PAULINE WAIRIMU MUKIEBE
Kiambu
Summary
Diligent Human Resource Professional with solid foundation in financial record-keeping and administrative support. Demonstrated ability to manage accounts payable and receivable, ensuring timely and accurate processing of transactions. Proven skills in using accounting software and maintaining detailed records of financial activities.
Overview
6
6
years of professional experience
Work History
Human Resource and Accounts Clerk
Ultravetis East Africa Limited
01.2023 - Current
- Publish and update job adverts and career pages
- Schedule interviews
- Maintain and update employee records
- Prepare monthly payroll and attendance spreadsheets
- Screen resumes and job applications
- Record and Update internal databases for new hires eg contact details and bank accounts
- Distribute physical and digital training material
- Store, copy and scan company policies
- Address employee queries
- Customer Management and engagement
- Supplier Management and engagement
- Daily posting and invoicing of sales in SERA ERP system
- Analyze, organize and manage customer invoices
- Audit invoices based on purchase orders
- Research and resolve customer problems related to billing and payment
- Verify and record business transactions
- Manage daily banking and account deposits
- Manage check transactions and payments
- Perform account receivable transactions for organization
- Maintain confidentiality and security of bank accounts
- Updating of daily back orders for out of stock
Administrative Assistant
Ultravetis East Africa Limited
12.2019 - 12.2022
- Customer Management and engagement
- Promotion of different pet products – online and by mouth
- Management and running the company’s social media pages
- Daily posting of cash sales in the SERA ERP system
- Petty cash disbursement and management
- Analyze, organize and manage customer invoices
- Audit invoices based on purchase orders
- Research and resolve customer problems related to billing and payment
- Verify and record business transactions
- Perform reconciliation of daily and monthly revenues
- Prepare financial reports, expense reports and revenue reports for management
- Manage bank account deposits
- Manage check transactions and payments
- Manage accounting of bale money
- Participate in month end account closing activities
- Perform account receivable transactions for the shop
- Maintain confidentiality and security of bank accounts
- Daily posting of cash sale Journals in the SERA ERP system
- Posting of petty cash vouchers in the SERA ERP system for reimbursement
Human Resource and Administration Assistant
Ultravetis East Africa Limited
09.2018 - 11.2019
- Payroll Management
- Working on both Memory Soft and Excel and Reconciliation of both for 70 - 100 Casual workers
- Contracts Preparation
- Casual workers Contracts and Term Contracts for Temporary employees
- Leave Administration and Management
- Collating and updating leave forms for 100 employees
- Medical Insurance
- Reporting Medical cases and following up on claims, updating staff premiums and maintenance of updated reports for Principles and their dependents, enrollment of new hires and cancellation of terminated employees premiums
- Recruitment and onboarding
- Organizing interviews, email regrets to unsuccessful candidates, planning and coordinating orientation of new hires, file creation and updating
- Letters
- Drafting of disciplinary letters, insurance cover letters, surcharging letters, termination letters, memos, offer letters
- Minute Writing
- Putting down minutes during CEO Briefings, Disciplinary meetings and departmental meetings
- Conferencing
- Organizing bookings both internationally and locally and coordination of company conferences and workshops
- Licenses
- Organizing for renewals for all Licenses
- Insurance
- Reporting all General Insurance matters, following up on claims and maintaining comprehensive reports of Asset registers
- Insurance issues, both Medical and General Insurance, following up on claims and maintaining Insurance Asset Registers
- Fleet Management
- Management and Coordination of all company vehicles for their service and maintenance schedule and managing analytical reports for Booking and Coordination of all matters concerning NTSA
- Vehicle Inspection Booking, Logbook Application, changing of particulars and management of vehicle tracking
- Stationery Management
- Management of Requisition and Distribution of stationery and maintenance of analytical reports
- IT assets Maintenance
- Maintaining reports on facilitation, return and purchase of IT assets
- Front Office Management
- Receiving and transferring calls, parcels and letters receiving dispatching, handling corporate email
Education
Certified Human Resource Professional of Kenya (CHRP-K) - Human Resources Management
College of Human Resource Management
Nairobi01.2024
Diploma - Human Resource Management
Kenya Technical Training College (KTTC)
Nairobi12.2018
Kenya Certificate of Secondary Education -
Loreto Kiambu Girls High School
Kiambu12.2016
Skills
- Competent Driver
- Microsoft Office Proficient
- Memory Soft software proficient
- Sera Software
Accomplishments
- Used Microsoft Excel to develop inventory tracking spreadsheets.
- Trained Occupational Health and safety committee member
References
- Salome Wangui Karanja, Human Resource and Development Officer, Ultravetis East Africa Limited, 0733527322, ndunduwang@gmail.com
- Charles Njenga, Senior Accountant, Ultravetis East Africa Limited, 0720842088, Charles.njenga@gmail.com
- Juliah Kaggiah, Regional HR Advisor, Norwegian Refugee Ciuncil, 0722324449, juliah.kaggiah@nrc.no
Timeline
Human Resource and Accounts Clerk
Ultravetis East Africa Limited
01.2023 - Current
Administrative Assistant
Ultravetis East Africa Limited
12.2019 - 12.2022
Human Resource and Administration Assistant
Ultravetis East Africa Limited
09.2018 - 11.2019
Certified Human Resource Professional of Kenya (CHRP-K) - Human Resources Management
College of Human Resource Management
Diploma - Human Resource Management
Kenya Technical Training College (KTTC)
Kenya Certificate of Secondary Education -
Loreto Kiambu Girls High School
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