Petronella Namakula

Responsibilities and Achievements

Responsibilities

• Supporting Procurement organization in operational process and system compliance, setup, monitoring and administration of contracts ,vendor master data, material master data and user portal
• Responsible for Local Category Specialists for Categories with highly complex master data requirements as well as buyers. Monitor content compliance, repetitive purchases seeking consolidation and standardization opportunities.
• Responsible to gather required consolidated opportunities and channel them to Local Category Specialists for aggregated Procurement Leverage.
• Systems “Super User” and I'm responsible for systems training for all new employees and refresher training for all Procurement Related Systems.
• Responsible for execution of Operational role (60%) , for performance management, people development, resource allocation and overall responsibility for team’s performance (30%) within guidelines and framework managed and 10% System training

Achievements

.1. Harmonization of services across all CCBA Uganda

2. Innovation: Increase of sales revenue for slow moving items though hamper sale ( earned UGX 9,303,000 on mothers day sales and UGX 33,928,935 during Festive season in December

3. Cascaded Ariba sourcing tool ; did several successful projects

4. Consignment stocking

• Review and update of Standard Operatin Procedures and ensuring compliance to Procuremt Policy
• Materials management
• Spend Analysis and Commodity classification
• Inventory Optimization
• Key Performance Indicator monitoring
• Procurement Process Training and monitoring compliance to set KPIs
• Internal audit
• Was SAP MM module coordinator, roleenjoyed and found key learnings resolving teams issues in country

Achievement

Uganda was in top position 1st or 2nd in Group Procurement KPI excellency for period these were audited

• Driving Operational Excellence Projects using : DMAIC, SIPOC and fish borne analysis tool : successfully saved spend on cooler compressors
• Contract Administration: Developed tracker and monitored contract validity
• Was SAP Materials Management and Procurement Module coordinator
• Training new teams and conductin refresher for old teams
• Developing and cascading Key Performance indicators

Achieved 80% compliance to contract tracker accuracy

• Supply Chain: Procurement, Production and Manufacturing best in class practices
• Market impact teams experience
• Distribution experience : Driving ON time In Full delivery
• Managing All Procurement Administrative roles
• Monitoring smart sheets for agreed upon actions and driving Mission Directed Work team Meetings
• Review and update of Standard Operatin Procedures and ensuring compliance to Procuremt Policy

Achieved 100% complince to SOP review and update

• Developing Annual Procurement Plan
• Managing purchases following right public procurement process (PPDA ACT)
• Managing disposals following PPDA Act directives
• Manage Capital expenditure procurements, following PPDA guidelines

Achievements:

• Obtained credit facilities for with key suppliers for scholastic requirement, food stuffs and services: 85% of
• Spend was under credit
• Negotiated of rlonger paymeny terms with key

• Best In class Practices in Public procurement
• Managing Bid Prequalification Exercise
• Organizing Procurement related files for example, EFT forms, duplicate and triplicate LPO’s, suppliers payment advice forms and Bidding document files.
  • Attending to suppliers and guiding them on request
  • Receiving and analyzing tax invoice figures and reporting deviations from LPO figures.
  • Obtaining copies of approved bidding documents and maintaining register of bids issued, received and opened
  • Maintaining register of all assets in PDU through preparing soft copies of assets verification forms.
  • Maintaining and archiving procurement related documents.
  • Attending to incoming calls on request.

Obtained 80% of knowledge in Public procurement during this internship training