Phares Wahome

• Reviewing detailed budgets for grant applications, aligning project costs with anticipated resources and outcomes.
• Collaborate closely with Program department staff members when developing budget projections associated with ongoing awards received from external sources.
• Providing technical guidance to grantee staff on financial management strategies, enhancing overall grantee performance.
• Managing grants calendar to meet grantee proposal and reporting deadlines.
• Reducing reporting errors by reviewing the General ledger on a monthly basis.
• Assisting in reducing outstanding accounts receivable balances by diligently following up on overdue invoices.
• Improved budget forecasting accuracy with detailed variance analysis between actual and budgeted figures.

• Develop results based detailed proposal budget to Government and Non-state donors
• Provide input to the Program Managers on Project’s delivery rates
• Generate Partner advances ageing report and following up with partners on outstanding advances
• Review Partner Budgets to ensure that they are consistent with their Results and Resources matrix and UN Women budget category thresholds
• Conduct Risk Based Capacity Assessments on selected Partners
• Train Partners on UN Women Partner Agreement clauses, Reporting requirements, Utilization of UN Women finance reporting template FACE Form, Donor specific conditions and Anti-Fraud policy
• Review Partner financial supporting documents vis-a-vis their narrative reports and liquidate eligible expenses
• Guide Program Associates and Analysts in generating Partner agreements and closing out agreements in the Partner and Grants Management System Guide and Support Program personnel in reporting on milestones in the Partner and Grants Management System Conduct pre-audit exercises with an aim of ensuring that Grantees are audit ready
• Take lead in ensuring Grantee audit recommendations are implemented
• Support with Operational closure of donor funded projects
• Carry out financial closure of donor funded projects
• Carry out month-end closures and support in the year-end closure
• Capacity building non-finance staff on finance policies and procedures
• Capacity building Program Associates on program specific systems and policies Create new Projects in the organization's financial system
• Reconcile project budgets with cash available
• Review payment requests in UN Women's Global Service Tracker for completeness and accuracy before processing Conduct month-end closure in collaboration with the Senior Finance Associate Conduct year-end closure in collaboration with Program Leads and Operations Manager Generate donor financial reports and avail them to the Regional Office donor reporting focal point for review and certification
• In collaboration with the Operations Manager, develop capacity building materials and plan for staff and partners.

• Conduct month-end closures are per corporate month-end closure checklist
• Represented the Operations Manger in the Local Project Appraisal Committee in reviewing Partner proposals and budgets Provided input to the Program Managers on Project’s delivery rates
• Reviewed and cleared vouchers raised by Project Finance Associates for further clearance by Operations Manager Guided Project Finance Associates on entering corrective entries in the oracle-based system
• Generated Budget balances report and guided Project Managers on re-alignments, rephasals and in monitoring the utilization of funds
• Supported Program Managers in requesting Head Office to apply donor received funds to their projects
• Supported Project Managers in operational and financial closure of donor funded projects
• Participated in e-bid evaluations that are carried out in the organization’s oracle-based system
• Generated payment vouchers’ report and analysed any pending vouchers; liaising with regional office in cancellation of null amount vouchers and duplicate invoices that have not been processed for payment.

• Provided technical guidance to the thematic units on routine delivery and reporting of programme supported activities and finances
  
• Created projects in oracle-based system, prepared budget revisions;
  
• Determining unutilized funds and the operational and financial close of a project
  
• Followed-up with project managers and Project associates on contributions, deposits creation in the financial system and their application to AR pending items
  
• Supported long-term planning efforts with comprehensive analyses of past grant performance data, highlighting areas for improvement.
  
• Conducted Risk Based Capacity Assessment for selected Partners and determined the engagement modality and any capacity development needs
  
• Generated Partner Agreements and Amendments to agreements in the organization's Partner and Grants Management system.
  
• Analyzed grant partner expenses and provided feedback of analysis to the team leaders and Finance specialist on expenditure trends and areas with significant over- or under spending
  
• Review partner audit report in relation to project requirements and followed up with relevant Partners on implementation of audit recommendations
  
• Facilitated smooth audits by maintaining organized documentation of all grant-related transactions and correspondence.

• Managed bank accounts and cash flows for Kenya and Rwanda offices, ensuring effective cash management and liquidity.
• Prepared and monitored office budgets for Kenya, Rwanda, and Congo, providing variance reports with detailed justifications.
• Recorded and processed financial transactions, ensuring accuracy and compliance with organizational policies.
• Submitted audited financial and tax records to the NGO Board for the Kenya office, adhering to the NGO Act.
• Facilitated internal and external audits for the Kenya office, ensuring timely and accurate audit responses.
• Administered payroll, pensions, health benefits, and insurance for local staff, ensuring compliance with local regulations.
• Developed the Nairobi office operational budget for review by the Associate Director
• Reviewed the Goma office operational budget, offering guidance to the Operations Assistant.

• Trained Government Partners on UNDP Financial rules and regulations Acted as the focal point between the Government Partner and National Treasury with my primary role being to follow up on transfer of UNDP funds from National Treasury to the Partner's bank account
• Reviewed UNDP Partner Financial reports identified gaps and guided the Partner on rectifying the same
• Conducted pre-audit visits and supported the Partner in ensuring that all UNDP Project files were organized and available
• Supported in the generation of Project Delivery Reports and the signing of the same by the Partner
• Supported in the development of UNDP annual work plans for the projects that were being implemented by the Partner
• Reviewed the partner's Grant requests for completeness and consistency with their workplan
• Facilitated project audits by UNDP appointed auditors
• Developed UNDP DRR project procurement plans and updated them on a quarterly basis.