Nicholas Itumo Mutunga
Nairobi
Summary
Procurement professional with 4+ years of combined experience in procurement administration, retail operations, supplier coordination, sourcing, quotation analysis, procurement documentation, and finance-related administrative processes. Experienced in supporting the procurement cycle from identification of requirements and supplier sourcing through quotation evaluation, purchase order coordination, delivery follow-up, invoice documentation, and record management. Strong knowledge of tendering and procurement processes, including RFQs, RFPs, supplier evaluation, bid analysis, contract support, vendor management, and procurement risk mitigation. Proficient in Microsoft Excel, Word, and PowerPoint, with strong analytical, organizational, documentation, communication, and stakeholder management skills.
Overview
2
2
Languages
1
1
Certification
5
5
years of professional experience
Work History
Purchasing Officer
The sultan center
06.2022 - 11.2025
- Received and reviewed purchase requisitions from user departments before initiating procurement.
- Coordinated with suppliers to ensure timely delivery of goods and services.
- Prepared supplier comparison reports to support procurement decisions.
- Maintained supplier performance records based on quality, cost, and delivery.
- Coordinated with warehouse teams to verify receipt of goods and resolve delivery discrepancies.
- Assisted in identifying cost-saving opportunities through supplier benchmarking and competitive sourcing.
- Managed end-to-end procurement activities for assigned product categories.
- Prepared purchase orders and monitored order fulfillment.
- Conducted supplier sourcing and quotation analysis.
- Produced procurement reports using Microsoft Excel.
- Managed inventory levels, optimizing stock turnover and minimizing excess inventory costs.
- Negotiated contracts with suppliers to enhance cost-effectiveness and ensure timely delivery of goods.
- Analyzed market trends to identify potential suppliers and improve purchasing strategies.
- Collaborated with cross-functional teams to streamline procurement processes and enhance operational efficiency.
- Developed and maintained relationships with key vendors to secure favorable terms and reliable service.
- Conducted supplier audits to ensure compliance with quality standards and contractual obligations.
- Implemented process improvements that reduced lead times and enhanced supply chain performance.
- Trained junior staff on procurement best practices, fostering a culture of continuous improvement within the team.
- Facilitated smooth operations through accurate tracking of purchase orders, invoices, and payments.
- Contributed to a positive work environment through collaboration, professional development, and open communication among team members.
- Maintained complete documentation and records of all purchasing activities.
- Ensured timely delivery of materials through effective planning and coordination with suppliers.
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Reduced lead times by implementing strategic inventory management practices.
- Created purchase orders to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Improved supplier relationships through regular communication and proactive problemsolving.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Maintained compliance with industry regulations and company policies throughout procurement activities.
Procurement assistant
Muranga Creameries Company (MCC)
09.2020 - 01.2022
- Maintained and updated approved supplier databases and procurement records.
- Followed up on supplier deliveries and back orders to minimize operational disruptions.
- Coordinated with stores and warehouse teams during goods receipt and verification.
- Supported inventory replenishment activities to maintain optimal stock levels.
- Assisted with procurement audits by maintaining accurate records and supporting documentation.
- Assisted in preparing monthly procurement reports and spend analysis.
- Supported supplier performance monitoring and proactive resolution of delivery issues.
- Coordinated procurement activities to ensure timely availability of materials and supplies.
- Assisted in maintaining accurate inventory records and tracking supplier performance.
- Evaluated supplier proposals to support cost-effective purchasing decisions.
- Collaborated with cross-functional teams to streamline procurement processes and enhance efficiency.
- Managed documentation for purchase orders, ensuring compliance with company policies.
- Provided administrative support in vendor management and contract negotiations.
- Monitored market trends to identify potential sourcing opportunities for cost savings.
- Implemented process improvements that enhanced accuracy in order fulfillment and delivery timelines.
- Provided purchase information to support budget planning, expenditures and financial commitments.
- Monitored payments by closely comparing purchase orders and contracts to delivered services and inputs.
- Organized distribution plans, delivery locations and technical specifications for Dairy product.
- Facilitated timely delivery of goods by closely monitoring orders and addressing any delays or discrepancies promptly.
- Assisted in evaluating and analyzing offers received from suppliers and service providers.
- Coordinated with finance department to reconcile invoices, ensuring accurate payment processing and timely resolution of discrepancies.
- Improved inventory control measures by conducting regular audits on stock levels and implementing a robust tracking system.
- Conducted thorough market research to identify potential suppliers, leading to an expanded vendor network and more competitive quotes.
- Managed contract negotiations with vendors to secure favorable terms for the company, balancing cost considerations with quality assurance requirements.
- Participated in committee meetings, prepared minutes and submitted to leadership for approval.
- Procured goods and supplies while adhering to strict industry rules and procedures.
- Assisted with preparation of purchase orders and letters of agreement (LOA).
- Provided exceptional customer service by resolving issues related to product availability or delivery in a timely manner.
- Reduced purchasing costs with strategic negotiation tactics in collaboration with suppliers, resulting in significant savings for the company.
- Contributed to risk management initiatives through careful vetting of suppliers before entering into contractual agreements.
- Built and maintained professional relationships with clients and co-workers.
- Organized meetings between internal stakeholders and suppliers to discuss project requirements, fostering clear communication channels that facilitated successful outcomes.
- Maintained monthly procurement plan to support timely supply and delivery of quality supplies and equipment.
- Prepared detailed purchase requisitions and documentation for approval by senior management, expediting the procurement process while maintaining transparency throughout all stages of decisionmaking.
- Enhanced supplier relations through consistent communication, fostering a positive working relationship and securing better pricing options.
- Assisted in the development of procurement policies and procedures, ensuring compliance with industry standards and best practices.
- Exercised discretion when dealing with confidential and sensitive matters.
- Maintained accurate records of purchase orders, invoices, and inventory levels, supporting smooth business operations and effective financial management.
- Spearheaded sustainability initiatives by identifying eco-friendly suppliers and products, reducing the company''s environmental footprint while maintaining costeffectiveness.
- Prepared rosters of suppliers and service providers to elicit quotes and bid information for supplies, inputs and services.
- Collected and analyzed current market information to procure inputs and supplies from variety of sources.
- Oversaw supplier performance reviews to ensure adherence to contractual obligations and identify areas for improvement.
- Established strong relationships within industry networks to stay informed about updates in regulations or technology advancements that may impact procurement decisions.
- Streamlined procurement processes by implementing efficient organizational systems and reducing order processing time.
- Assisted in the development of procurement training materials, increasing team knowledge and promoting a culture of continuous learning within the organization.
- Maintained complete documentation and records of all purchasing activities.
- Created purchase orders to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
- Computed and created purchase orders to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Utilized software to order, track and invoice product shipments.
- Provided accurate and up-to-date records of leading procurement procedures.
- Managed database of vendor details and pricing information to maintain organization.
- Implemented policies and procedures for optimal purchasing methods and cost control.
- Made valuable contributions to planning of promotions, pricing and inventory levels, enhancing inventory flow, revenue, and profits.
- Performed yearly store audits in collaboration with managers, designers, and sales associates to provide feedback.
- Negotiate contracts with vendors, securing best prices and terms for materials, equipment and services.
- Reduced production downtime by overseeing quality control and assembly.
Education
High School Diploma -
Mount Kenya University
Thika12-2014
High School Diploma -
Kalama High School
Machakos, Machakos District, Kenya12-2010
Skills
- Procurement Administration
- Strategic Sourcing
- SAP & Oracle ERP Systems
- Supplier & Vendor Management
- RFQ / RFP Processes
- Tendering & Bid Analysis
- Quotation Evaluation
- Supplier Prequalification
- Purchase Orders / LPOs
- Procurement Planning
- Supplier Performance Monitoring
- Market Research & Price Analysis
- Invoice & Procurement Document Verification
- GRN / Delivery Note / LPO Documentation
- Procurement Compliance
- Audit-Ready Procurement Records
- Procurement Data Management
- Microsoft Excel
- Risk Mitigation
- Contract Negotiation Support
- Order tracking
- Procurement
- Scheduling
- Inventory management
- Contract negotiation
- Cost control
- Demand forecasting
- Materials planning
- Pricing structures
- Procurement software proficiency
- Negotiation
- Strategic sourcing
- New vendor setup
- Product sourcing
- Supplier evaluation
- Vendor relationship management
- Supplier negotiation
- Data organization
- Accounts payable
- Payroll assistance
- Strategic marketing
- Accounts receivable
- Cost reduction strategies
- Global sourcing
- Vendor engagement
- Purchase order processing
- Excellent communication
- Vendor relations
- Inventory management skills
- Purchasing
- Pricing negotiation
- Documentation skills
- Team building
- Price structuring
- Task prioritization
- Purchasing oversight
- Documentation requirements
- Written communication
- Multitasking Abilities
- Teamwork
- Teamwork and collaboration
- Problem-solving
- Time management
- Attention to detail
- Problem-solving abilities
- Multitasking
- Reliability
- Critical thinking
- Organizational skills
- Team collaboration
- Supplier relationship management
- Active listening
- Effective communication
- Adaptability and flexibility
- Decision-making
- Relationship building
- Self motivation
- Product knowledge
- Conflict resolution
- Analytical thinking
- Interpersonal skills
- Purchasing strategies
- Goal setting
- Professionalism
- Interpersonal communication
- Time management abilities
- Inventory control
- Continuous improvement
- Quality assurance
- Project management
- Data analysis
- ERP systems proficiency
- Risk management
- Problem-solving aptitude
- Order processing
- Market research
- Process improvement
- Cross-functional teamwork
- Performance metrics
- Cost analysis
- Budget management
- Product evaluation
- Resource management
- Financial analysis
- Supply chain management
- Analytical skills
Certification
- 2025 Advanced Procurement Course, Nolan School of Procurement, Australia
- 2024 Intermediate Procurement Course
- 2023 Procurement Foundation Course
Additional Information
language;english,swahili and arabic
Procurement Training Areas
- Better Practice Tendering and procurement strategy selection
- RFQ, RFP, Invitation to Offer, Single Source and Exemption procurement methods
- Supplier prequalification, evaluation and bid analysis
- Tender evaluation criteria and evaluation summaries
- Contract formation and contract administration support
- Contract risk identification and mitigation
- Procurement compliance and documentation
- Supplier and vendor management
Languages
Arabic
English
Timeline
Purchasing Officer
The sultan center
06.2022 - 11.2025
Procurement assistant
Muranga Creameries Company (MCC)
09.2020 - 01.2022
High School Diploma -
Mount Kenya University
High School Diploma -
Kalama High School