PHAUSTINE INDECHE
Assistant Procurement Officer
Kenya
Summary
Methodical Assistant procurement officer with background overseeing purchase of goods and services on behalf of organization. Seasoned expert at bid process guidance and contract administration. Talented leader when following and enforcing purchasing rules, procedures and associated regulations.
Overview
10
10
years of professional experience
13
13
years of post-secondary education
1
1
Language
Work History
Assistant Procurement Officer
KEMRI
Kisumu, Kenya
03.2021 - Current
- Evaluated supplier quotes based on purchasing procedures and competitiveness in quality, price and delivery.
- Resolved invoice and payment issues to facilitate prompt payment to suppliers.
- Analyzed supplier contracts to confirm compliance with company policies and procedures.
- Negotiated contracts with suppliers to obtain favorable terms and pricing.
- Prepared and presented reports to management on purchasing trends and cost savings to aid in decision making.
- Utilized software to order, track and invoice product shipments.
Assistant Storekeeper
KEMRI
, Kisumu/Kenya
02.2017 - 02.2021
- Effectively receive/dispatch commodities against official approved documentation (e.g
- Waybills and/or delivery notes) by ensuring accuracy in physical count of commodities including the quality in compliance with the established standards of the project
- Prepare, verify, and sign off warehouse and transport documents, and maintain confidential files and accurate warehouse transaction records to ensure immediate reporting on commodity movements in line with the project requirements
- Conduct daily and accurate inventory checks giving reports on reorder levels of items and commodities
- Perform daily inspections and prepare reports on the quantity and quality of the commodities received/dispatched and handled, detect promptly and analyze reasons for stock discrepancies/damages, investigate missing quantity and prepare loss reports recommending appropriate solutions, to enable informed decision-making
- Monitor condition of the store and commodities and take appropriate actions, to support efficient warehouse space-planning and well-organized commodity storage
Clerical Officer/Receptionist
KEMRI/CDC
08.2016 - 01.2017
- Kept reception area clean and neat to give visitors positive first impression.
- Restocked supplies and submitted purchase orders to maintain stock levels.
- Prepared mail and packages for shipment, pickup, and courier services to expedite delivery.
- Maintained employee files in accordance with company policies and legal requirements.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Responded to inquiries from callers seeking information.
- Screened visitors and issued badges to maintain safety and security.
- Provided clerical support to company employees by copying, faxing, and filing documents.
- Organized events and meetings to maximize capacity and keep event venues running smoothly.
- Scheduled and coordinated travel arrangements for office staff members.
- Maintained and updated office records, both digital and physical.
Clerical Officer
GBVRC
, Kisumu,Kenya
09.2013 - 06.2016
- Ensure all clients and visitors are assisted promptly and professionally
- Registering new and revisit clients who come for their appointments
- Booking clients for appointment and maintaining clients diaries
- Filing and documentation of client's results and forms
- Write and prepare letters, memos, e-mails, and reports in draft and final form
- Ensuring that clients and medical reports are kept safely in a lock and key cabinet
- Maintain data security and confidentiality
- Directing clients to deferent departments.
Education
Diploma - Purchasing and Supply Management
Kenya Institute of Management
Kisumu/Kenya 04.2013 - 05.2015
Award Certificate in Business Management - Business Management
Kenya Institute of Management
Kisumu /Kenya 01.2013 - 06.2013
Certificate of Higher Education - Business Management
Kenya Institute of Management
Eldoret/Kenya 01.2012 - 06.2012
Certificate in Computer Packages - undefined
Eldoret Splendid College
09.2007 - 05.2007
Kenya Certificate of Secondary Education - undefined
Umoja Secondary School
01.2002 - 04.2005
Kenya Certificate of Primary Education (K.C.P.E - undefined
St. Patrick's Primary School
01.1994 - 04.2001
Skills
Purchasing
Vendor relationship management
Effective communication
Supply chain planning
Dependable and Responsible
Organization and Time Management
Flexible and Adaptable
Affiliations
Kenya Medical Research Institute/Centre for Disease Control
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Assistant Procurement Officer
KEMRI
03.2021 - Current
Assistant Storekeeper
KEMRI
02.2017 - 02.2021
Clerical Officer/Receptionist
KEMRI/CDC
08.2016 - 01.2017
Clerical Officer
GBVRC
09.2013 - 06.2016
Diploma - Purchasing and Supply Management
Kenya Institute of Management
04.2013 - 05.2015
Award Certificate in Business Management - Business Management
Kenya Institute of Management
01.2013 - 06.2013
Certificate of Higher Education - Business Management
Kenya Institute of Management
01.2012 - 06.2012
Certificate in Computer Packages - undefined
Eldoret Splendid College
09.2007 - 05.2007
Kenya Certificate of Secondary Education - undefined
Umoja Secondary School
01.2002 - 04.2005
Kenya Certificate of Primary Education (K.C.P.E - undefined
St. Patrick's Primary School
01.1994 - 04.2001