Summary
Overview
Work History
Skills
Professionaleducationandtraining
Academiceducationbackground
References
Websites
Keycompetencesandskills
Careerprospects
Accomplishments
Timeline
Generic

Peter Mbugua

Ruiru

Summary

Dynamic Head of Operations with extensive expertise in optimizing business processes and driving organizational efficiency. Demonstrated success in implementing strategic initiatives that enhance productivity and reduce operational costs. Core competencies include strategic planning, team leadership, and advanced problem-solving. Aiming to leverage proven skills to further elevate operational excellence and support sustained business growth.

Overview

13
13
years of professional experience

Work History

Head of Operations

Titi Foundation
Juba
07.2023 - Current
  • Ensure adherence to policies and procedures related to operations of logistics, procurement, HR and administration as required by the current context
  • Oversee and monitor Operations support of the implementation of the foundation strategy by the team and systems while complying fully to donor requirements
  • Proactively work with donors and partners to optimize and improve speed of procurement, improve economy of scale and leverage comparative advantages of partners
  • Train and mentor local procurement staff, building their capacity to effectively manage procurement processes in volatile environment and emergency settings
  • Establish partnership and liaise with humanitarian stakeholders in relevant Clusters, such as Health, WASH, Protection, Logistics, Camp Management, etc
  • To ensure consistent and coordinated forecasting and supply planning for jointly implemented projects
  • Support the Emergency Response partner specialists in GBViE and the SRHiE in projecting needs of emergency supplies specifically in Sudan crisis response in refugee camps in Northern Bahr el Ghazal State
  • Facilitate and oversee procurement in support of Titi foundation’s projects across South Sudan
  • Oversee the supply chain processes for Titi foundation and its donors and partners in support of project implementation
  • Monitor and implement procurement, warehousing and fleet management in accordance with Titi and its donor regulations and guidelines
  • Monitor supplier’s performance in compliance and ensure that the selection process for goods and services - and contracts related assignment are done in a transparent and coherent way
  • Ensure the vehicles’ utilization planning, maintenance and repair, reports are timely, correct and compliant with donor and organization’s procedures
  • In collaboration with the Executive Director, definition of needs, recruitment and induction of the country logistics team for deployment to project areas
  • Conduct security briefing for each new international staff, partners and contractors arriving in country
  • Oversee daily security management of all premises and project sites, ensuring a permanent monitoring and assessment of the security situation in country
  • Provide appropriate security updates to staff and implementing partners and ensure staff adherence to these
  • Offer full administrative support to the Executive Director and act on her behalf in her absence

Logistics Coordinator

Diakonie Katastrophenhilfe
Nairobi
01.2021 - 06.2023
  • Company Overview: Regional Office, Nairobi
  • Support and oversee the overall Logistics activities including proper implementation of supply chain management and procurement procedures in the Regional Office, Somalia and South Sudan office
  • Support both RO and country offices in the region (SSD, SOM, ETH) and their implementing partners in procurement and logistics procedures linked with field activities to enable them to comply with DKH and donor policies and to identify any challenges that need to be addressed for smooth implementation of the projects as per standards
  • Coordinate bid/tender opening and bid analysis and preparation of contracts (services/works) and Local Purchase Orders for procurement processes in Kenya and South Sudan
  • Coordinate international procurements and liaise with the DKH clearing agents to ensure that goods are cleared at the borders and ports and that all the necessary transport documents are processed for international procurements
  • Work closely with Regional Security Adviser for HSS related trainings
  • Ensuring the office is state to the art and provides a digital infrastructure suitable for implementation of DKH strategy 2021+
  • Elaborate and develop logistic related formats, tools, template reports to enhance smooth and compliant office procedures and implementation of projects
  • Reports on a monthly basis all logistics, supply chain and procurement related activities to the Regional Director
  • Manage and increase the effectiveness and efficiency of Support Services of Operations, through improvements to each function as well as coordination of DEA organizational functions and its partners
  • Regional Office, Nairobi

Logistics Officer

Diakonie Katastrophenhilfe
Nairobi
03.2019 - 12.2020
  • Company Overview: Regional Office, Nairobi
  • Ensure the fulfillment of all legal vehicle requirements and safeguarding all the contents in DEA vehicles
  • Conduct driver appraisals and recommend relevant training for their career development
  • Reports on a monthly basis all logistic related activities to Logistic Manager
  • Support and oversee the overall Logistics activities including proper implementation of supply chain management, procurement procedures, fleet management and warehousing
  • Ensure that all procurement and logistics compliance is implemented in accordance to DEA Policies and donor requirements; by provide training to Logistics department staff for DEA partners in Kenya, South Sudan, Somalia and Ethiopia to build their capacity
  • Counterchecking all logistics related documents to ensure good entries in reporting, that matches donor regulations and compliance to internal DEA procurement and reporting procedures
  • Track and maintain DEA assets in Nairobi, Juba, Cuibet, Rumbek, Mogadishu & Ethiopia and ensure the accurate reporting of Quarterly Assets register & Inventory
  • Manage and increase the effectiveness and efficiency of Support Services of Operations, through improvements to each function as well as coordination of DEA organizational functions and its partners
  • Oversee IT systems and recommend any necessary changes to improved performance, and manage the Internet users through IT Consultant in Nairobi as well as field sites
  • Weekly updates to the Regional management team and monthly reports to the HQ for the smooth running and monitoring of project implementation and improvements where needed
  • Support both DEA and its implementing partners in procurement procedures linked with field activities, or support for specific program pre-stocking and distribution
  • Actively take part in the evaluation of DEA project implementing partners
  • Actively participate in project monitoring and evaluations for consideration on further funding or close out
  • Regional Office, Nairobi

Logistics Assistant

Diakonie Katastrophenhilfe
Nairobi
03.2018 - 02.2019
  • Company Overview: Regional Office, Nairobi
  • Initiating procurement activities on time and in accordance to rules and regulations stated in the regulations for offices abroad and/or respective donor regulations
  • Manage supply chain and procurement procedures in support of Kenya, Somalia and South Sudan operations
  • Raising purchase requisitions, sourcing out for quotes from suppliers, analyzing bids and attending public openings of tenders
  • Verify purchase requests for items/services and discuss them with the Finance and Administration Manager before forwarding to the Logistics Manager
  • Assist to carry out market survey once a year of all suppliers of different categories of items to ensure that procurement is done from the best available suppliers
  • Liaise with the DEA clearing agent to ensure that goods are cleared at the borders and ports and that all the necessary transport documents are processed under the supervision of the Logistics Manager
  • Maintain DEA emergency equipment in both stores i.e
  • Ensure that they are charged, working and ready for an emergency
  • Reports on a monthly basis all logistic related activities to Logistic Manager
  • Ensure the fulfillment of all legal vehicle requirements and safeguarding all the contents in DEA vehicles
  • Regional Office, Nairobi

Logistician

RTI International
09.2015 - 02.2018
  • Company Overview: (USAID TUSOME Project)
  • Plan, Supervise and manage dispatch of TUSOME books from the warehouse to all public schools in Kenya
  • Support the Logistics and Admin team in market survey, identification and evaluation of potential suppliers
  • Support field offices in the movement and monitoring of the TUSOME program in public schools Countrywide
  • Support the Administration department in supervision and packing and distribution of teacher training materials across the country
  • Support the Administration coordinator in fuel; service and repair costs procedures for office and project vehicles
  • Ensure that the car assigned to me is serviced regularly and in good time, it is safe and ready for use all the time
  • Perform daily and weekly checks on the vehicle assigned to me and advise on appropriate actions as may be required
  • Conducts both routine and random warehouse inspections to ensure high standards of commodity management
  • Submits timely and accurate reports in accordance with organizational and Government of Kenya requirements
  • (USAID TUSOME Project)

Logistics Officer

Save the Children International
10.2013 - 10.2014
  • Company Overview: (Somalia Program)
  • Periodic market survey and suppliers/vendor evaluation to meet organizational, donor and project needs
  • Procurement and supply chain management of project goods both in Kenya and internationally for delivery in Somalia/Somaliland
  • Overall coordination of transit goods procured internationally, regionally and locally for transit to field offices in Somalia/Somaliland through Humanitarian and commercial flights
  • Provide monthly logistics report for Assets, stock, procurement tracker and project support activities at every
  • Ensure that assets are logged and issued with unique numbers, asset tags and ID cards, with details of type, make, serial numbers, budget codes, donor name and Warranty dates, proper filling of issue cards of asset issued to staff for accountability and recommend disposal for obsolete items
  • Conduct Quarterly physical asset verification in all field offices in Somalia/Somaliland and in Nairobi
  • Ensure that incoming items match the waybill, LPO, issue Goods Received Notes and ensure proper filling
  • Overall supervision of office transport including drivers, office car usage, cab services and hired fleet, repairs, service and maintenance costs
  • Responsible for the stores management and implementation of systems
  • Ensure that access to the store is limited to authorized personnel only
  • (Somalia Program)

Logistics Assistant

Save the Children International
06.2012 - 09.2013
  • Company Overview: (Somalia Programme)
  • (Somalia Programme)

Skills

  • Fleet management
  • Supply chain management
  • Asset management
  • Purchasing
  • Warehousing
  • Communication
  • Report writing
  • Ms-Word
  • Excel
  • PowerPoint
  • Outlook
  • Internet
  • Safety management
  • Logistics management

Professionaleducationandtraining

  • 05/01/20, HELP Logistics – Certificate Logistics training series
  • 12/01/19, Logistics Learning Alliance –Advanced Diploma in Humanitarian Essentials Logistics Module (HELM 3)
  • 01/01/17, Humanitarian Leadership Academy – Certificate in Humanitarian Management
  • 12/01/16, Alison courses –Diploma in supply chain Management
  • 04/01/16, RTI University – USAID Deliver Project session 1 Logistics Management for Health Commodities
  • 04/01/16, RTI University – USAID Deliver Project Session 7 Assessing Logistics Systems
  • 03/01/16, RTI University - USAID Deliver Project Session 2 Logistics Management Information System.
  • 03/01/16, LINGOS (Online) USAID-Health Commodities Logistics Management
  • 12/01/15, Harvard Humanitarian Academy (Online) - Certificate Building a Better Response
  • 03/01/13, Consortium for the British Humanitarian Association– Advanced Diploma Humanitarian Operations in Emergencies

Academiceducationbackground

2008-2009, Presbyterian University of East Africa, Diploma in Theology

References

  • Rev. Waigwa Mbuthia, Senior Pastor, CCI Church, P.O. Box 22988, Nairobi, Kenya, 00100, +254722641231, revwaigwa@gmail.com
  • Samuel Wangatia, Finance and Grants Manager, Titi Foundation, Nyakuron, Juba, South Sudan, +254 722 332106, sam.wangatia@gmail.com
  • Siyad Adan, Director of operations, Maryland Global initiatives, Lusaka, Zambia, +254700041385, siyad29@gmail.com

Websites

Keycompetencesandskills

  • Fleet management
  • Supply chain and asset management
  • Purchasing and Warehousing
  • Communication and Report writing
  • Computer application packages e.g., Ms-Word, Excel, Power point, Outlook, Internet.

Careerprospects

I am a seasoned Humanitarian Logistician who understands that my primary concern is: the safe, secure and timely delivery of services and reports; and that my professionalism, punctuality and effectiveness reflect on my role as an ambassador of the organization I represent.

Accomplishments

  • Research Triangle Institute - International Presidents Awards

Timeline

Head of Operations

Titi Foundation
07.2023 - Current

Logistics Coordinator

Diakonie Katastrophenhilfe
01.2021 - 06.2023

Logistics Officer

Diakonie Katastrophenhilfe
03.2019 - 12.2020

Logistics Assistant

Diakonie Katastrophenhilfe
03.2018 - 02.2019

Logistician

RTI International
09.2015 - 02.2018

Logistics Officer

Save the Children International
10.2013 - 10.2014

Logistics Assistant

Save the Children International
06.2012 - 09.2013

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Peter Mbugua