current

University Overview

An Executive Masters concentrating on Leadership and Innovation for management employees in Media organizations

Skills

Excellent team playerundefined

Affiliations

Affiliations

Institute of Human Resources Management


Kenya Institute of Management

Interests

HR tech

Analytics and AI

Presentation design

Timeline

Aga Khan University
Executive Masters from Media Leadership And Innovation
08.2021 - Current
HR and Administration Manager
Royal Media Services
2018.05 - Current (6 years & 11 months)
Acting Senior Human Resources Officer
KEMRI - Wellcome Trust
10.2016 - 04.2018
Human Resources Officer
KEMRI -Wellcome Trust
02.2016 - 08.2016
INSTITUTE OF HUMAN RESOURCES MANAGEMENT
Higher Diploma from Human Resource Management
07.2013 - 05.2014
Human Resources Executive
Jubilee Insurance Company of Kenya Ltd
10.2012 - 01.2016
BUSOGA UNIVERSITY
Bachelor of Computer Science
01.2006 - 04.2010

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Phillip OwengaHuman Resources And Administration