Patricia Embenzange
Executive Administrative Assistant
Nairobi
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
6
6
years of professional experience
3
3
years of post-secondary education
Work History
Business Support Assistant
World Food Programme - Somalia
9 2010 - 11.2023
- Executive Assistant to the Head of Logistics handled her diary management, communication management, email management arrange travel, handle necessary personal residence monthly payments.
- Recorded minutes during Logistics meetings and weekly teleconferences to document discussions and action points effectively
- Assisted in the development of presentations for internal meetings, conferences, or other events that resulted in clear communication of key points.
- Managed travel arrangements for executives including booking flights, accommodations, transportation, resulting in stress-free trips without any hiccups.
- Reduced operational costs through effective monitoring of office supplies inventory and negotiating better deals with vendors.
Regional Administrator
World Concern International
02.2008 - 01.2010
- Managed the IT department, coordinating with technicians to address organizational issues promptly
- Ensured efficient office operations, overseeing the smooth running of daily activities
- Supervised the preparation of office meals and tea, maintaining high standards of hospitality
- Provided dedicated support as Personal Assistant to the Africa Director, handling administrative tasks efficiently
- Projected monthly spending for the Nairobi office and managed the processing of related expenses
Administration Assistant
Church Ecumenical Action, Sudan
10.2003 - 12.2007
- Provided comprehensive administrative support to program staff, including office management, appointment scheduling, communication coordination, and transport arrangements
- Supported the coordination and execution of seminars, workshops, and meetings, ensuring smooth operations
- Established and managed a database of members for the Christian Health Association of Sudan, facilitating efficient information management
- Facilitated information dissemination via email and traditional mail channels, ensuring timely communication
- Compiled and updated files on health department statistics sourced from various health units across Sudan, ensuring accuracy and accessibility of data.
Education
No Degree - Project Management
Africa EDevelopment Resource Center
Nairobi, Kenya 05.2001 -
Diploma in Secretarial Studies - undefined
Valley Secretarial College
05.2000 - 05.2000
Kenya Certificate of Secondary Education - undefined
Mukumu Girls' High School
01.1988 - 05.1991
Skills
Travel Coordination
Allowance Administration
Procurement Planning
Meeting Documentation
Management
Office Operations
Communication Coordination
Database Management
References
- Zulfiqar Ali, World Food Program - Head of Logistics, +252 61 0268994
- Jacqueline Macharia, Kivulini Trust - Project Coordinator, +254 722 956415
- Rose Wafula, Executive Assistant - American Embassy, +254 722 491122
Projects
Spearheaded and managed the Anti-Fraud and Corruption training initiative in Somalia, overseeing the successful training of 500 staff and stakeholders from 8 distinct offices on behalf of the World Food Program Organized and led a pivotal meeting in Juba, South Sudan, which brought together all health facilities across the region. Prior to the meeting, compiled a comprehensive database containing detailed information and locations of each facility
Timeline
Regional Administrator
World Concern International
02.2008 - 01.2010
Administration Assistant
Church Ecumenical Action, Sudan
10.2003 - 12.2007
No Degree - Project Management
Africa EDevelopment Resource Center
05.2001 -
Diploma in Secretarial Studies - undefined
Valley Secretarial College
05.2000 - 05.2000
Kenya Certificate of Secondary Education - undefined
Mukumu Girls' High School
01.1988 - 05.1991
Business Support Assistant
World Food Programme - Somalia
9 2010 - 11.2023
Similar Profiles
Hodan HassanHodan Hassan
Customer Service Representative at SomaliaCustomer Service Representative at Somalia
Jelena SreckovicJelena Sreckovic
Regional Finance Advisor For Latin America and Caribbean at UN World Food ProgrammeRegional Finance Advisor For Latin America and Caribbean at UN World Food Programme
Yolanda da Luz Luciano SambaneYolanda da Luz Luciano Sambane
Management Service Assistant at World Food ProgrammeManagement Service Assistant at World Food Programme