Penina Letela

• Provide support with regard to the review, analysis, and preparation of the projects' budgets and their revisions (periodic, completion, and closure).
• Prepare supporting documents (narrative and supporting tables) with respect to GEF submissions and UNEP Programme of Work budget template.
• Assist in preparing contractual documents for project partners including memos, small scale funding agreements, Project Cooperation Agreements, for their timely approval, etc.
• Assist in the preparation of travel requests for meeting participants, verify accuracy of input data, ensuring consistency of data with budget allocation and availability.• Assist in preparation of budget performance submissions and finalization ofbudget performance reports, analyse variances between approved budgetsand actual expenditures.
• Use UN ERP system to prepare periodic reconciliation of project accounts reports, monitor expenditures, and compare with approved budgets; prepare adjustments as necessary.
• • Review incoming expenditure reports from project partners and upon certification by the programme officer, record expenditure in the UN ERPsystem, prepare payment request.
• Notify payees on the status of payments.
• Assist fund management officers regarding queries on budget, payment, and deposit-related issues and related correspondence.• Support contract management for consultants and individual contractors(CIC), processing CIC and related payments.
• Prepared detailed budget reports and forecasts for board meetings, supporting strategic planning and investment decisions.
• Forecast expenses to identify necessary budget allocations for the organisation.
• Contributed to staff meetings to strategise budget goals and identify potential cost-saving measures, enhancing financial planning processes.

• Preparation of Project Financial Proposal & Resource Requirements. I have prepared and submitted project financial proposals to clients and internally. This role involves computation of project resource requirements inputs based on time and delivery to which a fee proposal is prepared and submitted to clients which forms the basis of our fee billing and monthly drawdowns.
• Prepared project budgets, forecasts, and master fee schedules, developing financial reports using raw data at each project stage to create client budget forecasts for contractor and consultant payments during the project lifecycle.
• Compiled expenditure reports, cost reports, audit schedules, debtor/creditor reports, cash flow reports, and management reports according to IFRS and IPSAS standards.
• Conducted monthly account statement and travel expense reconciliations, resolving discrepancies and ensuring accuracy of employee travel accounts, petty cash summaries, and bank statements. Maintained up-to-date supplier and customer accounts.
• Entered and posted financial data into Sage Pastel accounting system, generating various reports including age analyses, ledger listings, and supplier/customer reports. Maintained accurate books of account in local and foreign currencies.
• Preparation and submission of Statutory returns: Comply with state and federal tax filing requirements by ensuring timely preparation and submission of returns, advising management on the required actions, keeping up to date and studying tax changes and how they affect business operations.
• Successfully coordinated and prepared audit schedules for both external/statutory audit and tax audits.
• Ensured proper administration and monitoring of project finances, including cash and petty cash payments.

Support in verification of documents to ensure consistency with financial policies and procedures and assist in setup and internal controls.

Monitor the daily cash position and usage to optimize the use of surplus cash and maximize returns on investment through the liquidity portfolio.

Ensure payments are in a timely manner and in accordance with finance procedure standards.

Contribute to the preparation, implementation and monitoring of budgets.

Co-ordinate with other teams to ensure that all financial and administrative services are being performed efficiently and in line with the needs of the wider team

Analyze and advise on business operations including expenditure trends and financial commitments.

Verification of creditor’s invoices before processing payments, and processing the creditor’s payments before the due dates.

Develop and maintain financial data and manual filing systems and maintaining sales records.

Developed and Implemented appropriate Customer Value Propositions for each account and retention of existing customer accounts and carrying out customer care roles.

Ensured incremental revenue, achievement of set sales targets and effective roll out of communication solutions developed for the account.

Cashiered roles in different currencies, cash and credit.

Maintained an awareness of all promotions and advertisements handling cheque payments and bank Reconciliation statements.

Prepare payment vouchers and posting ledgers.

Processed vendor payments in a timely manner after submission of approved documents.

Petty mash management and reimbursement.

Supported with implementing and maintaining internal financial controls and procedures.

Ensure financial records are maintained in compliance with accepted policies and procedures.

Preparation of monthly financial statements, draw up monthly financial reports and ensuring timely financial reporting.

• Verified invoice payments, cash withdrawals transactions against supporting documents and reconciled them with the specific contracts.
• Prepared monthly payrolls and posted staff allowances into payroll journal, ensuring accurate financial records.
• Managed and maintained the petty cashbook including processing reimbursement on imprest requests from other branches.
• Minimised petty cash discrepancies by ensuring complete reconciliation by year-end.
• Facilitated completion of routine financial tasks, supporting timely reporting and compliance in the department.
• Enhanced cash management processes, improving accountability and transparency across departments.